Apr 24, 2024  
2023-2024 University Catalog 
    
2023-2024 University Catalog

Enrollment Services


Admissions

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Financial Aid and Scholarships

Admissions

Admissions Procedures and Policies

Requirements for admission to California State Polytechnic University, Pomona are in accordance with Title 5, Chapter 1, Subchapter 3, of the California Code of Regulations. Complete information is available on the California State University (CSU) website.

All CSU applications must be submitted online on the Cal State Apply website. An acknowledgement will be sent to the applicant when the online application has been submitted.

Importance of Filing Complete, Accurate, and Authentic Application Documents

California State Polytechnic University, Pomona advises prospective students that they must supply complete and accurate information on the application for admission, residency questionnaire and financial aid forms. Further, applicants must, when requested, submit authentic and official transcripts of all previous academic work attempted. Failure to file complete, accurate and authentic application documents may result in denial of admission, cancellation of registration or academic credit, suspension or expulsion (Section 41301, Article 1.1, Title 5, California Code of Regulations).

CSU Immunization Requirements

In accordance with the CSU Immunization Requirements policy, undergraduate and graduate students, students matriculated in self-support degree programs and K-12 students participating in concurrent enrollment courses entering the California State University (CSU) in or after fall 2023.

Immunization and Screening, Recommendations and Requirements are adopted from the American College Health Association (ACHA) Immunization Recommendations for College Students linked here, and the California Department of Public Health (CDPH) Immunization & Screening Recommendations for College Students linked here.

See the CSU Immunization Requirements policy for more information regarding additional authorized discretionary requirements, academic program and fieldwork or clinical placement requirements, or immunization access.

NOTE: Any revisions of the CDPH recommendations for colleges and universities as of February 1, each year, will be reflected in CSU recommendations for the subsequent fall academic term.

Exemptions

A student may be exempted from any requirements in this policy as described below:

Medical Exemption: due to a medical condition for which an Approved Vaccine presents a significant risk of a serious adverse reaction. Any medical Exemption must be verified by a certified or licensed healthcare professional.

Religious Exemption: due to either (i) a person’s sincerely held religious belief, observance, or practice, which includes any traditionally recognized religion, or (ii) beliefs, observances, or practices which an individual sincerely holds and that occupy a place of importance in that individual’s life, comparable to that of traditionally recognized religions.

Required Immunization

Hepatitis B (Hep B) - Ages 18 and younger as per California law (HSC sections 120390-120390-7), enrollees who are 18 years of age or younger are required to provide proof of full immunization against the hepatitis B virus prior to enrollment.

Immunization and Screening Recommendations

The CSU recommends that students are current for the immunizations listed below. Immunizations and screening recommendations, and immunization schedules are linked above. Campuses should link to this policy to provide students with detailed immunization and screening recommendations.

Recommended Vaccines to Reduce Outbreaks

  • Influenza Vaccine
  • Measles, Mumps and Rubella (MMR) Vaccine
  • Meningococcal Conjugate (Serogroups A, C, Y, W-135) Vaccine
  • Serogroup B Meningococcal Vaccine
  • Tetanus-Diphtheria-Pertussis (Tdap) Vaccine
  • Varicella (Chickenpox) Vaccine

Other Vaccines Recommended for Adults

  • Hepatitis A (Hep A) Vaccine
  • Hepatitis B (Hep B) Vaccine - Ages 19 and older
  • Human Papillomavirus (HPV) Vaccine
  • Pneumococcal Vaccine
  • Polio Vaccine

Recommend Screening

  • Tuberculosis Screen/Risk Assessment (TB)

The above are not admission requirements but are required of students as conditions of enrollment in CSU.

Reservation 

The university reserves the right to select its students and deny admission to the university or any of its programs as the university, in its sole discretion, determines appropriate based on an applicant’s suitability and the best interests of the university.

Impacted Programs

The CSU designates programs as impacted when more applications from regularly eligible applicants are received in the initial filing period (October and November for fall terms, June for winter terms, August for spring terms, February for summer terms) than can be accommodated. Some programs are impacted at every university which they are offered; others are impacted only at a few universities.

Candidates for admission must meet all of the university’s specified supplementary admission criteria if applying to an impacted program or university.

The CSU will announce during the fall filing period those CSUs or programs that are impacted. Detailed information on university and program impaction is available on the Impaction at the CSU website.

Each university will communicate supplementary admission criteria for all impacted programs to high schools and community colleges in their application service area and will disseminate this information to the public through appropriate media. This information will also be published on the  Cal Poly Pomona website at https://www.cpp.edu/admissions/transfer/impacted-majors.shtml.

Applicants must file applications for admission to an impacted program during the initial filing period. Applicants who wish to be considered for impacted programs at more than one CSU should file an application at each university for which they seek admission consideration.

Supplementary Admission Criteria

Each university with impacted programs or class-level admission categories uses supplementary admission criteria in screening applicants. Supplementary criteria may include rank-ordering of freshman applicants based on the combination of student’s “A-G” GPA and supplemental factors or rank-ordering of transfer applicants based on verification of the Associate in Arts for Transfer (AA-T) or Associate in Science Transfer (AS-T) degrees, the overall transfer grade point average (GPA), completion of specified prerequisite courses and a combination of campus-developed criteria. Applicants for freshman admission to impacted universities or programs may need to have a higher “a-g” GPA . In no case will standardized test scores be utilized in making freshman admission decisions.

The supplementary admission criteria used by individual CSUs to screen applicants are made available by the universities to all applicants seeking admission to an impacted program.

Undergraduate Application Procedures

Prospective students applying for part-time or full-time undergraduate programs of study must submit a completed undergraduate application. The $70 nonrefundable application fee should be paid online at the time of application via credit card or PayPal and may not be transferred or used to apply to another term. An alternate major may be requested on the application if desired by the university. The applications of persons denied admission to an impacted university may be redirected to another university at no cost, but only if the applicant is CSU eligible.

Graduate and Postbaccalaureate Application Procedures

All graduate and post-baccalaureate applicants (i.e., doctorate, joint Ph.D. applicants, master’s degree applicants, those seeking educational credentials or certificates and, where permitted, holders of baccalaureate degrees interested in taking courses for personal or professional growth) must file a complete graduate application as described in the graduate and post-baccalaureate admission materials on the Cal State Apply website. Applicants seeking a second bachelor’s degree must submit the undergraduate application for admission. Applicants who completed undergraduate degree requirements in the preceding term are also required to complete and submit an application and the $70 nonrefundable application fee. To be assured of initial consideration by more than one CSU, it is necessary to submit separate applications (including fees) to each. All CSU applications must be submitted online via the Cal State Apply website. An acknowledgement will be sent to the applicant when the online application has been submitted.

Undeclared Major

A first-time freshman, who has not selected a major, may apply and enter the university as an undeclared major. Undeclared majors must declare an academic major by the end of the second term in attendance at the university. They will be placed on degree requirements in effect at the time they enter the major. All undeclared majors are encouraged to take a course in Career and Personal Exploration (CPU 1100 , 3 units), a First-Year Experience course, or another course recommended by their assigned academic advisor. Transfer and currently enrolled students in declared majors may not switch to an undeclared status. The central office for all undeclared majors is the Undeclared Student Program in the Bronco Advising Center, Building 121, first floor, blue counter, 909-869-4600.

Programs Leading to Licensure and Credentialing

Admission into programs leading to licensure and credentialing does not guarantee that students will obtain a license or credential. Licensure and credentialing requirements are set by agencies that are not controlled by or affiliated with the CSU and requirements can change at any time. For example, licensure or credentialing requirements can include evidence of the right to work in the United States (e.g., social security number or taxpayer identification number) or successfully passing a criminal background check. Students are responsible for determining whether they can meet licensure or credentialing requirements. The CSU will not refund tuition, fees or any associated costs to students who determine subsequent to admission that they cannot meet licensure or credentialing requirements. For more information, visit https://www2.calstate.edu/csu-system/about-the-csu/accreditation.

The California State University has not determined whether its programs meet other states’ educational or professional requirements for licensure and certification. Students enrolled in a California State University program who are planning to pursue licensure or certification in other states are responsible for determining whether they will meet their state’s requirements for licensure or certification. This disclosure is made pursuant to 34 CFR §668.43(a)(5)(v)(C).

Application Filing Periods

(Not all campuses/programs are open for admission to every term)

Terms Applications First Accepted Initial Filing Period Filing Period Duration
Fall Semester or Quarter October 1 October 1 - November 30 Each non-impacted university accepts applications until capacities are reached.
Many universities limit undergraduate admission in an enrollment category due to overall enrollment limits.
If applying after the initial filing period, consult the university admission office for current information.
Winter Quarter June 1 June 1 - 30
Spring Semester or Quarter August 1 August 1 - 31
Summer Semester or Quarter February 1 February 1 - 28

(Most CSUs do not admit students to summer term.)

Application Acknowledgment

On-time applicants may expect to receive an e-mail acknowledgement from the universities to which they have applied within two to four weeks of filing the application.  The notice may include a request that applicants submit additional records necessary to evaluate academic qualifications. Applicants may be assured of admission if the evaluation of relevant qualifications indicates that applicants meet CSU admission requirements, and in the case of admission impaction, supplemental criteria for admission to an impacted program. Unless specific written approval/confirmation is received, an offer of admission is not transferable to another term or to another university.

Applications are accepted during the initial filing period. Cal Poly Pomona may limit undergraduate admission in an enrollment category due to overall enrollment limits. If applying after the initial filing period, consult the Office of Admissions for current information. Admission application deadlines have been established for all terms. Please refer to the Office of Admissions website at https://www.cpp.edu/~admissions/ for specific dates. This website contains the most up-to-date information regarding admissions requirements, deadlines, closures, impaction criteria, and enrollment-related issues. Prospective students should check this website before submitting their applications and throughout their admission process.

Hardship Petitions

The university has established procedures for consideration of qualified applicants who would be faced with extreme hardship if not admitted. Petitioners should write to the university Admission Office regarding specific policies governing hardship admission.   Please refer to the Office of Admissions, www.cpp.edu/admissions/appeals/form.shtml for the appropriate form.

Undergraduate Admission Requirements

Freshmen Requirements

Generally, applicants will qualify for consideration for first-time freshman admission if they meet the following requirements:

  1. Have graduated from high school, have earned a Certificate of General Education Development (GED) or have passed the California High School Proficiency Examination (CHSPE);
  2. Complete the 15-unit comprehensive “a-g” pattern of college preparatory courses;
  3. Have completed, with grades of C- or better, each of the courses in the comprehensive pattern of college preparatory subject requirements also known as the “a-g” pattern (see “Subject Requirements”); and
    • The CSU will accept “Credit” or “Pass” grades to satisfy “a-g” requirements completed during Winter, Spring, Summer or Fall 2020 terms and during Winter, Spring or Summer 2021 terms. The CSU expects and assumes that high school Pass (Credit) grades will represent work completed at the C- or higher level. As of Fall 2021 and forward, grades are expected for courses.
  4. Earn a qualifying “a-g” grade point average (GPA) as described below.
    • California residents and graduates of California high schools will be eligible for admission by earning a 2.50 or greater “a-g” GPA.
    • Any California high school graduate or resident of California earning a GPA between 2.00 and 2.49 may be evaluated for admission based upon supplemental factors such as number of courses exceeding minimum “a-g” requirements, household income, extracurricular involvement, and other available information that would inform the university admission decision.
    • Non-California residents may be eligible for admission to the CSU by earning a 3.00 or greater “a-g” GPA along with other supplemental factors utilized by the individual university, including those outlined by impacted universities and programs.
    • Any Non-California resident earning a GPA between 2.47 and 2.99 may be evaluated for admission based upon supplemental factors such as number of courses exceeding minimum “a-g” requirements, household income, extracurricular involvement, and other available information that would inform the university admission decision.
  5. Each CSU will determine the supplemental factors used with GPA to determine eligibility in these cases and communicate these criteria publicly for prospective students.

The California State University (CSU) has permanently discontinued the use of ACT/SAT examinations in determining admission eligibility Submitted test scores by admitted students would be considered only for purposes of student placement in Math or English courses.

Grade Point Average and Test Score Requirement

CPP Eligibility Index - The CPP eligibility index is the combination of the high school GPA and other academic and non-academic factors. GPA is based on grades earned in courses taken during the final three years of high school. Included in calculation of GPA are grades earned in all college preparatory “a-g” subject requirements and bonus points for approved honors courses. Up to eight terms of honors courses taken in the last three years of high school, including up to two approved courses taken in the tenth grade can be accepted. Each unit of A in an honors course will receive a total of 5 points; B, 4 points; and C, 3 points.

Graduates of secondary schools in foreign countries must be judged to have academic preparation and abilities equivalent to applicants eligible under this section. California residents and graduates of California high schools will be eligible for admission by earning a 2.50 or greater “a-g” GPA. Any California high school graduate or resident of California earning a GPA between 2.00 and 2.49 may be evaluated for admission based upon other academic and on-academic factors. Non-California residents may be eligible for admission to the CSU by earning a 3.00 or greater “a-g” GPA along with other supplemental factors. Campuses use the SAT or ACT test results for advising and placement purposes.

Subject Requirements - The CSU requires that first-time freshmen applicants complete, with grades of C- or better, a comprehensive pattern of college preparatory study totaling 15 units. A “unit” is one year of study in high school.

  • 2 years of history and social science, including 1 year of U.S. history, or U.S. history and government
  • 4 years of English (college preparatory English composition and literature)
  • 3 years of math (algebra, geometry, and intermediate algebra; four years recommended)
  • 2 years of laboratory science (1 biological and 1 physical, both must have laboratory instruction)
  • 2 years in the same foreign language (other than English; subject to waiver for applicants demonstrating equivalent competence)
  • 1 year of visual and performing arts: art, dance, drama/ theater, or music
  • 1 year of electives: selected from English, advanced mathematics, social science, history, laboratory science, foreign language (other than English), visual and performing arts or other courses approved and included on the UC/CSU “a-g” list.

Foreign Language Subject Requirement - The foreign language subject requirement may be satisfied by applicants who demonstrate in a language other than English competence equivalent to or higher than that expected of students who complete two years of foreign language study. Consult with the CSU Admissions Handbook for further information.

Subject Requirement Substitution for Students with Disabilities - Applicants with disabilities are encouraged to complete college preparatory course requirements if possible. If you are judged unable to fulfill a specific course requirement because of your disability, alternate college preparatory courses may be substituted for specific subject requirements. Substitutions may be authorized on an individual basis after review and recommendation by your academic adviser or guidance counselor in consultation with the Director of the Disability Resource Center. For further information and substitution forms, please call the Disability Resource Center at (909) 869-3333.

The California Promise

The California Promise Program is a pledge program for entering first-time students who are both interested and able to complete baccalaureate degrees in 4-years or 2 years (for transfer students) The program is limited to students who are residents of California. For complete requirements visit the CA Promise Graduation Pledge website.

Eligible students who meet the requirements for the 4-year or 2-year pledge program will be given a priority registration appointment for each state-supported enrollment period and will be provided with routine and thorough academic advisement. To remain in the program, students must meet with their advisors as prescribed, develop an enrollment plan and complete 30 semester units or the semester equivalent within each academic year, including summer. Students should review all requirements to maintain eligibility on the CA Promise Graduation Pledge website. Interested students entering the CSU in the Fall 2022 term should contact campus offices or visit https://www2.calstate.edu/apply/freshman/getting_into_the_csu/pages/the-california-promise-program.aspx.

Students who are not eligible for the CA Promise program but are interested in graduating in 2 or 4-years should meet with their academic advisor to develop a plan to degree and enroll in 30 units per year. Students can visit the Take 30 website for more information.

Provisional Admission

Cal Poly Pomona may provisionally admit first-time freshman applicants based on their academic preparation through the junior year of high school and planned coursework for the senior year. The university will monitor the final terms of study to ensure that admitted students complete their secondary school studies satisfactorily, including the required college preparatory subjects, and graduate from high school. Students are required to submit an official transcript after graduation to certify that all coursework has been satisfactorily completed. Official high school transcripts must be received prior to the deadline set by the university. In no case may documentation of high school graduation be received any later than the census date for a student’s first term of CSU enrollment. A CSU may rescind admission decisions, cancel financial aid awards, withdraw housing contracts and cancel any university registration for students who are found to be ineligible after the final transcript has been evaluated.

Applicants will qualify for regular (non-provisional) admission when the university verifies that they have graduated and received a high school diploma, have completed the comprehensive pattern of college preparatory “a-g” subjects and, if applying to an impacted program or university, have met all supplementary criteria.

Subject requirements

The CSU requires that first-time freshman applicants complete, with grades of C- or better, a comprehensive pattern of college preparatory study totaling 15 units. A “unit” is one year of study in high school.

  • 2 years of social science, including 1 year of U.S. history, or U.S. history and government
  • 4 years of English
  • 3 years of math (algebra, geometry and intermediate algebra; four years recommended)
  • 2 years of laboratory science (1 biological & 1 physical, both must have laboratory instruction)
  • 2 years in the same foreign language (subject to waiver for applicants demonstrating equivalent competence)
  • 1 year of visual and performing arts: art, dance, drama/theater or music
  • 1 year of electives: selected from English, advanced mathematics, social science, history, laboratory science, foreign language, visual and performing arts or other courses approved and included on the UC/CSU “a-g” list

Important Requirements for Admitted First-Time Freshmen

  1. Intent to Enroll - A Student Intent to Enroll response and an enrollment deposit (if applicable) is required of all admitted undergraduate applicants. Applicants who respond past the intent to enrollment deadline may be placed on an enrollment waiting list, deferred to a subsequent term, not permitted to register, or have their admission withdrawn.
  2. Document Deadlines - Applicants provisionally admitted who do not meet the final document deadline (see https://www.cpp.edu/admissions/freshmen/admitted.shtml) may have their admission rescinded and may not be eligible to enroll in the fall term.
  3. Orientation - It is mandatory for all incoming freshmen to attend orientation. Admitted students will receive information (from the Office of New Student Programs & Family Engagement) regarding orientation following admission.
  4. ALEKS - It is the mathematics placement program that Cal Poly Pomona uses. Admitted student receive information (from the Mathematics & Statistics Department) regarding signing up for the placement exam. For further guidance refer to the Calculus Placement Assessment page (https://www.cpp.edu/sci/mathematics-statistics/calculus-placement.shtml).

Honors Courses

Up to eight semesters designated as honors courses in approved subjects and taken in the last two years of high school receive additional points in grade point average calculations. (If applicants only have six honor courses in the last two years, they can use maximum two honor courses in the tenth grade.) Each unit of A in approved courses will receive a total of 5 points; B, 4 points; C, 3 points; D, 1 point; and none for F grades.

Undergraduate English Language Requirement

All undergraduate applicants whose native language is not English, and who have not attended schools at the secondary level or above for at least three years full time where English is the principal language of instruction, must present a score of 70-71 or above on the Test of English as a Foreign Language (TOEFL). Some majors and some CSUs may require a higher score than 70-71. Applicants taking the Computer Based Test of English as a Foreign Language must present a score of 195 or above. Some majors and some CSUs may require a higher score than 195. A few CSUs may also use alternative methods of assessing English fluency: Pearson Test of English Academic (PTE Academic), the International English Language Testing System (IELTS) and the International Test of English Proficiency (ITEP). Each university will post the tests it accepts on its website and will notify students after they apply about the tests it accepts and when to submit scores. CSU minimum TOEFL standards are:

CSU minimum TOEFL standards are:

Undergraduate:

61 - INTERNET, 500- PAPER

Graduate:

80 - INTERNET, 550 - PAPER

Cal Poly Pomona Language Proficiency requirements are:

 

Undergraduate

Graduate

TOEFL

71 ibt

       80 ibt*

IELTS

6.0

       6.5

Duolingo

95

      105*

*MA English requires 100 TOEFL or 120 Duolingo

The language proficiency test is not required of applicants who have completed at least three years full-time study at, or possess a Bachelor’s degree from, an institution where English is the principal language of instruction.

Second Baccalaureate Degree

Admission to seek an additional bachelor’s degree for holders of such degrees is processed by the Office of Admissions in the same way as other undergraduate admissions.

A student who has earned a baccalaureate degree at an accredited institution must meet the curricular requirements for the second baccalaureate degree as well as minimum residence requirements established by this university. A minimum of 30 semester units must be taken in residence and, of the 30 units, 24 shall be earned in upper division courses with 12 of these upper division units being in courses in the major.

Advanced standing will be granted for work completed for the original baccalaureate degree as applicable to the new degree objective. Work completed at this university prior to awarding of the original baccalaureate degree shall be counted as appropriate toward the residence requirements for the second degree. Any change in general degree requirements (such as general education) will have to be met in order to receive the second baccalaureate degree.

Transfer Policies of California State University

Most commonly, college-level credits earned from an institution of higher education accredited by a regional accrediting agency are accepted for transfer to member universities of the CSU; However, authority for decisions regarding the transfer of undergraduate credits is delegated to each university.

California Community Colleges and other authorized certifying institutions can certify up to 39 semester (58.5 quarter) units of General Education-Breadth (GE-Breadth) or 37 semester (55.5 quarter) units of the Intersegmental General Education Transfer Curriculum (IGETC) for transfer students to fulfill lower- division general education requirements for any CSU prior to transfer.

“Certification” is the official notification from a California Community College or authorized institution that a transfer student has completed courses fulfilling lower-division general education requirements. The CSU GE-Breadth and the Intersegmental General Education Transfer Curriculum (IGETC) certification course lists for particular community colleges can be accessed on the official transfer and articulation system for California’s public colleges and universities website, assist.org.

CSUs may enter into course-to-course or program-to-program articulation agreements with other CSUs, any or all of the California community colleges and other regionally accredited institutions. Established CSU and CCC articulations may be found on assist.org. Students may be permitted to transfer no more than 70 semester (105 quarter) units to a CSU from an institution which does not offer bachelor’s degrees or their equivalents, for example, community colleges. Given the university’s 30-semester (45-quarter) unit residency requirement, no more than a total of 90 semester (135 quarter) units may be transferred into the university from all sources.

Transfer Requirements

Applicants who have completed fewer than 60 transferable semester college units (fewer than 90 quarter units) are considered lower-division transfer students. Applicants who have completed 60 or more transferable semester college units (90 or more quarter units) are considered upper-division transfer students. Applicants who complete college units during high school or through the summer immediately following high school graduation are considered first-time freshmen and must meet the CSU minimum eligibility requirements for first-time freshman admission. Transferable courses are those designated for baccalaureate credit by the college or university offering the courses and accepted as such by the university to which the applicant seeks admission.

Lower-Division Transfer Requirements 

Due to increased enrollment demands, some CSUs do not admit lower-division transfer applicants. Students are advised to check the respective university they are interested in to see if lower division transfer applications are accepted.

An applicant who completes fewer than 60 semester (90 quarter) units of college credit is considered a lower-division transfer student. Due to enrollment pressures, some CSUs do not admit lower- division transfers so that more upper-division transfers can be accommodated.

Having fewer than 60 semester (90 quarter) units at the point of transfer may affect eligibility for registration priority at a CSU and may affect the student’s financial aid status.

California resident transfer applicants with fewer than 60 semester or 90 quarter units must:

  • Have a cumulative grade point average of 2.0 (C) or better in all transferable units attempted;
  • Have completed, with a grade of C- or better, a course in written communication and a course in mathematics or quantitative reasoning at a level satisfying CSU General Education Breadth Area A2 and B4 requirements, respectively;
  • Be in good standing at the last institution attended; and
  • Meet any one of the following eligibility standards.

Transfer Based on Current Admission Criteria

The applicant meets the freshman admission requirements in effect for the term for which the application is filed; - OR -

Transfer Based on High School Eligibility 

The applicant was eligible as a freshman at the time of high school graduation and has been in continuous attendance in an accredited college since high school graduation; - OR -

Transfer Based on Making Up Missing Subjects  

The applicant had a qualifiable eligibility index at the time of high school graduation (combination of GPA and test scores if needed), has made up any missing college preparatory subject requirements with a grade of C- or better, and has been in continuous attendance in an accredited college since high school graduation.

One baccalaureate-level course of at least 3 semester (4 quarter) units is usually considered equivalent to one year of high school study.

(Note: Some CSUs may require lower-division transfer students to complete specific college coursework, for example the four basic skill courses, as part of their admission criteria.)

Upper Division Transfer Requirements 

Generally, applicants will qualify for consideration for upper-division transfer admission if they meet all of the following requirements:

  1. Cumulative grade point average of at least 2.0 in all transferable units attempted;
  2. In good standing at the last college or university attended; and
  3. Completed at least sixty (60) transferable semester (90 quarter) units of college level coursework with a grade point average of 2.0 or higher and a grade of C- or better in each course used to meet the CSU general education requirements in written communication, oral communication, critical thinking, and quantitative reasoning, e.g. mathematics.

The 60 units must include at least 30 units of courses that meet CSU general education requirements, including all of the general education requirements in communication in the English language (both oral and written) and critical thinking and the requirement in mathematics/quantitative reasoning (usually 3 semester units) OR the Intersegmental General Education Transfer Curriculum (IGETC) requirements in English communication and mathematical concepts and quantitative reasoning.

Associate Degrees for Transfer (AA-T or AS-T) 

The Associate in Arts for Transfer (AA-T) and the Associate in Science for Transfer (AS-T) degrees offered at the California Community Colleges (CCC) are designed to provide a California community college student the optimum transfer preparation and a clear admission pathway to the CSU degree majors.

CCC students who earn an Associate Degree for Transfer (AA-T or AS-T) are guaranteed admission with junior standing to a CSU and given priority admission consideration over other transfer applicants when applying to a local CSU or non-impacted CSU program. AA-T or AS- T admission applicants are given limited priority consideration based on their eligibility ranking to an impacted university/program or to CSUs/programs that have been deemed similar to the degree completed at the community college. Students who have completed an AA-T/AS-T in a program deemed similar to a CSU major are able to complete remaining requirements for graduation within 60 semester (90 quarter) units. It is the responsibility of the student who has earned an AA-T/AS-T to provide documentation of the degree to the CSU. For the admissions process, students are responsible for working with their community college counselors to complete verification of AA-T or AS-T degree progress through the e-verify process within the established university deadlines.

For more information on Cal Poly Pomona’s impaction policy refer to the Admissions website.

Credit Awarded Through Associate Degrees for Transfer

When within the Associate Degree for Transfer (AA-T/AS-T), a California Community College awards course equivalency credit for a CSU-approved standardized external examination - and the student’s transcript is annotated to reflect the course to which credit was earned by examination - the CSU campus shall accept the course units awarded. These units shall be applied toward the lower-division minimum unit requirement for the CSU degree and, if applicable, toward meeting the minimum unit designation for the CSU major or CSU GE-Breadth requirements.

Provisional Admission Transfer Applicants 

Cal Poly Pomona may provisionally or conditionally admit transfer applicants based on their academic preparation and courses planned for completion. The university will monitor the final terms to ensure that those admitted complete all required courses satisfactorily. All accepted applicants are required to submit an official transcript of all college-level work completed. CSUs may rescind admission for any student who is found to be ineligible after the final transcript has been evaluated. In no case may such documents be received and validated by the university any later than a student’s registration for their second term of CSU enrollment.

Important Requirements for Admitted Transfers

  1. Intent to Enroll - A Student Intent to Enroll response and an enrollment deposit (if apllicable) is required of all admitted undergraduate applicants. Applicants who respond past the enrollment deposit deadline may be placed on an enrollment waiting list, deferred to a subsequent term, not permitted to register, or have their admission withdrawn.
  2. Document Deadlines - Applicants provisionally admitted who do not meet the final document deadline (see https://www.cpp.edu/admissions/transfer/admitted.shtml) may have their admission rescinded and may not be eligible to enroll in the fall term.
  3. Orientation - It is mandatory for all incoming transfer students to attend orientation. Admitted students will receive information (from the Office of New Student Programs & Family Engagement) regarding orientation following admission. 

Early Assessment Program

The Early Assessment Program (EAP) is a collaborative effort among the State Board of Education (SBE), the California Department of Education (CDE) and the California State University (CSU). The goal of the EAP program is to have California high school graduates enter the CSU fully prepared to begin college-level study.

More than 60 percent of the nearly 40,000 first-time freshmen admitted to the CSU require remedial education in English, mathematics or both. EAP provides an early signal to high school officials, students, and families as to where the 11th grader is positioned in relation to college level math and English and often affords an opportunity in 12 grade to address any deficiencies.

Graduate and Postbaccalaureate Admission Requirements

Admission Requirements

Graduate and post-baccalaureate applicants may apply for a degree objective, a credential or certificate objective, or where approved, may have no program objective. Depending on the objective, the CSU will consider an application for admission as follows:

  • General Requirements - The minimum requirements for admission to graduate and post- baccalaureate studies at a CSU are in accordance with university regulations as well as Title 5, Chapter 1, Subchapter 3 of the California Code of Regulations.
    • Specifically, a student shall at the time of enrollment:
      1. Have completed a four-year college course of study and hold an acceptable baccalaureate degree from an institution accredited by a regional accrediting association, or shall have completed equivalent academic preparation as determined by appropriate university authorities;
      2. Be in good academic standing at the last college or university attended;
      3. Have earned a grade point average of at least 2.5 on the last degree completed by the candidate or have attained a grade point average of at least 2.5 (A=4.0) in the last 60 semester (90 quarter) units attempted; and
      4. Satisfactorily meet the professional, personal, scholastic, and other standards for graduate study, including qualifying examinations, as appropriate university authorities may prescribe. In unusual circumstances, a university may make exceptions to these criteria.
    • Students who meet the minimum requirements for graduate and post-baccalaureate studies may be considered for admission in one of the four following categories:
      1. Graduate Classified - To pursue a graduate degree, applicants are required to fulfill all of the professional, personal, scholastic, and other standards, including qualifying examinations, prescribed by the university; or
      2. Graduate Conditionally Classified - Applicants may be admitted to a graduate degree program in this category if, in the opinion of appropriate university authority, deficiencies may be remedied by additional preparation; or
      3. Post-Baccalaureate Classified (e.g. admission to an education credential program) - Persons wishing to enroll in a credential or certificate program will be required to satisfy additional professional, personal, scholastic, and other standards, including qualifying examinations, prescribed by the university; or
      4. Post-Baccalaureate Unclassified - To enroll in undergraduate courses as preparation for advanced degree programs or to enroll in graduate courses for professional or personal growth, applicants must be admitted as post- baccalaureate unclassified students. By meeting the general requirements, applicants are eligible for admission as post-baccalaureate unclassified students. Admission in this status does not constitute admission to, or assurance of consideration for admission to, any graduate degree or credential program. (Most CSUs do not offer admission to unclassified postbaccalaureate students).

(These and other CSU admission requirements are subject to change as policies are revised and laws are amended. The CSU website and the admission portal are good sources for the most up-to-date information.)

GRADUATE AND POST-BACCALAUREATE ENGLISH LANGUAGE REQUIREMENT

All graduate and post-baccalaureate applicants, regardless of citizenship, whose native language is not English and whose preparatory education was principally in a language other than English must demonstrate competence in English. Those who do not possess a bachelor’s degree from a postsecondary institution where English is the principal language of instruction must receive a minimum score of 195 or above on the Test of English as a Foreign Language (TOEFL). Some programs require a higher score. Several CSUs may use alternative methods for assessing fluency in English including Pearson Test of English Academic (PTE Academic), the International English Language Testing System (IELTS) and the International Test of English Proficiency (ITEP) and Duolingo. Each campus will posts the tests it accepts on its website and will notify students after they apply about the tests it accepts and when to submit scores.

Cal Poly Pomona Language Proficiency requirements are:

 

Graduate

TOEFL

       80 ibt*

IELTS

       6.5

Duolingo

      105*

International (Foreign) Student Admission Requirements

The CSU must assess the academic preparation of foreign students. For this purpose, “foreign students” include those who hold U.S. temporary visas as students, exchange visitors or in other nonimmigrant classifications.

The CSU uses separate requirements and application filing dates in the admission of foreign students. Verification of English proficiency (see the section on the English Language Requirement for undergraduate applicants), financial resources, and academic performance are each important considerations for admission. Academic records from foreign institutions must be on file at least ten weeks prior to the first term and if not in English, much be accompanied by certified English translations.

The university’s strong curricular orientation toward performance and production well suits the academic needs of not only California but also other nations. For that reason, for decades Cal Poly Pomona has been committed to making an important contribution in the field of international education. Qualified students from all countries are encouraged to apply for admission and should use the following regulations as guidelines.

  1. All applicants must meet admission standards for English language proficiency. Please see section on TOEFL requirement.
  2. Cal Poly Pomona requires that original or certified copies of all original academic documents from non-U.S. institutions be submitted. The required documents include the complete official academic record (showing all course titles, dates taken and grades received), and academic diplomas or certificates awarded. These documents must be in the original language of issue. Official English translations must be provided as well as the official academic credentials in the original language. Applicants who have attended any U.S. institutions must request that official transcripts be sent directly from all of those institutions; certified copies of U.S. transcripts are not acceptable. Applicants to Master’s or Credential programs must submit records from all post-secondary education. Applicants for undergraduate programs must submit records from all secondary and post-secondary education.
  3. International students who were granted F or J visas on the basis of their admission to another college or university are expected to complete at least one term at that institution. Visa students who are transferring from another U.S. college or university will not be considered for admission unless they have earned at least a 2.5 GPA.
  4. Permission to transfer from one school to another must be obtained in accordance with the regulations of the United States Immigration Service.
  5. The U.S. Citizenship and Immigration Service requires undergraduate F or J visa students to carry a minimum study load of 12 semester units. Visa students in graduate programs must carry not less than 8 units. International students are required by immigration regulations to be making satisfactory progress towards their educational objective.
  6. All F or J visa students are required to carry health insurance.

Prospective students who wish further visa immigration information should contact the International Student Advisor in the International Center. Prospective international students should direct admission inquiries to the International Admissions Counselor in the Office of Admissions.

Insurance Requirement

Effective August 1, 1995, as a condition of receiving an I-20 or IAP-66 form, all F-1 and J-1 visa applicants must agree to obtain and maintain health insurance as a condition of registration and continued enrollment in the California State University. It is a requirement of enrollment at Cal Poly Pomona that all F-1 and J-1 visa holders purchase the approved campus health insurance policy. Effective fall quarter 1999, international students on F-1 or J-1 visas will be automatically billed through the Cashier’s Office for yearlong health insurance coverage. Students are billed once each academic year for insurance, from the first term of enrollment to the end of the summer session. The annual premium is around $800.

Cal Poly Pomona does not have provisions for students to waive out of the insurance program. There is no exception to this rule. Further information may be obtained from the International Center, Building 1, Room 104.

High School Students

High school students may be considered for enrollment in certain special programs if recommended by the principal and the appropriate university department chair and if preparation is equivalent to that required of eligible California high school graduates. Such admission is only for a given specific program and does not constitute a right to continued enrollment.

Adult Students

As an alternative to regular admission criteria, an applicant who is 25 years of age or older may be considered for admission as an adult student if they meet all of the following conditions:

  • Possesses a high school diploma (or has established equivalence through either the General Educational Development or California High School Proficiency Examinations).
  • Has not been enrolled in college as a full-time student for more than one term during the past five years.
  • If there has been any college attendance in the last five years, has earned a 2.00 GPA or better in all college work attempted.

Consideration will be based upon a judgment as to whether the applicant is as likely to succeed as a regularly admitted freshman or transfer student and will include an assessment of basic skills in the English language and mathematical computation.

Reapplication After Failure to Enroll

Applicants who fail to register for the term for which they have been accepted will have their admission eligibility canceled. A new application, application fee, intent to enroll and enrollment deposit (if admitted) must then be filed, and admission requirements and deadlines existing for the term of the new application must be met.

All transcripts on file for students who apply but do not attend are kept for two years if the student so requests. These transcripts may be used for admission during that period. However, transcripts of any additional work completed since the original transcripts were filed must be requested by the applicant from the college(s) attended, as part of the new application procedure.

Returning Students

Students who have been absent without prior approval for more than one term must apply for readmission. The application fee will be required. An application with fee also must be filed by any student who enrolls elsewhere during an absence, with the following exceptions: (1) a summer session or extension program; (2) dual registration, with prior approval; (3) concurrent or visitor enrollment in another California State University. A student who was academically disqualified must file an application for re-admission as a returning disqualified student. If a student is returning to Cal Poly Pomona, after having attended another college/university, all traditional transfer admission requirements must be met (including supplemental requirements for impacted majors).

Immigration regulations for international students who have been absent without prior approval supersede Cal Poly Pomona policy. International students should consult with an International Student Advisor.

Returning students who have previously been enrolled at Cal Poly Pomona but have not been enrolled for five years or more will be required to submit new transcripts from all previous institutions attended in order to be re-admitted. Transcripts from previous institutions attended which are submitted for admissions purposes will not be maintained beyond five years after a student ceases to be enrolled at this institution. Please find more information at https://www.cpp.edu/admissions/returning-students.shtml.

Please refer to the Cal State Apply, Welcome Back website. For more information also review Cal Poly Pomona admissions website at https://www.cpp.edu/admissions/returning-students.shtml

Returning Veterans (Military or Alternative Service)

Students at Cal Poly Pomona entering active U.S. military service or approved alternative service are eligible for continuing student status following active service. Time served in active military or approved alternative service, including the entire term in which the student entered the service and the entire term in which he or she was discharged, will not be counted as a break in attendance in determining continuing student status.

Transfer Within State Universities or Colleges

Students enrolled in a California State University are eligible for admission at any other institution in the system, provided they are in good standing. Students on probation at their resident campus may apply for admission as transfer students to another campus in the system, subject to that institution’s policy and space availability. A complete application is required, including fee, all official transcripts, and test score reports.

Visitors Within CSU

Matriculated students in good standing enrolled at one CSU campus may enroll at another CSU campus for one term. Credit earned at the host campus is reported at the student’s request to the home campus to be included on the student’s transcript at the home campus. Visitor transfers are approved for one term only and are subject to space availability and enrollment priority policies at the host campus. Enrollment as visitor transfers may be repeated after re-enrollment at the home campus. This opportunity may be particularly valuable to students whose educational progress can be enhanced by attending a full summer session at Cal Poly Pomona. Concurrent enrollment (see above) is not permitted during visitor status. Current Cal Poly Pomona students wishing to transfer temporarily to another CSU campus should obtain the appropriate form from the Registrar’s Office. Visitor forms are to be approved at the home campus.

Concurrent Enrollment Within CSU

Students enrolled in any California State University may enroll concurrently at another CSU campus if they have completed 12 units at the home campus with a 2.0 grade point average and are in good standing. Concurrent enrollment is approved for a specific term, subject to space availability and registration priority policies at the host campus. Because of overlap in academic terms of campuses on term and quarter calendars, concurrent enrollment is subject to combinations and conditions described in the concurrent enrollment application forms available from the Registrar’s Office, (909) 869-3000. Concurrent enrollment applications are to be approved at the home campus.

International students on visas should consult with the International Student Advisor in the International Center before finalizing plans.

CSU Fully Online

Full-time students enrolled at Cal Poly Pomona have access to fully articulated online courses at other term CSU campuses through Online Concurrent Enrollment (CSU fully online).  This access is offered without students being required to be admitted formally to the other CSU campus, and sometimes without paying additional fees.  Students should consult with their academic advisor to determine how such a course may apply to their degree program, prior to enrolling at another CSU campus.  More information is available through the Registrar’s Office website: https://www.cpp.edu/~registrar/registration/Concurrent-Enrollment.shtml.

Cross Enrollment at University of California or California Community Colleges

Undergraduate students enrolled in the California State University may enroll, without formal admission and without payment of additional State University Fees, in a maximum of one course per academic term at a campus of either of the other systems on a space available basis and at the discretion of the appropriate campus authorities on both campuses. Enrollment in pre-collegiate courses is excluded.

A student is qualified to cross enroll if the student has met all of the following requirements.

  1. completed at least one term at the home campus as a matriculated student,
  2. enrolled for a minimum of six units for the current term,
  3. earned a grade point average of 2.0 (grade of C) for work completed,
  4. paid appropriate tuition and fees at home campus for the current term,
  5. completed appropriate academic preparation as determined by host campus, and
  6. is a California resident.

Details on cross enrollment conditions and procedures are available from the Office of Admissions and/or Registrar’s Office.

International students on visas should consult with the International Student Advisor in the International Center before finalizing plans.

Determination of Residency for Tuition Purposes

University requirements for establishing residency for tuition purposes are independent from requirements for establishing residency for other purposes, such as for tax purposes, or other state or institutional residency. These regulations were promulgated not to determine whether a student is a resident or nonresident of California, but rather to determine whether a student qualifies to pay university fees at the in-state or out-of-state rate. A resident for tuition purposes is someone who meets the requirements set forth in the Uniform Student Residency Requirements. These laws governing residency for tuition purposes at the California State University are California Education Code sections 68000-68086, 68120- 68133, and 89705-89707.5, and California Code of Regulations, Title 5, Subchapter 5, Article 4, sections 41900- 41915. This material can be viewed by accessing the California State University Office of General Counsel website.

Each CSUs Admissions Office is responsible for determining the residency status of that university’s new and returning students based, as applicable, on the student’s Application for Admission, Residency Questionnaire, and, as necessary, other information the student furnishes. A student who fails to provide sufficient information to establish resident status will be classified a nonresident.

Residency Requirements

Initial Determination: Eligible Immigration Status, Physical Presence and Intent

A student seeking to pay in-state tuition at a California State University (CSU) as a first-time freshman, transfer, or as a post-baccalaureate/graduate student must have an eligible immigration status to establish residency (see Immigration Information), meet physical presence by the Residence Determination Date, and demonstrate intent to indefinitely remain in the State of California for more than one year immediately preceding the Residence Determination Date. If the student is under the age of 19 (with limited exceptions), the student’s residence status is derived from that of the parent or from that of the legal guardian.

Requirements for Residency for Tuition Purposes

Physical Presence: The student or parent/guardian must be physically present in California for more than one year immediately preceding the Residence Determination Date in which enrollment is contemplated. For example, if a student plans to attend the CSU for the Fall 2023 academic term, and the Residence Determination Date for that term is September 20, 2023, the student must establish physical presence in California no later than September 19, 2022.

Intent: California law stipulates the burden of proof rests with the student, and merely living in California for a year does not support a claim for residency for tuition purposes. The student, or in some cases a parent or legal guardian, must demonstrate intent to remain indefinitely in the state for more than one year immediately preceding the Residence Determination Date (RDD) and sever all residential ties with the former state or country of residence. If the student is under the age of 19, the student’s residence status is derived from that of the parent or legal guardian unless an exception applies. There must be sufficient documentation to demonstrate that intent was established more than one year (a minimum of one year and one day) before the RDD.

Documents must include the student’s name, the student’s California address, and a date at least one year and one day prior or on the RDD for the term. For students under the age of 19, documents must be in the parent or legal guardian’s name unless an exception applies. Also, a parent or legal guardian’s immigration status does not preclude a student from establishing residency; therefore, the parent or legal guardian is not required to provide any immigration documents to demonstrate intent.

Evidence demonstrating intent to remain in the State of California indefinitely may vary from case to case, but will include, and is not necessarily limited to, the absence of residential ties to any other state, California voter registration and history of actually voting in California elections, maintaining California vehicle registration and driver’s license, maintaining active California bank accounts, filing California income tax returns and listing a California address on federal tax returns, owning residential property or occupying or renting a residence where permanent belongings are kept, maintaining active memberships in California professional or social organizations, and maintaining a permanent military address and home of record in California.

Immigration Information

A student seeking to pay in-state tuition at a California State University (CSU) as a first-time freshman, transfer, or as a post-baccalaureate/graduate student must have an eligible immigration status to establish residency. Therefore, the student must be a United States citizen, a permanent resident (Green Card holder), or hold an eligible visa status (see list). If a student does not qualify as a California resident, the student may be eligible for certain exceptions and exemptions.

Nonimmigrant Statuses and Other Categories that are Eligible to Establish California Residency for Tuition Purposes

The Immigration and Nationality Act allows individuals in certain nonimmigrant statuses to establish permanent residency in the United States. Therefore, they are entitled to establish California residency for tuition purposes. For a complete list of eligible visas and other eligible categories, review the nonimmigrant list Students must hold an eligible visa status at least one year before the Residence Determination Date (RDD) to be eligible to establish California residency for tuition purposes.

Students in the category of Deferred Action for Childhood Arrivals (DACA) or Temporary Protected Status (TPS) are also eligible to establish residency for tuition purposes. Also, students who are adjusting their immigration status, such as asylum, may qualify for residency depending on where they are in the application process.

Most nonimmigrant visa holders, such as an F-1 or J-1 visa holder, are not eligible to establish California residency for tuition purposes. Students with a visa or without an immigration status should contact the university Admissions Office.

Exceptions

Exceptions to the general residency requirements are contained in California Education Code sections 68070-68086 and California Code of Regulations, Title 5, Subchapter 5, Article 4, sections 41906- 41906.6, 41910. Whether an exception applies to a particular student can only be determined after the submission of an application for admission and, as necessary, additional supporting documentation. Because neither the university nor the Chancellor’s Office staff may give legal advice, applicants are strongly urged to review the material for themselves and consult with a legal advisor.

Students not classified as California residents for tuition purposes may qualify for an exception or an exemption from payment of nonresident tuition.

Quarter Term Campuses Semester Term Campuses
Fall September 20 Fall September 20
Winter January 5 Winter January 5
Spring April 1 Spring January 25
Summer July 1 Summer June 1
 
 CalState TEACH
Fall September 20
Spring January 5
Summer June 1

Reclassification - Financial Independence (only applies for continuing students)

A student classified as a nonresident for a prior term may seek reclassification in any subsequent term; however, reclassification requires that, in addition to satisfying the requirements of physical presence and intent to remain indefinitely in the state, the student must also satisfy the requirement of financial independence as outlined in Title 5 CCR § 41905.5. To do so, the student must contact the appropriate person in the university admissions office and complete a Residency Questionnaire Form and provide supporting documents.

41905.5. Residence Reclassification - Financial Independence Requirement

  • Any nonresident student requesting reclassification to resident for tuition purposes must demonstrate financial independence.
  • Student has not and will not be claimed as an exemption for state and federal tax purposes by his/her parent in the calendar year the reclassification application is made and in any of the three calendar years prior to the reclassification application.
  • Student has not and will not receive more than seven hundred fifty dollars ($750) per year in financial assistance from their parent in the calendar year the reclassification application is made and in any of the three calendar years prior to the reclassification application.
  • Student has not lived and will not live for more than six weeks in the home of their parent during the calendar year the reclassification application is made and in any of the three calendar years prior to the reclassification application.
  • Note: Students who receive a government scholarship and/or financial assistance should be viewed the same as state and federal financial aid, and athletics grants-is-aid; and should not be counted as parental support.
  • Effective Fall 2020 academic term, if the student meets at least one of the following criteria, the student does not have to meet the financial independence requirement. Student must provide the university admissions office supporting documents (e.g. state income tax returns, court documents, marriage certificate, military order form) that demonstrate they meet the criteria.
    • Dependent on a parent who has California residence for more than one year immediately preceding the residence determination date;
    • Enrolled in a graduate or postbaccalaureate program, regardless of age;
    • Turned 24 years of age by the residence determination date;
    • Married or registered domestic partner as of the residence determination date;
    • Active duty members serving in the U.S Armed Forces;
    • Veteran of the U.S. Armed Forces;
    • Legal dependent other than spouse or registered domestic partner;
    • Former ward of the court, foster youth or both parents are deceased;
    • Declared by a court to be an emancipated minor; or
    • Unaccompanied youth who is homeless or at risk of becoming homeless.

Residency Appeals

A student classified as a nonresident may appeal a final university decision within 30 days of notification by the university. Appeals will be accepted only if at least one of the following criteria applies:

  1. The decisions was based on:
    1. A significant error of fact by the university;
    2. A significant procedural error by the university; or
    3. An incorrect application of the law which, if corrected would require that the student be reclassified as a California resident; and/or
    4. Significant new information, not previously known or available to the student, became available after the date of the university decision classifying the student as a nonresident and based on the new information, the classification as a nonresident is incorrect.

Instructions to submit an appeal and additional information can be found on the California Residency for Tuition Purposes website.

Appeals via email, fax and U.S. mail will not be accepted. A student with a documented disability who is requesting an accommodation to submit an appeal through the California State University (CSU) website should contact Student Affairs and Enrollment Management at residencyappeals@calstate.edu.

The office of the Chancellor will either decide the appeal or send the matter back to the university for further review.

A student incorrectly classified as a resident or incorrectly granted an exception from nonresident tuition is subject to reclassification as a nonresident or withdrawal of the exception and subject to payment of nonresident tuition in arrears. If incorrect classification results from false or concealed facts, the student may also be subject to discipline pursuant to Section 41301 of Title 5 of the California Code of Regulations. A student previously classified as a resident or previously granted an exception is required to immediately notify the Admissions Office if the student has reason to believe that the student no longer qualifies as a resident or no longer meets the criteria for an exception.

Changes may have been made in the rate of nonresident tuition and in the statutes and regulations governing residency for tuition purposes in California between the time this information is published and the relevant residency determination date. Students are urged to review the statutes and regulations stated above.

First-Year Student Residential Requirement

Cal Poly Pomona requires all first-time freshmen who graduated from high schools outside the local area to live in University Housing during their first year on a space available basis. Exemptions from the residential requirement will be considered upon meeting specific criteria. Please refer to the University Housing website at https://cpp.edu/~housing/ for more details.

Use of Social Security Number 

Applicants are required to include their correct social security numbers in designated places on applications for admission pursuant to the authority contained in Section 41201, Title 5, California Code of Regulations, and Section 6109 of the Internal Revenue Code (26 U.S.C. 6109). The university uses the social security number to identify students and their records including identification for purposes of financial aid eligibility and disbursement and the repayment of financial aid and other debts payable to the institution. Also, the Internal Revenue Service (IRS) requires the university to file information returns that include the student’s social security number and other information such as the amount paid for qualified tuition, related expenses and interest on educational loans. This information is used by the IRS to help determine whether a student, or a person claiming a student as a dependent, may take a credit or deduction to reduce federal income taxes.

Appeal of Admission Decision

Section 89030.7 of the California Education Code requires that the CSU establishes specific requirements for appeal procedures for a denial of admission. Each CSU must publish appeal procedures for applicants denied admission to the university. The procedure is limited to addressing university decisions to deny an applicant admission to the university.

Admission appeal procedures must address the basis for appeals, provide 15 business days for an applicant to submit an appeal, stipulate a maximum of one appeal per academic term, provide specific contact information for the individual or office to which the appeal should be submitted and indicate a time estimate for when the university expects to respond to an appeal. The appeal procedures must be included in all denial of admission notifications to students and must also be published on the university website.

Registration and Student Records

Defense Language Proficiency Test (DLPT)

Utilizing the American Council on Education (ACE) recommendations, three lower division semester hours for language shall articulate to three semester units in GE Subarea C2b.  The ACE National Guide to College Credit for Workforce Training is used to assign academic credit for the specific DLPT.  This ACE online guide organizes foreign language test scores and credit recommendations by language, version of test and modality of language. The Guide then provides lower and upper division credit recommendations based on the DLPT score in the following modalities: listening, reading, and oral.

The following documents shall be accepted to award DLPT GE or course credit:

  • Official Defense Language Institute Foreign Language (DLIFLC) Transcripts
  • Official Joint Services Transcripts (JST)
  • Defense Manpower Data Center (DMDC) DLPT Examinee Results
  • DA Form 330 Language Proficiency Questionnaire

Calculus and Pre-Calculus Placement Test (ALEKS)

See Mathematics Department for test and placement information.

Placement Measures for First-Year GE Written Communication and Mathematics/Quantitative Reasoning Courses

Freshman skills assessment and placement for general education written communication and mathematics/quantitative reasoning shall be based on systemwide skills assessment standards that include the Early Assessment Program/ Smarter Balanced Achievement Levels, ACT scores and/or SAT scores, high school coursework, high school GPA and math GPA.

Skills assessments are not a condition for admission to the CSU; they are a condition of enrollment.

These skills assessments are designed to inform entering freshmen of placement in appropriate baccalaureate-level courses based on their skills and needs.

First-time freshmen in need of support as determined by the skills assessment will be placed in supported instruction. Supported instruction is designed to assist students in credit bearing courses. Students may also be required to participate in the Supportive Pathways for First-Year Students Program.

The Supportive Pathways for First-Year Students Programs offers pathways and academic and social support that align with each incoming student’s needs.  The programs’ goal is to ensure that first time students successfully complete the General Education (GE) written communication (A2) and math/quantitative reasoning (B4) requirements within their first year.

Assessments and Placement for GE Written Communications Has Fulfilled the GE Subarea A2 English Requirement.

The student has met the requirement via completion of one of the following:

Advanced Placement (AP) Test

  • 3 or above: AP Language and Composition
  • 3 or above: AP Composition and Literature

College Transfer Coursework

  • Completed approved college course that satisfies CSU GE Area A2 (written communication) with a grade of C- or better

Placement in a GE Subarea A2 English Course

  • The student has met examination standards and/or multiple measures- informed standards via one of the criteria below:

English CAASPP/EAP Test:

  • Standard Exceeded
  • Standard Met and completed 12th grade approved year-long English course (CSU ERWC, AP, Weighted Honors English) with grade of C- or better

SAT Evidence-Based Reading and Writing Test:

  • 550 or above
  • 510 - 540 and completed 12th grade approved year-long English course (CSU ERWC, AP, Weighted Honors English) with grade of C- or better English

ACT Test:

  • 22 or higher
  • 19-21 and completed 12th grade approved year-long English course (CSU ERWC, AP, Weighted Honors English) with grade of C- or better

High School Courses and GPA:

  • Weighted GPA 3.3 or above
  • GPA 3.0 or above and completed approved 12 grade year-long English course (AP, CSU ERWC, Weighted Honors English)
  • GPA 3.0 or above and completed Honors English
  • GPA 3.0 or above and 5 or more years of high school English

Placement in a Supported GE Subarea A2 English Course

The student has met examination standards and/or multiple measures- informed standards via one of the criteria below:

SAT Evidence-Based Reading and Writing Test:

  • 510 - 540 and 4 or more years of high school English

ACT Test:

  • 19-21 and 4 or more years of high school English

High School Courses and GPA:

  • Weighted GPA 3.0 or above and 4 or more years of high school English

Placement in a Supported GE Subarea A2 English Course and Participation in the Supportive Pathways for First-Year Students Program

Based on multiple measures evaluation, student needs additional academic support including participation in the Supportive Pathways for First Year Students Program. Visit csustudentsuccess.org to learn about this program.

Assessments and Placement for GE Mathematics/Quantitative Reasoning: Non-Math Intensive Majors (Algebra and Statistics Disciplines, Non-STEM and Undecided Majors) Has Fulfilled the GE Subarea B4 Math/Quantitative Reasoning Requirement

The student has met the requirement via completion of one of the following:

Advanced Placement (AP) Test:

  • 3 or above: Calculus AB
  • 3 or above on AP Calculus BC
  • 3 or above on AP Statistics
  • 3 or above on AP Computer Science Principles

International Baccalaureate (IB) Test:

  • 4 or above on Math Higher Level (HL)

College Level Examination Program (CLEP):

  • 50 or above on: Calculus, College Algebra, College Algebra-Trigonometry, Pre-Calculus or Trigonometry

College Transfer Coursework:

  • Completed math/quantitative reasoning college course with a C- or better that satisfies CSU GE Area B4

Placement in a GE Sub-area B4 Math/Quantitative Reasoning Requirement

The student has met examination standards and/or multiple measures-informed standards via one of the following criteria:

CAASPP/EAP Math Exam:

  • Standard Exceeded
  • Standard Met and completed 12th grade approved year-long math course beyond Algebra 2 with a C- or better
  • Standard Met and 4 or more years of high school math or quantitative reasoning

SAT Math Test:

  • 570 or above
  • 520 - 560 and completed 12th grade approved year-long math course beyond Algebra 2 with a C- or better

ACT Math Test:

  • 23 or above
  • 20-22 and completed 12th grade approved year-long math course beyond Algebra 2 with a C- or better

High School Courses and GPA:

  • Weighted math GPA 3.0 or above and completed 12th grade approved year-long math course beyond Algebra 2 with a C- or better
  • Weighted math GPA 3.0 or above and 5 or more years of high school math or quantitative reasoning
  • Weighted high school GPA 3.7 or above
  • Weighted high school GPA 3.5 or above and 4 or more years of high school math or quantitative reasoning

Placement in a Supported GE Sub-area B4 Math/Quantitative Reasoning Requirement

  • The student has met examination standards and/or multiple measures- informed standards via one of the criteria below:

High School GPA:

  • Weighted math GPA 3.3 or above
  • Weighted high school GPA 3.0 or above

Placement in a Supported GE Sub-area B4 Math/ Quantitative Reasoning Requirement and Participation in the Supportive Pathways for Frist-Year Students Program Required

Based on multiple measures evaluation, student needs additional academic support including participation in the Supportive Pathways for First-Year Students Program. Visit csustudentsuccess.org to learn about this program.

Assessments and Placement for GE Mathematics/Quantitative Reasoning: Pre- STEM/STEM and Other Math-Intensive Majors

Has Fulfilled the GE Sub-area B4 Math/Quantitative Reasoning Requirement

The student has met the requirement via completion of one of the following:

Advanced Placement (AP) Test:

  • 3 or above on AP Calculus AB
  • 3 or above on AP Calculus BC
  • 3 or above on AP Statistics
  • 3 or above on AP Computer Science Principles

International Baccalaureate (IB) Test:

  • 4 or above on Math Higher Level (HL)

College Level Examination Program (CLEP):

  • 50 or above on: Calculus, College Algebra, College Algebra-Trigonometry, Pre-Calculus or Trigonometry

College Transfer Coursework:

  • Completed math/quantitative reasoning college course with a C- or better that satisfies CSU GE Area B4

Placement in a GE Subarea B4 Math/Quantitative Reasoning Requirement

The student has met examination standards and/or multiple measures- informed standards via one of the criteria below:

CAASPP/EAP Math Exam:

  • Standard Exceeded
  • Standard Met and completed 12th grade approved year-long math course beyond Algebra 2 with a C- or better

SAT Math Test:

  • 570 or above
  • 520 - 560 and completed 12th grade approved year-long math course beyond Algebra 2 with a C- or better

ACT Math Test:

  • 23 or above
  • 20-22 and completed 12th grade approved year-long math course beyond Algebra 2 with a C- or better

High School Courses and GPA:

  • Weighted math GPA 3.5 or above and completed 12th grade approved year-long math course beyond Algebra 2 with a grade of C- or better
  • Weighted math GPA 3.5 or above and 5 or more years of high school math or quantitative reasoning
  • Weighted high school GPA 3.7 or above 

Placement in a Supported GE Subarea B4 Math/ Quantitative Reasoning Requirement

The student has met examination standards and/or multiple measures- informed standards via the criteria below:

High School Math GPA:

  • Weighted math GPA 3.3 or above

Placement in a Supported GE Subarea B4 Math/ Quantitative Reasoning Requirement and Participation in the Supportive Pathways for First-Year Students Program Required

Based on multiple measures evaluation, student needs additional academic support including participation in the Supportive Pathways for First Year Students Program. Visit csustudentsuccess.org to learn about this program.

  • The goal of the Supportive Pathways for First-Year Students Program (SPFY) is to Ensure that first-time students successfully complete the General Education (GE) written communication (A2) and math/quantitative reasoning (B4) requirements within their first year
  • Better prepare students in written composition and mathematics/quantitative reasoning before the fall term of freshman year, improving students’ chances of successful completion of a baccalaureate degree.
  • For general information about Supportive Pathways for First-Year Students Program (SPFYP), visit csustudentsuccess.org/supportive-pathways. Students are encouraged to visit the university website for SPFYP information once admitted.
  • Eligible financial aid applicants with an Estimated Family Contribution (EFC) of $6,000 or less will be eligible for waiver of the per unit SPFY fee. For more information on assessments, placements and the Supportive Pathways for First Year Students Program, please visit www.csustudentsuccess.org.

Articulation

The Articulation Department in the Registrar’s Office produces annual course articulation agreements in consultation with our top feeder community colleges and Cal Poly Pomona academic officials and faculty.  The Articulation Department also contributes information to ASSIST, an extensive statewide articulation database found at https://www.assist.org, and TES (Transfer Evaluation System) which is a nationwide database managed by CollegeSource at https://tes.collegesource.com/.

Concurrent Enrollment

Intrasystem Concurrent Enrollment Program: the California State University allows a student to be enrolled at more than one CSU campus concurrently as long as full fees have been paid at the home campus. For requirements, procedures and forms inquire at the Registrar’s Office.

Intrasystem and Intersystem Enrollment Programs 2023

Fully matriculated students enrolled at any CSU have access to courses at other CSUs on a space available basis unless those universities/programs are impacted. This access is offered without students being required to be admitted formally to the host university and in most cases without paying additional fees. Students should consult their home university academic advisors to determine how such courses may apply to their specific degree programs before enrolling at the host university.

There are two programs for enrollment within the CSU and one for enrollment between CSU and the University of California or California Community Colleges. Additional information about these programs is available from Registrar’s Office.

CSU Fully Online Courses - Matriculated students in good standing may request enrollment in one course per term, offered by a CSU host university. Enrollment requests will be granted based on available space, as well as completion of any stated pre-requisites. Credit earned at the host university is electronically reported to the student’s home university to be included on the student’s transcript at the home university.

CSU Visitor Enrollment - Matriculated students in good standing enrolled at one CSU may enroll at another CSU for one term. Credit earned at the host university is reported at the student’s request to the home university to be included on the student’s transcript at the home university.

Intersystem Cross Enrollment - Matriculated CSU, UC or community college students may enroll on a “space available” basis for one course per term at another CSU, UC, or community college and request that a transcript of record be sent to the home university.

CourseMatch - Full-time students enrolled at Cal Poly Pomona have access to fully articulated online courses at other semester CSU campuses through Online Concurrent Enrollment (CourseMatch).  This access is offered without students being required to be admitted formally to the other CSU campus, and sometimes without paying additional fees.  Students should consult with their academic advisor to determine how such a course may apply to their degree program, prior to enrolling at another CSU campus.  More information is available through the Registrar’s Office website at: https://www.cpp.edu/registrar//registration/coursematch.shtml.

College of the Extended University (CEU) 

College of the Extended University (CEU) is the educational outreach tool for the university providing career enhancement courses, professional development certificate, advanced degrees and customized training programs for today’s adult learners. Open University allows anyone that is not a currently admitted student to take a course. Visit www.ceu.cpp.edu for complete program details, registration information and a list of contacts for all CEU programs.

Credit for Prior Learning

In instances where students have obtained knowledge from non-academic or informal educational experiences equivalent to coursework or subject matter offered at this university, students may receive course, general education area, or elective unit credit through Credit for Prior Learning. Credit for Prior Learning permits students to obtain University credit for subject matter in which they are especially qualified through non-traditional education or experience.

Students must not have previously received credit for any course containing similar or advanced material from the same subject matter field or in which the student is currently enrolled. Credit for Prior Learning shall not be permitted as a mean of earning a higher grade in a course. Once a student has enrolled in and earned a grade (passing or failing) in a course, the only way to earn a higher grade is to repeat the course and pay normal course unit fees.

Except for International Baccalaureate and Advanced Placement Tests, a student may not receive credit through challenge examination, standardized examinations, or experience, for more than 25% of their degree requirements (i.e., 30 semester units for a degree program requiring 120 semester units). Students will still be expected to meet campus residence requirements (see university catalog for current policies).

Cal Poly Pomona discipline faculty are responsible for assessing and determining credit for individual courses awarded for prior learning as long as it does not conflict with accreditation body requirements. General education area credit and University level requirements are awarded by the Office of Academic Programs in accordance with University practice.

Basic criteria developed by discipline faculty to determine student eligibility must be satisfied prior to moving forward with a request for credit by exam or credit acquired through experience. The basic criteria and a list of classes that may or may not be challenged will be published in the University catalog, department, and available in the Registrar’s Office.

1. Academic Credit for Examinations and Other Assessments

In instances where students have obtained knowledge from nonacademic or informal educational experiences equivalent to coursework offered at Cal Poly Pomona, it is possible to receive course credit through examination and other types of assessments (i.e. portfolios and interviews). Students may initiate a request to receive credit for prior learning by providing justification that departments will evaluate to determine their eligibility for the challenge exam. Each department should provide guidance as to the types of justification that may be considered.

  1. Campus Course Challenge Exams

Departments may develop and provide challenge exams for major and elective courses.

Courses meeting university requirements and general education requirements are not available for challenge exams (i.e., departments cannot offer challenge exams for courses outside their department); however, students may be able to provide evidence of prior learning for assessment of these courses (see section 1C). Courses available for challenge shall be identified in the catalog, department, and available in the Office of the Registrar.

Students may challenge courses by taking examinations developed at Cal Poly Pomona to earn credit toward the degree. Challenge exams will be made available upon student request for students who meet the basic eligibility criteria, as determined by discipline faculty. Credit shall be awarded to those who pass them successfully. A course may be challenged only once.

The challenge exam permits students to obtain credit for subject matter in which they are especially qualified through nontraditional education or experience. Students are not permitted to obtain credit by examination unless all the prerequisites for the course as specified in the Cal Poly Pomona catalog have been satisfied. Credit by examination will not be allowed for a course that is prerequisite of a course which the student has already completed or in which the student is currently enrolled.

No student, including resident, out of state, or foreign, shall be permitted by an instructor to sit in a class without enrolling either for audit or credit, and paying appropriate fees. Challenge exam credit will not be given for any course that has been audited. Units of credit received through this procedure may not apply toward the residence requirement for any of the degrees or credentials offered by Cal Poly Pomona.

The content of the examination shall demonstrate achievement of the learning outcomes of the course. The examination may include written, oral, or skills tests, or a combination of all three types and will be sufficiently comprehensive to determine that the student has essentially the same knowledge and skills as those students who successfully complete the course are required to possess. Challenge examination credit is entered on the student’s permanent record. For courses in the student’s major, the credit is a letter grade. Other challenge exam credit is awarded on a CR/NC basis.

Detailed instructions for applying for credit by examination may be obtained from the Registrar’s Office.

  1. Standardized Examinations

Students may earn credit toward the degree and/or toward the determination of admission eligibility based on the following standardized examinations:

  • Advanced Placement (AP) Test
  • International Baccalaureate (IB)
  • College Level Entrance Program (CLEP)

The California State University (CSU) has published the CSU Systemwide Credit for External Examinationsviii list to provide CSU campuses with guidance on how to determine, when appropriate, passing scores, minimum credits toward admission eligibility, minimum credits toward the degree, and certification area for transfer students seeking general education (GE) certification before matriculation. This information is also available on Cal State Apply for prospective applicants to review.

As noted in the CSU Credit for Prior Learning Policy, Cal Poly Pomona will determinehow external examinations will apply towards the degree program and if a student is not GE certified, the university will also identify how to apply exam credit towards local degree requirements. Please refer to Cal Poly Pomona’s University Catalog section Credit for Non-Traditional College Level Work for more information.

  1. Credit Acquired through Experience

Students may earn academic credit through learning, knowledge, or skills acquired through experience. Credit for experience shall not be used in determining eligibility for admission, unless it was previously transcribed on the student’s academic record, nor may it apply toward the residence requirement for any of the degrees or credentials offered by the university.

Learning, knowledge, or skills acquired through experience shall be verified through a variety of assessment methodologies, including written examinations, portfolios, personal interviews, demonstrations, and/or other means of documentation. Assessments shall be created and evaluated in accordance with academic standards by faculty and/or subject matter experts. Supporting information may be supplied by a field supervisor and/or employer. Students earning credit for experience shall demonstrate they essentially have the same knowledge and skills as those attained by students who successfully complete the course or general education area.

Before academic credit earned for experiential learning becomes a part of the student’s academic record, the student shall complete 15 units in residence at Cal Poly Pomona. Graduate students shall complete 3 semester units in residence.

2. Credit Acquired through Workforce and Industry Learning

Students may earn academic credit based on recommendations provided by discipline appropriate evaluating organization, for example, the National College Credit Recommendation Service (NCCRS) and the American Council on Education (ACE). Examples of industry-recognized credentials that are listed in the ACE National Guide include SHRM (Society of Human Resource Management), IBM Corporation, Google IT, and Fire and Rescue Training.

  1. Types of Approved Instruction

Students shall be granted credit toward the degree for the following types of learning acquired outside of traditional higher education:

  1. Completion of learning acquired outside traditional higher education, such as recommended by American Council on Education’s National Guide.
  2. Successful completion of other learning outside of traditional higher education that utilizes prior learning assessment methods such as portfolio assessment, attempted independently or as part of a course.

3. Credit for Education, Training and Service provided by the Armed Forces of the United States

Cal Poly Pomona is required by federal law (38 CFR § 21.4253 (d)(3)) to evaluate prior learning to remain in compliance with the G.I. Bill® program, provide credit where appropriate, and shorten the time to academic objective accordingly. For students with Joint Services Transcripts (JST), credit shall be awarded based on the American Council on Education (ACE) credit recommendations for military courses and other military experiences (i.e., military occupations). When an ACE recommendation cannot be articulated to a specific course or General Education Area, then elective unit credit may be awarded at the upper- or lower- division level, as recommended by ACE, only when required by student’s degree program. ACE credit recommendations for military courses and occupations are published on the ACE Military Guide here:

https://www.acenet.edu/Programs-Services/Pages/Credit-Transcripts/Military-Guide-Online.aspx

  1. Basic Military Training (Boot Camp)

Completion of basic military training (boot camp) shall be used to satisfy Area E of the General Education requirements.

  1. Defense Language Proficiency Test (DLPT)

Utilizing the ACE recommendations, three lower-division semester hours for language shall equate to three semester units in General Education Subarea C2.ii To assign course credit using the DLPT, refer to the ACE National Guide recommendations:

https://www.acenet.edu/national-guide/Pages/default.aspx

Acceptable documentation for awarding DLPT General Education or course credit includes:

  • Official Defense Language Institute Foreign Language (DLIFLC) Transcripts
  • Official Joint Services Transcripts (JST)
  • Defense Manpower Data Center (DMDC) DLPT Examinee Results
  • DA Form 330 Language Proficiency Questionnaire

4. Acceptance and Application of Credit for Prior Learning from Other Institutions

California Community College students transferring to Cal Poly Pomona with Credit for Prior Learning which has been assessed, awarded, and transcribed by the California Community Colleges shall be awarded Cal Poly Pomona course, General Education area, or elective credit, per the articulation agreements published on ASSIST (https://www.assist.org/).

For students who enter with an Associate Degree for Transfer (ADT), full or partial certification in CSU General Education Breadth, and consistent with CSU policy on transfer, transcribed credit awarded for learning acquired outside of traditional higher education shall be accepted for articulation and transfer, including credits for CSU-GE breadth and CSU-IGETC based on current system-wide articulation guidance.

5. Prior Learning Assessment Grading

  • Grading shall be according to the CSU Grading, Repetition of Courses, Academic Renewal, and Appeals Policy and per course grading description in the University catalog.
  • Students shall be offered a “Credit/No Credit” option, if that option is ordinarily available for the course.

6. Transcription of Credit for Prior Learning

The student’s academic record [official transcript] shall identify the specific course or category of degree requirement for which the student has received credit for demonstrated learning, knowledge, or skills acquired through experience.

7. Credit for Prior Learning Appeals

Students shall be allowed to appeal decisions regarding credit for demonstrated learning, knowledge, or skills acquired through experience through Cal Poly Pomona’s existing campus grade appeal procedures.

8. Credit for Prior Learning Fees

A $5 fee per unit is charged for each challenge examination ($25 maximum). In addition, resident students who are paying less than full time should be alerted that they will be charged the difference if they pass the examination and grades are posted. Non-resident students who pass and have a grade posted are expected to pay for the non-resident units.

rev. 12/20/2023

Advanced Placement Examinations

California State Polytechnic University, Pomona, grants credit toward its undergraduate degrees for successful completion of examinations of the Advanced Placement Program of the College Board. Students who present scores of three or better will be granted up to six semester units (nine quarter units) of college credit.

Students may not receive credit for a course for which they already have received credit from an AP examination. Interdisciplinary General Education (IGE) program students may use AP credit to substitute for a maximum of two courses in the IGE sequence. See the table “College Board Advanced Placement Examination Credit” for information about credit for specific exams.

For additional information on Advanced Placement credit contact the Office of Academic Programs, or the Registrar’s Office, both located in Building 121.

2023-2024 AP Examination Credit    

International Baccalaureate

International Baccalaureate courses designated as honors courses on the UC “a-f” list are awarded extra grade points for computation of the high school grade point average. Scores of 4 or 5 (depending on subject) for International Baccalaureate subjects taken at the higher level (HL) may receive up to 6 semester units (per exam) of elective course credit at Cal Poly Pomona. Subjects taken at the subsidiary/standard level (SL) will not receive credit. If a student has received Advanced Placement credit for a course, IB credit will not be given for the same course.

2023-2024 IB Examination Credit   

CLEP Examinations

California State Polytechnic University, Pomona grants credit to those students who pass examinations that have been approved for credit systemwide. This information is subject to change. Contact the Office of Academic Programs, Building 121, for further information.

2023-2024 CLEP    

Credit by Examination

Students may challenge courses by taking examinations developed at Cal Poly Pomona. Only enrolled undergraduate students may challenge courses. Credit shall be awarded to those who pass them successfully. A student may not challenge more than 24 semester units worth of coursework.

An approved Credit by Examination form permits regularly enrolled students to obtain university credit for subject matter in which they are especially qualified through nontraditional education or experience. Students must not have previously received credit for any course containing similar or advanced material from the same subject matter field. Students are not permitted to obtain credit by examination unless all prerequisites for the course as specified in the University Catalog have been satisfied. Credit by examination will not be allowed for a course that is a prerequisite of a course which the student has already completed or in which the student is currently enrolled.

Challenge exams shall not be permitted as a means of earning a higher grade in a course. Once a student has enrolled in and earned a grade (passing or failing) in a course, the only way to earn a higher grade is to repeat the course and pay regular course unit fees. A course may be challenged only once.

No student, including resident, out of state, or foreign, shall be permitted by an instructor to sit in a class without enrolling either for audit or credit, and paying appropriate fees. Challenge exam credit will not be given for any course that has been audited. Units of credit received through this procedure may not apply toward the residence requirement for any of the degrees or credentials offered by the university.

The Credit by Challenge Examination option can only be utilized if the student is enrolled in other coursework in the requested term.  If they take the exam and pass, the students will incur the fees associated with the units earned for that course.  A $5 fee per unit is charged for each challenge examination ($25 maximum). In addition, resident students who are paying less than full time should be alerted that they will be charged the difference if they pass the examination and grades are posted.  Non-resident students who pass and have a grade posted are expected to pay for the non-resident units.  Visit the Tuition and Fees site to learn more about the tuition and fee structure by units enrolled.

The length of the examination will be consistent with the unit value of the course. It may include written, oral, or skills tests, or a combination of all three types and will be sufficiently comprehensive to determine that the student has essentially the same knowledge and skills as those students who successfully complete the course are required to possess. Challenge examination credit is entered on the student’s permanent record. For courses in the student’s major, the credit is a letter grade. Other challenge exam credit is awarded on a CR/NC basis.

Detailed instructions for applying for credit by examination may be obtained from the Registrar’s Office.

Credit for Non-Collegiate Instruction

California State Polytechnic University, Pomona grants undergraduate degree credit for successful completion of non-collegiate instruction, either military or civilian, appropriate to the baccalaureate degree, which has been recommended by the Commission on Educational Credit and Credentials of the American Council on Education. The numbers of units allowed are those recommended in the Guide to the Evaluation of Educational Experience in the Armed Services and the National Guide to Educational Credit for Training Programs.

Credit for Military Service

Six (6) semester units of elective credit will be allowed toward a baccalaureate degree for a student with an other than dishonorable discharge from the military services of the United States who submits evidence of satisfactory completion of at least one year of active military service. Three of the six units will be applied toward General Education Area E upon successful completion of ENG 1103  or ENG 1101  (or the equivalent).

An additional 9 semester units of elective credit will be allowed toward graduation to any student submitting evidence of receiving a commission in the Army, Navy, Air Force, Coast Guard, or Marine Corps. Credit is not given for completion of the six-month reserve training programs or for college level general educational development tests.

Credit for specific courses may be allowed if the student has satisfactorily completed equivalent study in a military service school. The guidelines of the American Council on Education are followed in determining eligibility and approval must be granted by the department teaching the specific course for which credit is sought. Every effort will be made to assure military credit is used to advance individulas towards degree completetion.

DANTES Subject Standardized Test (DANTES/DSST) credit is awarded based on American Council on Education recommendations.

More information regarding transfer credit awarded for military coursework may be found here: https://www.cpp.edu/registrar//transfer-credit-info/index.shtml.

Credit for Continuing Education Course Work

Students taking more than 24 college level transferable semester units through Cal Poly Pomona or other Continuing Education or Extended Education programs or Open University course work may satisfy a specific course requirement, but only 24 units may be considered by the University as transferable college level work which meets the minimum number of semester units required for a degree.

Curriculum Deviation

Although the university has specified a program of courses for each major, under certain conditions a student may be permitted to deviate from the established curriculum via a petition process. Information regarding requests to deviate from the curriculum may be obtained from the student’s adviser.

Full-Time Equivalent

Enrollment in the California State University is measured in full-time equivalent (FTE) students. One FTE is the equivalent of 15 semester units of student course credit taken by one or more students. One FTE could represent one student carrying 15 course-units, three students each carrying five course-units, five students each carrying three course-units, or any other student/course-unit combinations the product of which equals 15 course-units. The university’s FTE enrollment is the total course-units taken by all students divided by 15.

Full-Time Student

An undergraduate student is considered full-time for such purposes as veterans’ benefits, social security benefits, athletic eligibility and other financial aids when enrolled for 12 semester units. A full-time student is not necessarily a full-time equivalent (FTE) student.

Graduate students and some, but not all, categories of postbaccalaureate students are considered full-time for many purposes when they are enrolled for 6 semester units.

Leave of Absence (Planned Educational Leave)

When a student finds it necessary to interrupt progress toward a degree for a reason related to the educational objective and acceptable to the appropriate university authorities, the student may be granted a leave of absence (LOA). A student on leave of absence may, upon return from the leave, continue in the same program that the student had prior to the leave, and the student retains the right to elect requirements in effect at the time of returning into the curriculum.

To be eligible for LOA, a student must:

  • State the reason for requesting a LOA
  • Experience an unforeseeable and unexpected circumstance that leads to a significant change such as medical reasons including pregnancy, major surgery, or other health-related circumstances; or have a professional or academic opportunities, such as travel or study abroad, employment related to educational goals and major fields of study, or participation in field study or research projects; or financial reasons, such as the necessity to work for a specified period in order to resume study with adequate resources
  • Expect to return from LOA for a subsequent term that falls within the timeframe specified below
  • Be in good academic standing
  • Consult with advisor and department prior to completing the LOA
  • Consult with financial aid advisor for implications
  • Clear any financial account hold, if applicable
  • Be cleared of any disciplinary action, if applicable 

A leave of absence may be granted when the student has filed a Leave of Absence petition with the Registrar’s Office. The leave petition, which must be approved by the department chair, or graduate coordinator and school dean, shall specify the reasons for the leave and the duration of the leave. A student granted a LOA has a commitment from the university to be reinstated in good standing. This commitment must be validated by a written notice of return from leave for the term of return specified in the leave application submitted to the Registrar’s Office prior to the start of the requested term for the students to be eligible to register without reapplying for admission to the University.

It is the student’s responsibility to demonstrate the significant relationship between the leave of absence and the progress toward the educational objective. LOA may be granted for a maximum of two calendar years or four consecutive terms. A request for leave of absence must be filed prior to the period of absence, before the first day of the requested term. Retroactive leave requests will not be approved.

Returning from Leave of Absence

A student must return to the expected term from leave of absence. Failure to return from leave as specified in the approved petition will be considered withdrawal from the university. Under such circumstances, re-enrollment will require a full application for readmission under the same circumstances as any new or returning applicant including enrollment in the curriculum in effect at the time of re-enrollment.

Students may “stop-out” without filing for a leave of absence if the absence does not exceed one term.

International students are reminded that immigration laws governing their visas do not allow them to take advantage of the “stop-out” university policy. International students should always consult with the International Student Advisor before attempting any leave of absence.

Military Leave of Absence

The Military Leave of Absence (MLOA) is granted to service members and veterans who are called to active duty.  The cumulative length of all absences for service in the Armed Forces may not exceed five years of time spent performing actual service.  This period does not include the period before reporting for duty and the time between completing service and returning to the institution.  A student who is injured or becomes ill as a consequence of military service must submit their intent to re-enroll no later than two years after the end of the period that is necessary for recovery from such illness or injury. 

Affected individuals include the following:

  • Active duty military personnel serving during a war, military operation, state or national emergency.
  • Members of the National Guard performing a qualifying duty (e.g. called to active service by the Governor, President, Secretary of Defense for a period of more than 30 consecutive days) during a war, military operation, state or national emergency.
  • Service members who suffer economic hardship as a result of a war, military operation, state or national emergency.

A student who is called to active military duty at any point during the term including less than 30 consecutive days should promptly notify the Registrar’s Office in writing via the Leave of Absence request form and submit the military orders with departure date. If military orders are classified and cannot be shared, a letter from the commanding officer regarding the date of deployment and confidentiality status will be accepted. MLOA does not count against program time to completion; however, repayment of Federal Financial Aid may be required after 180 days have expired. MLOA is available to a student who is deployed regardless of the student’s academic standing.

If the student withdraws from current courses on or before week 10 of the term, the student will receive a full refund of tuition and fees, and be removed from all courses in progress, thereby removing them from the student’s record. If the student withdraws from current courses on or after week 11 of the term, the student will receive full credit with grades earned at the time of MLOA. If a course relies on a final project and/or examination to determine satisfactory performance, no credit will be granted until all required work is completed. A student taking online courses may continue to be enrolled in those courses, if possible. A student wanting to complete their courses via independent study may do so with the consent of the instructor of record for the course(s).

ADDITIONAL READMISSION GUIDANCE

Students must be readmitted to the same academic program, with the same academic standing, that they were in at the time the absence began. “Prompt readmission” means that students must be offered readmission into the next class or classes in their program after they provide notice of their intent to re-enroll.

For the first academic year after readmission, students who are readmitted under these provisions must be charged the same tuition and fees that would have been assessed for the academic year during which the student left the institution. This is not required if the student’s veterans’ education benefits, such as the G.I. Bill, will cover the full amount of current tuition and fees.

If the campus determines that the student is not prepared to resume the program with the same academic status, the institution must make reasonable efforts at no extra cost to the student to help the student become prepared to complete the program.

Eligibility for readmission under the terms of the HEOA terminates upon any of the following events:

  • Being separated from the Armed Forces with a dishonorable discharge.
  • Being dismissed as permitted under section 1161(a) of title 10, United States Code.
  • Being dropped from the rolls pursuant to section 1161(b) of title 10, United States Code.

A service member or veteran who does not meet the Code of Federal Regulations 34, section 688.18 criteria does not give up their right to readmission, but may be subject to the institution’s established leave of absence policy and general practices

Refer to the CSU policy on detail information for MLOA and Readmission Guidance for service members.

Accommodations of Military Student Service Obligations (Less than 30 Days)

Students serving in the U.S. Armed Forces that are called to fulfill military service obligations of less than 30 days and who are currently enrolled in courses should be given every opportunity to successfully complete coursework. Alternate exam dates, assignment dates, and an opportunity to complete outstanding work is required. Military service is considered an excused absence and students may not be penalized for missing class, assignments, or exams, while fulfilling military service obligations.

The University recognizes that professional guidelines, ethics, and requirements could mean that even a short absence would leave a student at a significant disadvantage in some programs, courses, labs, or projects.

The University short-term Military Service Obligations Policy (Less than 30 days) includes the following:

  1. Regarding timelines and procedures for completing work missed at different points in the semester.
    1. The student will be allowed to work with the Department Chair and/or Associate Dean to complete any outstanding coursework in cases in which the instructor of record cannot do so (For example, an adjunct, retiree, or faculty member out on leave, is no longer available)
    2. A student will be allowed to receive an Incomplete Authorized “I” grade. An Incomplete Contract must be created by the instructor of record and accepted by the student. They shall have a minimum of four weeks after returning to the institution to complete the course requirements. Additional time may be granted if alternative arrangements are made with the faculty member and provided that the alternative arrangements consistent with the requirements of Section 824 of the Military and Veterans code (California Education Code § 99130).
    3. A reasonable extension will be granted to a student for any outstanding or incomplete coursework. Coursework submitted by the revised deadline shall not incur a reduced grade penalty.
  2. If required to complete coursework, a student will be given access to specific and secure facilities or provided reasonable alternatives.
  3. If required to complete internship requirements, a student will be provided with specific instructions and reasonable alternatives.
  4. If at least 75 percent of the academic term has been completed, the student may request that the faculty member assign a grade for the course based on the work the student has completed. The faculty member shall make the final decision as to whether to grant the student’s request (California Education Code § 99130).
  5. Students may choose to withdraw from the institution, retroactively to the beginning of the academic term, with a full refund of tuition and fees.  (California Education Code § 99130 and Section 824 of the Military and Veterans Code)
  6. If a student is called to service more than once or for a significant period of the semester, the department will indicate if it is feasible for the student to complete the courses. Departments may indicate that some courses must be completed in person for valid reasons, such as accreditation requirements, licensure requirements, supervisory requirements, and so forth.
    1. In such cases, a student will be given the option of withdrawal with a WX instead of Incomplete (“I”) or Withdrawal Unauthorized (“WU”).
  7. Students will be made aware of any potential repercussions of withdrawal or grades of Incomplete in regards to financial aid and VA Educational Benefits. (For example, Satisfactory Academic Progress (SAP) Standards for Financial Aid Applicants - withdrawing from a course, including receiving a WX, or receiving a grade of Incomplete may have a negative impact on the student’s SAP status and financial aid eligibility). An impacted student should be directed to contact Cal Poly Pomona’s Veterans Resource Center to determine how recommendations may impact a student’s financial aid eligibility, and/or VA educational benefits. This will ensure that a student’s circumstances are well assessed before any recommendation is communicated to the student.
  8. A student should contact the Veterans Resource Center for assistance in navigating the military leave of absence process.

Accommodations of Military Student Service Obligations (Less than 30 Days), Policy 1454, is effective Fall 2021.

Registration

Students may register for up to 16 units. During the Add/Drop period, a student may seek approval to add units beyond 16, by getting approval on the Petition to Exceed Unit Cap form available on the Registrar’s Office webpage.

Registration Process

Registration for courses for continuing students begins in April for a fall term, September for a winter term, October for a spring term, and in March for a summer term. Registration appointments for eligible continuing students are available online via BroncoDirect prior to the start of the registration period. All registration holds must be cleared prior to registration. New undergraduate students will register for classes as part of their participation in mandatory orientation. During orientation, new undergraduate students may register for a maximum of 16 semester units.

Maximum Unit Load

Students register online through BroncoDirect. Undergraduate students may register for up to 15 semester units for Priority Registration. During the General Registration period for fall and spring, students may register for up to 16 semester units.  Graduating seniors may register for up to 18 semester units beginning with general registration. During the Add/Drop period, students may register for up to 18 semester units. For summer General and Add/Drop Registration periods, students may register for up to 12 semester units only. 

Graduate students are subject to the same maximum units as the undergraduate students as referenced above. The normal course load for graduate students is 6 semester units.   

During the Add/Drop period, a student may seek approval to add units beyond the unit cap by getting approval on the Petition to Exceed Unit Cap form available on the Registrar’s Office webpage.

Credit for a course is given only when the student has completed the registration process and successfully completes the course. Specific registration and fee payment dates and instructions are available online at https://www.cpp.edu/~registrar/. Deadlines are strictly enforced.  For information regarding registration tuition and fees, please refer to the Student Accounting and Cashiering Services.

General Registration

Students are assigned registration appointments for each registration period. Students who have been awarded priority by the Academic Senate are assigned appointments prior to the beginning of this registration period. Registration appointments for postbaccalaureate students normally begin on the first day of registration. Undergraduates are assigned appointments based on the number of units earned and applicable toward the CPP degree.

Priority Registration

Priority Registration is the initial first two days at the beginning of the registration period.  It is granted to student groups approved by the Academic Senate each term.  Certain student groups receive priority registration based on mandated policy governed by federal and state regulations (e.g. military veterans, disability, foster youth, EOP, etc.). 

Adding or Dropping Classes

Registered students who do not attend in class the first ten (10) instructional days of the term may be dropped from the class roster by the instructor. However, the responsibility for properly dropping classes ultimately rests with each student. Students who do not drop a registered class which they are not attending are subject to receiving a failing grade.

Classes may be added or sections changed through the last day of the Add/Drop period via BroncoDirect Student Center. Students may drop a class without record through the last day of Add/Drop; these dropped course(s) will not appear on the student’s permanent record. After the fourth week of instruction, students may petition to drop a class only for serious and compelling reasons. Permission to drop during this time period will be granted only with the approval of the faculty and the student’s major department chair and college dean. A statement of the reason(s) for dropping is required. For a class dropped during this period, a “W” grade will automatically be recorded. Students are permitted only 18 units of W grades in classes unless there are circumstances clearly beyond the student’s control. All requests for permission to drop under these circumstances and all approvals will be made through a Registrar’s Office petition process.

Dropping of classes shall not be permitted during the final four weeks of instruction except in cases in which the reason is due to circumstances clearly beyond the student’s control. Such drops may be approved for the following reasons: mental health concerns which requires professional consultation; serious illness or accident resulting in considerable loss of time; and/or financial difficulty or other personal problems of a serious nature which require withdrawal from the university or reduction in load (supporting documentation may be required). Failure in a class is not an acceptable reason for withdrawing. Ordinarily dropping of classes during this time period will involve total withdrawal from the university.

If a student stops attending without a validated withdrawal petition on file in the Registrar’s Office, the “W” grade will not appear on the final grade report. The administrative grade of “WU” or “F” will be assigned. For explanation of these grading symbols, see catalog section “Grading System.” Students may improve their GPA, as a consequence of receiving a “WU” or “F”, by formally repeating the course. See “Repeated Course Policy.”

Auditing Courses

Auditing a course is attending a class for no credit. A student must be registered and must have paid fees in order to audit a course. Audited courses must be included on the student’s official program of study and they are designated by AU beside the course unit listing. The Course Auditing Form must be signed by the instructor and returned to the Registrar’s Office by the end of week three of instruction. No exceptions to this policy are permitted.

Courses may be added for audit only during the add period (first through fifth day). There is no preregistration to audit a course. Once a student has decided to audit a course or take a course for credit, the student cannot switch this status. The student’s college dean must approve the decision for a student who has audited a class to subsequently repeat that course for credit.

Drops - Instructor Initiated

It is a student’s responsibility to ensure that they have been dropped from a class by following the appropriate procedures within the given time period for each term. Students should attend the first class meeting available to them after they register for the class or drop the class if they do not plan to attend. If a student is absent without prior notification, the instructor of record (or department office) may then administratively drop the student from the class. Students are cautioned never to depend on this faculty option, but to take responsibility for appropriately dropping the class. A student may also be administratively dropped, if they do not meet the prerequisites of the course. These administrative drops shall be without penalty and initiated by the instructor using the online administrative drop process no later than the end of the tenth day of instruction.

Registration and Related Holds

Student records may be placed on a hold status due to obligations to the university. Having a hold status is denoted by a negative service indicator in Bronco Direct. Depending on the type of the hold, registration, grades, confirmation of graduation, issuing of diploma, and accounts receivable may be impacted until the hold is resolved. Students may view their registration-related holds online at https://broncodirect.cms.cpp.edu. It is the responsibility of the student to clear a registration hold, or service indicator, prior to attempting to register. Other types of holds will be noted in the student record file and it is the responsibility of the student to fulfill hold obligations with the department that issued the service indicator prior to receiving certain services within the university.

Limited Enrollment - Courses Open to Majors Only

Due to impaction in certain academic majors, enrollment in courses within these programs may be limited to approved majors or by department consent only. Certain exceptions are possible with written permission of the instructor and the department chair by an academic petition.

Student Profile

A student is responsible for maintaining their personal information, contact information, and emergency contact information current with Cal Poly Pomona.

Personal Information

CPP must protect the identity of a student and maintain the integrity of their record when changing their legal/primary name (as it appears on official document), social security number, birthday, or citizenship status.  Changes to this information must be submitted using the Change of Information form and include two copies of government-issued documentation to the Registrar’s Office.  The following documents will support the request:

  • Marriage Certificate
  • California State Driver’s License*
  • California State Identification Card
  • U.S. or State-Issued Court Order
  • Naturalization/Citizenship documents with photo attached
  • U.S. Social Security Card
  • Birth Certificate
  • U.S. Passport

* If an out of state driver’s license is presented as supporting documentation, a U.S. Social Security Card will also be required

Contact Information

A student is responsible for keeping their physical address, mailing address, telephone number, and email address current with CPP.  To update contact information, log in to MyCPP, the Self Service-Student Center within BroncoDirect.

Emergency Contact

Cal Poly Pomona is committed to ensuring the safety and wellbeing of all students. A student is responsible for providing an emergency contact and it must be updated at least once a year.  For information regarding how to change your Emergency Contact, please view Updating Emergency Contact Information.

Preferred First and Middle Name, Pronoun Update

A preferred name is a name commonly used that differs from an individual’s legal first name. Students’ preferred first name may be used for class rosters, appear on BroncoDirect, online Directory Information, Blackboard, student identification card, and name on the student’s email. It may also be disclosed as directory information unless the student declines to permit such disclosure. All official documents including but not limited to transcripts, payroll records, and financial aid documents will include a student’s legal name.

Student can typically use any preferred first or middle name. A preferred first and middle name must consist of alphabetical characters, hyphens, and spaces. Cal Poly Pomona reserves the right to deny or remove, with or without notice, a preferred first and middle name, if it is used for inappropriate purposes including but not limited to misrepresentation, avoiding legal obligation, offensive or derogatory language, or to perpetrate fraud. Inappropriate use of a preferred name may be a violation of the Student Code of Conduct and will be referred to the Dean of Students Office.

CPP also offers students the option to specify their preferred pronouns, which will show up on class rosters for faculty.

To submit a preferred first and middle name, or pronoun, view instructions through Student Center in BroncoDirect.

Privacy Rights of Students in Education Records

The Family Educational Rights and Privacy Act (FERPA)

The federal Family Educational Rights and Privacy Act of 1974 (20 U.S.C. 1232g) (FERPA) and regulations adopted thereunder (34 C.F.R. 99) set out requirements designed to protect students’ privacy in their educational records maintained by the university. The statute and regulations govern access to certain student records maintained by the university and the release of those records. FERPA provides that the university must give students access to most records directly related to the student and must also provide an opportunity to correct the records if the student believes the records are inaccurate, misleading, or otherwise inappropriate. The right to petition to correct a record under FERPA does not include the right to challenge the appropriateness of a grade determined by the instructor. In addition, FERPA generally requires the university obtain a student’s written consent before releasing personally identifiable data pertaining to the student. The university has adopted a set of policies and procedures governing the implementation of FERPA and its regulations. Copies of these policies and procedures may be obtained at at registrar@cpp.edu or contact 909-869-3000.

CPP students may grant their parents and/or other individual access to their education record by completing the FERPA Authorize to Release via their BroncoDirect Student Center and indicate the type of records may be released to them within the indicated timeframe.  Students may refer to the Registrar’s Office website for more information. 

For purposes of compliance with FERPA, CPP considers all students independent. Questions about FERPA and student records may be directed to the Registrar’s Office at registrar@cpp.edu or contact 909-869-3000.

Among the information included in the university statement of policies and procedures is:

  1. The student records maintained and the information they contain;
  2. The university official responsible for maintaining each record;
  3. The location of access lists identifying persons requesting or receiving information from the record;
  4. Policies for reviewing and expunging records;
  5. Student access rights to their records;
  6. Procedure for challenging the content of student records; and
  7. The student’s right to file a complaint with the Department of Education, which enforces FERPA. The Department of Education has established an office and review board to investigate complaints and adjudicate potential FERPA violations. The designated office is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-5920.

FERPA authorizes that the university may release “directory information” pertaining to students. “Directory information” may include the student’s name, address, telephone listing, electronic mail address, photograph, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, grade level, enrollment status, degrees, honors, and awards received, and the most recent previous educational agency or institution the student attended. The university may release this “directory information” at any time unless the university has received prior written objection from the student specifying the information the student requests not be released. Written objections must be sent to the Registrar’s Office.

The university is authorized to provide access to student records without prior student consent to university officials, employees and others who have legitimate educational interests in such access. These persons include those with legitimate reasons to access student records to perform the university’s academic, administrative or service functions, and those with a reason for accessing student records associated with their university or other related academic responsibilities. Student records will also be disclosed to the CSU Chancellor’s Office to conduct research, to analyze trends, or to provide other administrative services. Student records may also be disclosed without prior student consent to other persons or organizations under certain conditions (e.g., as part of the accreditation or program evaluation, in response to a court order or subpoena, in connection with financial aid, or to other institutions to which the student is transferring).

Education Records

A student record, also known as an education record, contains information directly related to a student whose record is personally identifiable. Personal identifiers that relate a student record include student name, student identification number, student address, parent/family member names, and a list of personal characteristics.  Student education records are official and confidential documents. Education records include a range of information that is maintain in any recorded way such as handwriting, digital, paper, print, computer media, video or audio tape, film, microfilm, and microfiche. The education record includes but is not limited to:

  • ​Personal information such as a student’s identification number, picture, or other information that would make it easy to identify or locate a student.
  • Parent(s) and/or guardian contact information;
  • Grades, test scores, courses taken, academic specializations and activities, and official letters regarding a student’s status in school;
  • Special education records;
  • Disciplinary records;
  • Documentation of attendance, schools attended, courses taken, awards conferred, and degrees earned.

​​Personal notes made by faculty members and other school officials not shared with others are not considered part of the education records. Admissions records will become part of a student’s education record once the student attends courses in their first term. Educational records are maintained based on CPP records retention policies, stored in the Registrar’s Office electronically and/or other in other forms of media with a secure backup file.

Student Rights

Right to Inspect and Review

A student has the right to inspect and review the education record within forty-five (45) business days after the school receives a written request for access. A FERPA-Request to Review/Amend Education Records form must be submitted by the student to the Registrar’s Office. The Registrar or designee will make arrangements for access and notify the student of next steps for inspecting the record. If the Registrar’s Office does not retain the record requested, the student will be advised of the appropriate official to whom the request should be addressed.

CPP will not issue a printed copy of the education record unless extenuating circumstances prevent its viewing in person. This determination will be made on a case-by-case basis.

Right to Request Amendments

A student has the right to request an amendment of the education record if the student believes the record is inaccurate or misleading. To request an amendment, a FERPA-Request to Review/Amend Education Records form must be submitted by the student to the Registrar’s Office. The request must clearly identify the part of the record(s) to be changed, and specify why the record is inaccurate or misleading.

Right to Request a Hearing

The institution has the right to decide whether to amend a student’s education record as requested by the student. If the school decides not to amend the record as requested by the student, the school will notify the student of the decision and advise the student of the right to a hearing regarding the request for amendment. A student must submit a request for hearing in writing to the Registrar’s Office. The Registrar will refer the request to the Vice President of Student Affairs, who will act as the hearing officer regarding all challenges to the accuracy of educational record and the denial of requested changes. The formal hearing will be conducted according to the following procedures:

  • The student will be permitted to present information and materials in support of the assertion that the record is inaccurate, misleading, or otherwise erroneous.
  • A representative of CPP will be permitted to present information and materials that support the school’s position.
  • Each party will be present during the hearing and may challenge information and materials of the other party.
  • If a student is unable to attend the hearing in person due to distance (such as students participating in online programs), the student may be offered the opportunity to participate via a virtual platform (i.e. Zoom) or a phone conference.
  • The hearing officer will render a decision on the matter generally within five (5) business days after the conclusion of the hearing. FERPA does not provide a process to be used to question substantive judgments, which are correctly recorded. For example, the rights of challenge do not allow a student to contest a grade in a course because the student believes a higher grade should have been assigned.

Right to Consent to Disclosures

A student has the right to consent to disclosures of personally identifiable information contained in the education record, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the school in an administrative, supervisory, academic, research, or support staff position; a person or company with whom the school has contracted (such as an attorney, auditor, collection agent, or official of the U.S. Department of Education or other federal agency); a person serving on the Board of Trustees; or a student serving on an official committee or assisting another school official in performing tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill professional responsibility.  Student records will be disclosed to the CSU Chancellor’s Office to conduct research, to analyze trends, or to provide other administrative services on behalf of the CSU.

CPP may disclose education records in certain other circumstances:

  • to comply with a judicial order or a lawfully issued subpoena
  • to appropriate parties in a health or safety emergency
  • to officials of another school, upon request, in which a student seeks or intends to enroll
  • in connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount, or conditions of the financial aid, or to enforce the terms and conditions of the aid
  • to certain officials of the U.S. Department of Education, the Comptroller General, to state and local educational authorities in connection with certain state or federally supported education programs
  • to accrediting organizations to carry out their functions
  • to parents of an eligible student if the student is a dependent for IRS tax purposes.
  • to organizations conducting certain studies for or on behalf of CPP
  • the results of an institutional disciplinary proceeding against the alleged perpetrator of a crime of violence may be released to the alleged victim of that crime with respect to that crime

Additionally, CPP, upon written request, disclose to the alleged victim of any crime of violence or a non-forcible sex offense, the results of any disciplinary proceeding conducted by the school against a student who is the alleged perpetrator of such crime or offense. 

Alleged victims and perpetrators in sexual misconduct and sexual harassment incidents have a right to be informed of the outcome and sanctions of the hearing, in writing, without condition or limitation, and to be kept apprised of the status of investigations.

If the alleged victim is deceased as a result of the crime or offense, the information shall be provided, upon written request, to the next of kin of the alleged victim.

Right to File a Complaint

A student has the right to file a complaint with the U.S. Department of Education concerning alleged failures by CPP to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education,
400 Maryland Avenue, SW,
Washington, DC, 20202-5920.

Right to Restrict Directory Information

A student has the right to restrict the release of “directory information” except to school officials with legitimate educational interests and others as indicated above. To restrict the release of directory information, a student must submit the request in writing to the Registrar’s Office. Once filed, this request becomes a permanent part of the student’s record until the student instructs CPP in writing to remove the request.

Cal Poly Pomona designates the following as public or “directory information”:
  • Student name (Primary Name and Preferred First/Middle Name)
  • Email address(es)
  • Major field of study
  • Weight and Height of athletic team members
  • Degrees and awards received
  • Dates of attendance
  • Enrollment status (e.g., undergraduate or graduate, full-time or part-time)
  • Previous educational agency or institution attended
  • Participation in officially recognized activities

The following are also classified as Directory Information for academic student employees (Teaching Assistants, Graduate Assistants, and Instructional Student Assistants) of the CSU.

  • Home address
  • Telephone number
  • Department employed
  • Employment job classification

Release of a Deceased’s Education Record

CPP may release a deceased’s record within one year of passing to the following individuals:

  • The individual(s) named on a signed FERPA - Student Authorization Release Form, if on file with the university.
  • The deceased’s next of kin. The request must be accompanied by official documentation.
  • The individual designated as the representative of the deceased’s estate. The request must be accompanied by official documentation.
  • In response to a subpoena or court order.
  • To any other individual, if determined by the university to be in the best interest of the deceased or the university.

After one year has lapsed following the death of a student or alumni, CPP may release the education record of the deceased at its discretion.

Cancellation of Registration or Withdrawal from the Institution

Students who find it necessary to cancel their registration or to withdraw from all classes after enrolling for any academic term are required to follow the university’s official withdrawal procedures. Failure to follow formal university procedures may result in an obligation to pay fees as well as the assignment of failing grades in all courses and the need to apply for readmission before being permitted to enroll in another academic term. Information on canceling registration and withdrawal procedures is available from the Registrar’s Office, Building 121 (Student Services Building). 

Students who withdraw from the term after the add/drop period will receive a “W” on their permanent records.

Students who receive financial aid funds must consult with their financial aid advisor prior to withdrawing from the university regarding any required return or repayment of grant or loan assistance received for that academic term or payment period. Students who have received financial aid and withdraw from the institution during the academic term or payment period may need to return or repay some or all of the funds received, which may result in a debt owed to the institution.

If a student is unable to withdraw from the university due to “serious and compelling” or “emergency” reasons because they are not able to initiate the petition, they should contact the Bronco Advising Center for assistance. Current documentation explaining the nature of the student’s inability to submit the Withdrawal Petition, as well as documentation to support the serious and compelling or emergency situation, is required. The Bronco Advising Center will work with the Registrar’s Office to identify options for the student

International students should consult with the International Student Advisor as to immigration regulations related to this university policy.

Transfer to Other Institutions

A student who plans to transfer from this university to another college or university, should, at the earliest possible date, request that a transcript of record be forwarded by the Registrar’s Office (see “Fees and Expenses Schedule” for charges) to the new institution. Evaluation of transcripts will be made by the new institution.

Career Placement

The Office of Institutional Research, Planning, and Analytics may furnish, upon request, information about the employment of students who graduate from programs or courses of study preparing students for a particular career field. Any such data provided must be in a form that does not allow for the identification of any individual student. This information includes data concerning the average starting salary and the percentage of previously enrolled students who obtained employment.

The information may include data collected from either graduates of the university or graduates of all universities in the California State University system.

Fees and Expenses

2022-23 Schedule of Tuition and Fees

The CSU makes every effort to keep student costs to a minimum. Tuition and fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, CSU reserves the right, even after tuition or fees are initially or initial payments are made, to increase or modify any listed tuition or fees. All listed fees, other than mandatory systemwide tuition, are subject to change without notice, until the date when instruction for a particular semester or quarter has begun. All CSU-listed tuition and fees should be regarded as estimates that are subject to change upon approval by the Board of Trustees, the Chancellor or the Presidents, as appropriate. Changes in mandatory systemwide tuition will be made in accordance with the requirements of the Working Families Student Fee Transparency and Accountability Act (Sections 66028 through 66028.6 of the California Education Code).

The following reflects applicable systemwide tuition and fees for both semester and quarter universities.

These rates are subject to change.

All Students

Application fee (non-refundable), payable online at the time of application submission via credit card, or PayPal: $70

2022-23 Basic Tuition

Units Per Semester Per Quarter Per Academic Year
 Undergraduate Tuition      
  6.1 or more units $2,871 $1,914 $5,742
  0 to 6.0 units $1,665 $1,110 $3,300
       
 Credential Program Tuition       
  6.1 or more units $3,330 $2,220 $6,660
  0 to 6.0 units $1,932 $1,288 $3,864
       
 Graduate/Post Baccalaureate Tuition      
  6.1 or more units $3,588 $2,392 $7,176
  0 to 6.0 units $2,082 $1,388 $4,164

2022-23 Doctorate Tuition *

  Units Per Term Per Quarter Per Academic Year
 Audiology  All Students $7,371   $14,742
 Education  All Students $5,919 $3,946 $11,838
 Nursing Practice  All Students $7,635   $15,270
Occupational Therapy  All Students $8,598   $17,196
Physical Therapy  All Students $8,598   $17,196
 Public Health  All Students $9450   $18,900


*Applicable term tuition applies for universities with special terms, as determined by the university. Total college year tuition cannot exceed the academic year plus summer term tuition. The summer term tuition for the education doctorate at quarter universities is equal to the per semester tuition listed in the table. Total tuition for the education doctorate over the college year equals the per academic year tuition plus the per semester tuition for the summer term at all CSUs.

2022-23 Graduate Business Professional Fee

  Per Semester Per Quarter
 Charge Per Unit $270 $180

The graduate business professional fee is paid on a per unit basis in addition to the basic tuition and campus fees for the following graduate business programs  authorized to assess the fee. A list of academic programs authorized to assess the fee can be found on the CSU Tuition website at https://www.calstate.edu/attend/paying-for-college/Pages/default.aspx.

2022-23 Nonresident Students (U.S. and Foreign)

Nonresident tuition (in addition to basic tuition and other systemwide fees charged all students) for all CSUs:

   Semester  Per Quarter
 Charge Per Unit  $396  $264

The total nonresident tuition paid per term will be determined by the number of units taken.

Cal Poly Pomona participates in the Western Undergraduate Exchange program which can qualify undergraduate students from participating western states for reduced nonresident tuition.

Mandatory systemwide tuition is waived for those individuals who qualify for such exemption under the provisions of the California Education Code (see section on fee waivers).

Students are charged campus fees in addition to tuition and systemwide fees. Information on campus fees can be found by contacting the individual CSUs.

Credit Cards:

Visa, MasterCard, American Express and Discover credit cards may be used for payment of student tuition and fees but may be subject to a non-refundable credit card processing fee.

2023-24 Schedule of Tuition and Fees

The CSU makes every effort to keep student costs to a minimum. Tuition and fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, CSU reserves the right, even after tuition or fees are initially charged or initial payments are made, to increase or modify any listed tuition or fees. All listed fees, other than mandatory systemwide tuition, are subject to change without notice, until the date when instruction for a particular semester or quarter has begun. All CSU-listed tuition and fees should be regarded as estimates that are subject to change upon approval by the Board of Trustees, the chancellor or the presidents, as appropriate. Changes in mandatory systemwide tuition will be made in accordance with the requirements of the Working Families Student Fee Transparency and Accountability Act (Sections 66028 - 66028.6 of the Education Code).

The following reflects applicable systemwide tuition and fees for both semester and quarter universities.

These rates are subject to change.

All Students

Application fee (non-refundable), payable online at the time of application via credit card,or PayPal: $70

2023-24 Basic Tuition

Units Per Semester Per Quarter Per Academic Year
 Undergraduate Tuition      
  6.1 or more units  $2,871  $1,914 $5,742
  0 to 6.0 units  $1,665  $1,110 $3,330
       
 Credential Program Tuition       
  6.1 or more units  $3,330  $2,220 $6,660
  0 to 6.0 units  $1,932  $1,288 $3,864
       
 Graduate/Post Baccalaureate Tuition      
  6.1 or more units  $3,588  $2,392 $7,176
  0 to 6.0 units  $2,082  $1,388 $4,164

2023-24 Doctorate Tuition *

  Units Per Term Per Quarter Per Academic Year
 Audiology  All Students  $7,371    $14,742
 Education  All Students  $5,919  $3,946  $11,838
 Nursing Practice  All Students  $7,635    $15,270
 Occupational Therapy  All Students  $8,598    $17,196
 Physical Therapy  All Students  $8,598    $17,196
 Public Health  All Students  $9,450    $18,900

*Applicable term tuition applies for universities with special terms, as determined by the university. Total college year tuition cannot exceed the academic year plus summer term tuition. The summer term tuition for the education doctorate at quarter universities is equal to the per semester tuition listed in the table. Total tuition for the education doctorate over the college year equals the per academic year tuition plus the per semester tuition for the summer term at all CSUs.

2023-24 Graduate Business Professional Fee

   Per Semester  Per Quarter
 Charge Per Unit  $270  $180

The graduate business professional fee is paid on a per unit basis in addition to basic tuition and campus fees for specific graduate business programs authorized to assess the fee. A list of academic programs authorized to assess the fee can be found on the CSU Tuition website at https://www.calstate.edu/attend/paying-for-college/Pages/default.aspx.

2023-24 Nonresident Students (U.S. and Foreign)

Nonresident tuition (in addition to basic tuition and other systemwide fees charged all students) for all CSUs:

   Semester  Per Quarter
 Charge Per Unit  $396  $264

The total nonresident tuition paid per term will be determined by the number of units taken.

Mandatory systemwide tuition is waived for those individuals who qualify for such exemption under the provisions of the California Education Code (see section on fee waivers).

Students are charged campus fees in addition to tuition and systemwide fees. Information on campus fees can be found by contacting the individual CSUs.

Credit Cards: 

Visa, MasterCard, American Express and Discover credit cards may be used for payment of student tuition and fees but may be subject to a non-refundable credit card processing fee.

Last updated 06/21/2023

Procedure for the Establishment or Abolishment of Campus-based Mandatory Fees

The law governing the California State University provides that specific campus fees defined as mandatory, such as a student body association fee and a student body center fee, may be established. A student body association fee must be established upon a favorable vote of two-thirds of the students voting in an election held for this purpose (Education Code, Section 89300). The university president may adjust the student body association fee only after the fee adjustment has been approved by a majority of students voting in a referendum established for that purpose. The required fee shall be subject to referendum at any time upon the presentation of a petition to the university president containing the signatures of 10 percent of the regularly enrolled students at the university. Student body association fees support a variety of cultural and recreational programs, childcare centers, and special student support programs. A student body center fee must be established upon a favorable vote of two-thirds of the students voting in an election held for this purpose (Education Code, Section 89304). Once bonds are issued, authority to set and adjust student body center fees is governed by provisions of the State University Revenue Bond Act of 1947, including, but not limited to, Education Code sections 90012, 90027, and 90068. A student success fee may be established or adjusted only after the university undertakes a rigorous consultation process and a fee referendum is held with a simple majority favorable vote (Education Code, Section 89712). The student success fee may be rescinded by a majority vote of the students only after six years have elapsed following the vote to implement the fee.

The process to establish and adjust other campus-based mandatory fees requires consideration by the campus fee advisory committee and a consultation or student referendum process as established by California State University Student Fee Policy, Section III (or any successor policy). The university president may use consultation mechanisms if they determine that a referendum is not the best mechanism to achieve appropriate and meaningful consultation, and referendum is not required by the Education Code or Student Success Fee policy. Results of the referendum and the fee committee review are advisory to the university president. The president may adjust campus-based mandatory fees but must request the chancellor to establish a new mandatory fee. The president shall provide to the campus fee advisory committee a report of all campus-based mandatory fees. The university shall report annually to the chancellor a complete inventory of all campus-based mandatory fees.

For more information or questions, please contact the System Budget Office in the CSU Chancellor’s Office at (562) 951-4560.

Refund of Tuition and Mandatory Fees, Including Nonresident Tuition

Regulations governing the refund of tuition and mandatory fees, including nonresident tuition, for students enrolling at the California State University (CSU) are included in Section 41802 of Title 5, California Code of Regulations. For purposes of the refund policy, mandatory fees are defined as those systemwide and campus fees that are required to be paid in order to enroll in state-supported academic programs at the CSU. Refunds of fees and tuition charges for self-support, special session and Professional and Continuing Education (PaCE) programs or courses at the CSU are governed by a separate policy established by the university, available at https://www.cpp.edu/ceu/index.shtml.

In order to receive a full refund of tuition and mandatory fees, including nonresident tuition, less an administrative charge established by the university, a student must cancel registration or drop all courses prior to the first day of instruction for the term. Information on procedures and deadlines for canceling registration and dropping classes is available https://www.cpp.edu/studentsuccess/guides/registration-page.shtml.

For state-supported semesters, quarters and non-standard terms or courses of four weeks or more, a student who withdraws during the term in accordance with the university’s established procedures or drops all courses prior to theuniversity-designated drop period will receive a refund of tuition and mandatory fees, including nonresident tuition, based on the portion of the term during which the student was enrolled. No student withdrawing after the 60 percent point in the term will be entitled to a refund of any mandatory fees or nonresident tuition.

A student who, within the university designated drop period and in accordance with campus procedures, drops units resulting in a lower tuition and/or mandatory fee obligation shall be entitled to a refund of applicable tuition and mandatory fees less an administrative charge established by the university.

For state-supported non-standard terms or courses of less than four weeks, no refunds of tuition and mandatory fees, including nonresident tuition, will be made unless a student cancels registration or drops all classes, in accordance with the university’s established procedures and deadlines, prior to the first day of instruction for state-supported non-standard terms or courses or prior to the first meeting for courses of less than four weeks.

Students will also receive a refund of tuition and mandatory fees, including nonresident tuition, under the following circumstances:

  • The tuition and fees were assessed or collected in error;
  • The course for which the tuition and fees were assessed or collected was canceled by the university;
  • The university makes a delayed decision that the student was not eligible to enroll in the term for which tuition and mandatory fees were assessed and collected and the delayed decision was not due to incomplete or inaccurate information provided by the student; or
  • The student was activated for compulsory military service.

Students who are not entitled to a refund as described above may petition the university for a refund demonstrating exceptional circumstances and the chief financial officer of the university or designee may authorize a refund if they determine that the fees and tuition were not earned by the university.

Information concerning any aspect of the refund of fees may be obtained from Amy Cher, Coordinator of Student Accounting, at (909) 869-2011.

Nonresident Tuition Fee Waiver

California school district employees who are not yet legal residents of California may be exempted from the nonresident tuition fee if they are provisionally certificated, employed full-time by a school district in a position requiring certification, and if they are working toward fulfilling regular California credential requirements or completing a fifth year of study.

Children or spouses of the California State University employees are also eligible to apply for exemption from the nonresident fee.

Expenses (Estimated)

A student enrolling under the auspices of an agency supplying educational assistance should check in advance with the agency representative regarding payment of fees and/or costs.

The total cost for students living away from home will vary. However, typical costs will amount to approximately $20,500 for a three-quarter school year, excluding personal and transportation expenses.

Total expenses for nonresident and foreign students will be higher, as they will include tuition fees not required of legal California resident students.

Fees and Debts Owed to the Institution

Should a student or former student fail to pay a fee or a debt owed to the institution, including tuition and student charges, the institution may “withhold permission to register, to use facilities for which a fee is authorized to be charged, to receive services, materials, food or merchandise or any combination of the above from any person owing a debt” until the debt is paid (see Title 5, California Code of Regulations, Sections 42380 and 42381).

Prospective students who register for courses offered by the university are obligated for the payment of charges and fees associated with registration for those courses. Failure to cancel registration in any course for an academic term prior to the first day of the academic term gives rise to an obligation to pay student charges and fees including any tuition for the reservation of space in the course.

The institution may withhold permission to register or other services offered by the institution from anyone owing fees or another debt to the institution. The institution may also report the debt to a credit bureau, offset the amount due against any future state tax refunds due the student, refer the debt to an outside collection agency and/or charge the student actual and reasonable collection costs, including reasonable attorney fees if litigation is necessary, in collecting any amount not paid when due.

The institution may not withhold an official transcript of grades by the institution from anyone owing fees or another debt to the institution (see Title 1.6C.7 (commencing with Section 1788.90) Part 4 of Division 3 of the Civil Code). The institution can still charge a fee for the issuance of the transcript pursuant to their published transcript processing fees.

If a person believes they do not owe all or part of an asserted unpaid obligation, that person may contact the Student Accounting and Cashiering Services. The Student Accounting and Cashiering Services Office to which the business office may refer the person, will review all pertinent information provided by the person and available to the university and will advise the person of its conclusions.

Average Support Cost Per Full-Time Equivalent Student and Sources of Funds

The total support cost per full-time equivalent student (FTES) includes the expenditures for current operations, including payments made to students in the form of financial aid, and all fully reimbursed programs contained in state appropriations. The average support cost is determined by dividing the total cost by the number of FTES. The total CSU 2022-23 budget amounts were $4,589,590,000 from state General Fund (GF) appropriations, before a $(68.5) million CalPERS retirement adjustment, $2,446,491,000 from gross tuition revenue, and $672,655,000 from other fee revenues for a total of $7,708,736,000. The 2022-23 resident FTES target is 383,680 and the nonresident FTES based on past-year actual is 19,953 for a total of 403,633 FTES. The GF appropriation is applicable to resident students only whereas fee revenues are collected from resident and nonresident students. FTES is derived by dividing the total student credit units attempted by a fixed amount depending on academic level (e.g., 30 for a semester university and 45 for a quarter university, the figures that define a full-time undergraduate or postbaccalaureate student’s academic load).

2022-23

Amount

Average Cost per FTES

Percentage

State Appropriation (GF) 1

$ 4,589,590,000

$ 11,962

59.6%

Gross Tuition Revenue 2

$ 2,446,491,000

$ 6,061

31.7%

Other Fees Revenue 2

$ 672,655,000

$ 1,667

8.7%

Total Support Cost

$ 7,708,736,000

$ 19,690

100%

  1. Represents state GF appropriation in the Budget Act of 2022-23; GF is divisible by resident students only (383,680 FTES).
  2. Represents CSU Operating Fund, gross tuition and other fees revenue amounts submitted in university September 2022-23 final budgets. Revenues are divisible by resident and nonresident students (403,633 FTES).

The 2022-23 average support cost per FTES based on GF appropriation and tuition fee revenue only is $18,023 and is $19,960, which includes all fee revenue (e.g., tuition fees, application fees, and campus mandatory fees) in the CSU Operating Fund. Of this amount, the average tuition and other fee revenue per FTES is $7,728.

The average CSU 2022-23 academic year, resident, undergraduate student basic tuition and other mandatory fees required to apply to, enroll in, or attend the university is $7,520 ($5,742 tuition fee plus $1,778 average campus-based fees). However, the costs paid by individual students will vary depending on the university, program, and whether a student is part-time, full-time, resident, or nonresident.

Federal Compliance for Vocational Rehabilitation and Employment Program and Post 9/11 G.I. Bill®

Cal Poly Pomona agrees to commit to comply with Federal Statute 38 U.S.C. §3679(e):

Information for Students Using Vocational Rehabilitation and Employment Benefits (CH31) or Post 9/11 G.I. Bill® (CH33)

A student using Vocational Rehabilitation and Employment benefits (CH31) or Post-9/11 G.I. Bill® (CH33) will be allowed to enroll in and attend courses and access campus facilities while the campus awaits payment for tuition and fees from the VA. While awaiting receipt of funds from the VA, California State Polytechnic University, Pomona will not impose any penalty, charge late fees or require an eligible student to borrow additional funds to cover tuition or fees. This waiting period begins the date the student provides appropriate documentation and continues either until funds are received from the VA or until 90 days after the School Certifying Official has certified the student’s enrollment for tuition and fees.

To demonstrate current eligibility and intent to use Chapter 31 or 33 benefits, a student must provide the following documents:

  • VA Form 28-1905 (Authorization and Certification of Entrance or Reentrance into Rehabilitation and Certification of Status); or
  • Certificate of Eligibility (COE) or Education Enrollment Status form (printed from the VA website).
  • A written request to use either VA Vocational Rehabilitation or Post 9/11G.I. Bill benefits; and
  • All additional information requested by the School Certifying Official to properly certify enrollment to the VA.
    • Contact Information Form
    • Statement of Responsibility
    • Education Plan
    • Completion of VA Benefits Certification via BroncoDirect

For more information regarding this policy, contact your School Certifying Official, Samuel Kim at kim@cpp.edu or (909) 869-2867. You may also contact the Veterans Resource Center at (909) 869-6994 or at vetquestions@cpp.edu.

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at https://www.benefits.va.gov/gibill.

Financial Aid and Scholarships

Financial Assistance Information

Office of Financial Aid & Scholarships:

Location: Student Services Building, First Floor, Blue Counter
Telephone: (909) 869-3700
Email: finaid@cpp.edu
Website: https://www.cpp.edu/financial-aid
Virtual Options: https://www.cpp.edu/financial-aid/resources/contact.shtml

The Office of Financial Aid and Scholarships administers and coordinates aid from a number of financial aid programs to enable students without adequate financial resources to attend Cal Poly Pomona (CPP). Students are encouraged to contact the Office of Financial Aid & Scholarships for specific application instructions, and/or visit our website at https://www.cpp.edu/financial-aid for information on applying for and receiving financial aid.

All students are encouraged to file Free Application for Federal Student Aid (FAFSA): and California Dream Act Application (CADAA): each year during the priority filing period (October 1-March 2nd prior to the beginning of each academic year). Applications are accepted after the priority date, but the types of aid offered to late applicants are dependent upon the availability of funds

We are committed to providing you the service and support you need to excel in your academic endeavors. We can help you through one of many virtual methods or you can visit us in the Student Services Building (1st Floor - Blue Counter) or by calling (909) 869-3700.

Availability of Institutional and Financial Assistance Information

The following information concerning student financial assistance may be obtained from the Office of Financial Aid & Scholarships - Student Services Building (1st Floor - Blue Counter), by calling (909) 869-3700, or by visiting our Financial Aid & Scholarships website:

  • A description of the federal, state, institutional, local, and private student financial assistance programs available to students who enroll at Cal Poly Pomona;
  • For each aid program, a description of procedures and forms by which students apply for assistance, student eligibility requirements, criteria for selecting recipients from the group of eligible applicants, and criteria for determining the amount of a student’s award;
  • A description of the rights and responsibilities of students receiving financial assistance, including federal Title IV student assistance programs, and criteria for continued student eligibility under each program;
  • The satisfactory academic progress standards that students must maintain for the purpose of receiving financial assistance and criteria by which a student who has failed to maintain satisfactory progress may reestablish eligibility for financial assistance;
  • The method by which financial assistance disbursements will be made to students and the frequency of those disbursements;
  • The way the school provides for Pell-eligible students to obtain or purchase required books and supplies by the seventh day of a payment period and how the student may opt out;
  • The terms of any loan received as part of the student’s financial aid package, a sample loan repayment schedule, and the necessity for repaying loans;
  • The general conditions and terms applicable to any employment provided as part of the student’s financial aid package;
  • The terms and conditions of the loans students receive under the Direct Loan Program;
  • The exit counseling information the school provides and collects for student borrowers; and
  • Contact information for university offices available for disputes concerning federal, institutional and private loans.

Information concerning the cost of attending Cal Poly Pomona is available from Student Accounting & Cashiering Services, and includes:

  • Tuition and fees;
  • The estimated costs of books and supplies;
  • Estimates of typical student room, board, and transportation costs; and
  • If requested, additional costs for specific programs.

Information concerning the refund policies of Cal Poly Pomona for the return of unearned tuition and fees or other refundable portions of institutional charges is available from Information concerning the cost of attending Cal Poly Pomona is available from Student Accounting & Cashiering Services, and includes:

  • Tuition and fees;
  • The estimated costs of books and supplies;
  • Estimates of typical student room, board, and transportation costs; and
  • If requested, additional costs for specific programs.

Information concerning policies regarding the return of federal Title IV student assistance funds as required by regulation is available from Cal Poly Pomona’s Office of Financial Aid & Scholarships, Student Services Building (121) first floor or on our Financial Aid and Scholarships website.

Information regaring special faciltiies and services available to students with disabilities, may be obtained from the Disability Resource Center.

Information concerning Cal Poly Pomona’s policies, procedures, and facilities for students and to report criminal actions or other emergencies occurring on campus may be obtained from the University Police Department, Building 109, (909) 869-3061.

Information concerning Cal Poly Pomona’s annual campus security report and annual fire safety report may be obtained from the University Police Department, Building 109, (909) 869-3061.

Information concerning the prevention of drug and alcohol abuse and rehabilitation programs may be obtained from the Student Health and Wellness Services website, Building 46, (909) 869-5272.

Information regarding student retention and graduation rates at Cal Poly Pomona and, if available, the number and percentage of students completing the program in which the student is enrolled or has expressed interest may be obtained from Institutional Research, Planning and Analytics, located in Building 1 Room 113.

Information concerning athletic opportunities available to male and female students and the financial resources and personnel that Cal Poly Pomona dedicates to its men’s and women’s teams may be obtained from Stephanie Duke, Senior Associate Athletic Director, Building 43 Room 118, (909) 869-3778.

Information concerning teacher preparation programs at Cal Poly Pomona, including the pass rate on teacher certification examinations, may be obtained from the Department of Education, Building 5 Room 229, (909) 869-2300.

Information concerning grievance procedures for students who feel aggrieved in their relationships with the university, its policies, practices and procedures, or its faculty and staff may be obtained from the Ombuds Office, Building 1 Room 106, (909) 869-2286.

Information concerning student activities that Cal Poly Pomona provides, must be easily accessible on https://www.cpp.edu/.

Information concerning student body diversity at Cal Poly Pomona, including the percentage of enrolled, full-time students who are (1) male, (2) female, (3) Pell Grant recipients, and (4) self-identified members of a specific racial or ethnic group, must be obtained from Office of Financial Aid & Scholarships, Student Services Building (First Floor, Blue ), (909) 869-3700.

The federal Military Selective Service Act (the “Act”) requires most males residing in the United States to present themselves for registration with the Selective Service System within thirty days of their eighteenth birthday. Most males between the ages of 18 and 25 must be registered.

Selective Service registration forms are available at any U.S. Post Office, and many high schools have a staff member or teacher appointed as a Selective Service Registrar. For more information on the Selective Service System and to initiate the registration process, visit the official Selective Service System website.

Application Process

 All students are encouraged to complete the Free Application for Federal Student Aid (FAFSA) or the California Dream Act Application (CADAA) before the March 2 priority filing deadline each year. There are two ways to apply for financial aid. A student ONLY needs to complete one financial aid application based on the eligibility criteria outlined here:

  • U.S. citizens or eligible noncitizens will need to complete the online FAFSA application.
  • Students who have an unofficial immigration status and meet the California AB540 eligibility criteria will need to complete the California Dream Act application.

To ensure Cal Poly Pomona receives the application information, be sure to list Cal Poly Pomona and the School Code 001144 on the college release section. The application must be completed each year; students are encouraged to submit the application online; however, alternate submission instructions are provided on the above websites for those students who are unable to submit the application electronically.

In addition to the FAFSA / Dream Act Application, new applicants for Cal Grants (including entering freshmen) must submit a Cal Grant GPA Verification Form by the March 2nd Priority Filing deadline. Forms are available for download from the California Student Aid Commission website.

When filing the financial aid application, answer all questions accurately. Information reported on the application may need to be verified by the Financial Aid & Scholarships Office; if so, students will be informed through their student portal and provided a link to the required additional documentation. Documents requested by the Financial Aid & Scholarships Office, must be submitted by May 1 each year to ensure financial aid funds are ready at the beginning of the FALL semester.  

Once all documents have been received please allow between 2 to 4 weeks for the Financial Aid office to review your file and determine your financial aid eligibility.  You are encouraged to monitor your BroncoDirect Student Center frequently for all communications.

A student who submits a financial aid application (and all requested supporting documents) is automatically considered for all aid programs for which he/she qualifies. Students expecting to receive a financial aid refund are required to enroll in Direct Deposit - Cal Poly Pomona’s electronic refund process (bank account information will be required). Financial aid Students must reapply for financial aid each year.  The new application is available after October 1st for the following academic school year.

Student Eligibility Requirements for US Citizens and Eligible Non-Citizens who Filed a FAFSA

To be eligible for financial assistance each applicant must:

  1. Be accepted for admission to the University;
  2. Be U.S. citizen or eligible non-citizen;
  3. Not be in default on a federal student loan;
  4. Not owe a repayment on a federal grant;
  5. Agree to use any student aid received solely for educational purposes;
  6. Be making satisfactory academic progress toward a degree (see Satisfactory Academic Progress); and
  7. Satisfy other general eligibility criteria established by the federal, state, or institutional regulations and guidelines.

These factors are reviewed at the time of application for financial aid. Before a financial aid disbursement (payment) is made, the student’s enrollment status and academic progress will be reviewed and verified.  Financial aid will first be applied to any outstanding institutional charges.

Student Eligibility Requirements for AB540 Students with an Unofficial Immigration Status who Filed a California Dream Act Application

To be eligible for financial assistance each applicant must:

  1. Be accepted for admission to the University;
  2. Be eligible student with an unofficial immigration status;
  3. Have an approved AB540 Non-Resident Tuition Waiver on file with Cal Poly Pomona
  4. Not be in default on a student loan;
  5. Not owe a repayment on a grant;
  6. Agree to use any student aid received solely for educational purposes;
  7. Be making satisfactory academic progress toward a degree (see Satisfactory Academic Progress); and
  8. Satisfy other general eligibility criteria established by the federal, state, or institutional regulations and guidelines.

The above student eligibility factors are reviewed at the time of application for financial aid. Before a financial aid disbursement (payment) is made, the student’s enrollment status and academic progress will be reviewed and verified.  Financial aid will first be applied to any outstanding institutional charges.

Priority Dates

  • March 2 is the priority filing date for the FAFSA and the CADAA application. There is limited funding available for many of the need-based grants, therefore aid is awarded on a first come basis to eligible students who meet the priority filing date and have the greatest need.
  • March 2 is also the deadline to file the GPA verification form to the California Student Aid Commission (CSAC) for the Cal Grant programs.
  • Students whose Financial Aid applications are received by the application processor after March 2 are considered late filers and aid eligibility is based upon remaining fund availability.
  • Students required to submit documents to finalize eligibility must submit all requested documents by May 1 to ensure financial aid funds are ready at the beginning of the Fall semester.

Documents Required

Information reported on the application may need to be verified by the Financial Aid & Scholarships Office; if so, students will be informed through their student portal and provided a link to the required additional documentation.  Documents requested by the Financial Aid & Scholarships Office, must be submitted by May 1 each year to ensure financial aid funds are ready at the beginning of the FALL semester.   

Once all documents have been received please allow between 2 to 4 weeks for the Financial Aid office to review your file and determine your financial aid eligibility.  Students are encouraged to monitor their BroncoDirect Student Center frequently for any outstanding items on their ToDo List as well as for all communications.

Awarding Financial Aid

To determine financial aid eligibility, a standard needs analysis system is used. This system allows the Office of Financial Aid to analyze family financial strength and ability to contribute toward the cost of attending Cal Poly Pomona. Our office will subtract from the Cost of Attendance the student’s estimated family contribution (EFC) from the FAFSA or Dream Application. The EFC is determined based on the information provided on the financial aid application and is based on the parental contribution, the applicant’s (and spouse’s) contribution from employment, savings, a portion of assets and other resources. As long as program funds permit, a “package” consisting of various types of funds (grants, loans, work study) is awarded to meet full need.

Aid Packages are made based on an assumption of full-time enrollment. Students enrolled at least half-time are eligible to receive financial aid, however, some awards may be prorated based on actual enrollment (half-time enrollment is considered to be 6 units for Undergraduate & Credential students; 3 units for Graduate students). Refer to the Polices page of our website for more details.

Notification of Awards

Upon determination of eligibility, new students are sent notice of a financial aid offer via email. Students are also notified if determined to be ineligible.

It is the goal of Cal Poly Pomona to package aid that fully meets the need of all qualified aid applicants. However, in the event that funds are insufficient, priority will be given to students whose financial aid files meet the first priority deadlines and who demonstrate the highest financial need.

Financial Responsibilities

If you are determined ineligible for financial aid, you are responsible for the payment of any University obligations you may have, including fees.

Drop in Units

Students who received financial aid funds should consult with the Office of Financial Aid & Scholarships prior to dropping a course or withdrawing from the University to determine the impact on the financial aid received. Students who are receiving financial aid funds and completely withdraw from all of their classes, may have to repay all or part of the award they received. Additional information regarding the Return of Title IV Aid and other funds is available from the Policies page of our Office of Financial Aid website

Students who only drop some courses (but remain enrolled) may have their aid adjusted depending upon the type of aid received - and the timing of when the reduction in enrollment occurs.

Satisfactory Academic Progress (SAP)

In accordance with regulations that govern federal and state financial aid programs, Cal Poly Pomona (CPP) is required to establish, publish, and consistently apply reasonable standards for measuring a student’s academic progress. Satisfactory Academic Progress (SAP) must include both a qualitative component (e.g. GPA) and a quantitative component (e.g. percent of units completed, maximum time frame for aid eligibility). All three components must be cumulative in nature and must be evaluated by the University at least once per year to certify the student’s SAP.  

Students must meet the standards to receive financial aid regardless of whether they were prior financial aid recipients.  These standards comply with federal and state regulations and University policy, are applicable to all financial aid applicants at Cal Poly Pomona, and affect eligibility for all federal and state aid, including grants, loans, and work study.

At Cal Poly Pomona, the financial aid office measures SAP after each semester in three areas and all three standards must be met.

  1. Minimum Cumulative GPA standard:
    Students are required to maintain a cumulative GPA of 2.0 (Undergraduate Students) or 3.0 (2nd BA, Credential, Graduate or Doctoral students).
  2. Satisfactory Pace Standard:​
    The satisfactory pace standard is an overall ratio of units earned to units attempted. Students must successfully complete (pass) at least 67 percent of all units attempted.
     Students who do not satisfactorily complete enough of their attempted units, or who fail to meet the GPA standard, may be placed on financial aid warning or disqualified from receiving aid.
  3. Maximum Timeframe standard: 
    To be considered an eligible financial aid applicant, students cannot have attempted more academic units than an established “unit limit.” At Cal Poly Pomona, the established unit limit is 150% of the published length of an academic program measured in attempted units. It is the responsibility of every CPP financial aid applicant to read, understand, and comply with these standards of eligibility.  For complete information on Cal Poly Pomona’s Satisfactory Academic Progress Standards for Financial Aid Applicants (including progressive discipline, the implications of not meeting one or more of the standards, the appeal process and regaining eligibility), please visit our Office of Financial Aid website.

Cost of Attending Cal Poly Pomona

Student budgets, also known as Cost of Attendance (COA), are designed to provide students with a projection of reasonable costs to attend school for a 9-month school period. The students COA includes direct costs which are actual tuition and fees charged and, if applicable on campus housing charges. Indirect costs included in the total COA include an allowance for books and supplies, food and housing for those living off-campus or with parents, transportation costs and an allowance for miscellaneous/personal items. 

The following chart is an estimate of the cost of attendance during the 2021-2022 academic year as a full-time undergraduate student and may not represent your actual expenditures for these items.

Cost of Attending - Full Time Undergraduate (2021 - 2022)

Allowance Live with Parents Live On-Campus Live Off-Campus
Fees $7,438 $7,438 $7,438
Books/Supplies $1,045 $1,045 $1,045
Food/Housing $7,645 $16,330 $13,643
Transportation $1,828 $1,076 $1,582
Misc. Personal $2,250 $2,127 $2,196
TOTAL $20,206 $28,016 $25,905

Budget figures are subject to change without notice. The CSU makes every effort to keep student costs to a minimum. Fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, the CSU must reserve the right, even after initial payments are made, to increase or modify any listed fees, without notice, until the date for a particular semester or quarter has begun. All CSU listed fees should be regarded as estimates that are subject to change upon approval by the Board of Trustees, the Chancellor, or the Presidents, as appropriate. Changes in mandatory systemwide fees will be made in accordance with the requirements of the Working Families Student Fee Transparency and Accountability Act (Sections 66028 - 66028.6 of the Education Code). 

For informational purposes only: In accordance with California Assembly Bill 990, Cal Poly Pomona provides the typical market cost of a one bedroom apartment in the Pomona area: $1,350 per month (per www.apartments.com), as of January 1, 2022.

Types of Aid Available

A qualified applicant who has submitted all required verification documentation will be considered for a “financial aid package” which may include monies from one, or a combination of some, of the following programs. Open University students are not eligible for financial aid. Courses being audited are not considered toward enrollment for financial aid purposes.

Grants

Federal Pell Grant

The Pell Grant Program is a federal aid program designed to provide financial assistance to eligible undergraduate students who demonstrate financial need. Teacher credential students in an eligible program may also qualify. Once a student is determined eligible for the Pell Grant, the amount of the grant is based on the student’s cost of attendance, EFC and enrollment status (less than half-time, half-time, three-quarter time, or full-time). 
Eligibility is limited to U.S. citizens and eligible non-citizens. Students are limited to a lifetime total of six full-time years (600%) of Pell Grant eligibility.

Iraq and Afghanistan Service Award

A student who is not eligible for a Pell Grant but whose parent or guardian was a member of the U.S. Armed Forces and died because of service performed in Iraq or Afghanistan after September 11, 2001 may be eligible to receive the Iraq and Afghanistan Service Grant. The grant award is equal to the amount of a maximum Pell Grant for the award year - not to exceed the cost of attendance for that award year.  For more information visit StudentAid.gov.

Federal Supplemental Education Opportunity Grants (FSEOG)

The FSEOG program is a federally-funded program that is designed to supplement other sources of financial aid for Undergraduate students who demonstrate exceptional financial need. Typically, the average award at Cal Poly Pomona is $600 for the academic year because funds are not sufficient to meet the needs of all eligible students. 

A student’s eligibility for FSEOG is determined by information submitted to the Financial Aid Office on the Free Application for Federal Student Aid (FAFSA).  Funding is limited and is prioritized to on-time undergraduate applicants with the lowest Expected Family Contribution (EFC) who are also receiving a Federal Pell Grant until funds are exhausted. 

To receive a FSEOG, a student must also be receiving the Federal Pell Grant.

Educational Opportunity Program (EOP) Grant

EOP grants are provided by the State of California for undergraduate students who are admitted to a CSU campus through the Educational Opportunity Program and demonstrate the same need criteria as federal financial aid. Funding is limited, and the program currently provides up to a maximum of $600 annually, based on available funding. To be eligible for funds for a semester, a student must be enrolled in at least 12 units.  For further information, contact the EOP Admissions Office at (909) 869-3362 or visit our CPP EOP website.

California Chafee Grant

The Chafee Foster Youth Grant Program provides eligible California youth aging out of the foster care with financial assistance to attend a postsecondary institution in a Title IV-eligible program. Students may be eligible to receive up to $5,000 per year if they are enrolled in an eligible program. Funding is intended to supplement, not supplant, any grant funds that a student may otherwise be entitled to receive, nor may the total grant funding exceed the student’s cost of attendance.

For more information on the Chafee Grant Program and its benefits, please check the following web sites:, http://www.csac.ca.gov, or https://mygrantinfo.csac.ca.gov/.

State University Grant (SUG)

The State University Grant is funded by the State of California to assist students whose ability to attend post-secondary institutions is jeopardized due to financial constraints. The award covers up to the amount of the State Tuition Fee. Students must be residents of California, demonstrate financial need, and be assessed state tuition fees to be eligible for this award.

Please review the complete Cal Poly Pomona State University Grant Policy (including lifetime eligibility limitations) at the Office of Financial aid website

Cal Grant A

Cal Grant A is awarded by the California Student Aid Commission to entering and continuing undergraduate students who are California residents. Cal Grant A awards are based on academic achievement financial need, and the enrollment status (full-time, three-quarter time, or halftime). Grants are used to offset state tuition fees.

For more information on the Cal Grant A Program and its benefits, please visit the California Student Aid Commission (CSAC) website

Cal Grant B

Cal Grant B is awarded by the California Student Aid Commission to entering undergraduate students who have not completed more than one semester of college. Applicants must be California residents, and must demonstrate substantial financial need. Grants vary depending on educational costs. Fees, in addition to the basic award, are normally provided in the second, third, and fourth years. The grant may be renewable for up to four years.

For more information on the Cal Grant B Program and its benefits, please visit the California Student Aid Commission (CSAC) website. 

California Middle Class Scholarship (MCS)

The Middle Class Scholarship (MCS) is awarded by the California Student Aid Commission to new and continuing undergraduate and credential students with family incomes and assets up to $191,000 attending a CSU or UC. The MCS helps to offset a portion of a student’s state tuition fee.

To be eligible for the MCS, a student must:

  • Be a California resident or eligible AB 540 student
  • File a FAFSA or California Dream Application by the March 2 deadline
  • Be enrolled at least half-time
  •  Meet Satisfactory Academic Progress standards

Any federal, state, or institutionally administered student financial aid grants or fee sponsorships/waivers received by an eligible student may impact the amount of the MCS received.  MCS eligibility is finalized after the end of the Add Period.

For more information on the Middle Class Scholarship Program and its benefits, please visit the California Student Aid Commission (CSAC) website. 

Cal Grant Teaching Credential Program Benefits (TCP)

Undergraduate Cal Grant A and B recipients who plan to enroll in a teaching credential program (TCP) after they complete their bachelor’s degree may be eligible to renew their Cal Grant award for an additional year (100%). The additional year of payment is provided to students who are seeking an initial teaching credential and cannot be used for other graduate level courses of study. Students must submit a Request for Cal Grant Teaching Credential Program Benefits Form (G-44) to the California Student Aid Commission to determine if they are eligible for an extension.

For more information on the Cal Grant Teaching Credential Program Benefits, please visit the California Student Aid Commission (CSAC) website. 

The Teacher Education Assistance for College and Higher Education (TEACH) Grant
The TEACH Grant is designed for students who intend to teach full time in a high-need field at a public or private elementary or secondary school that the U.S. Department of Education has designated as having a high concentration of students from low-income families. In exchange for the TEACH grant, recipients agree to teach for at least four years within eight years of finishing their teacher preparation program. Grant recipients who are unable to complete any of the service requirements of the TEACH Grant Program will have their grants converted to a Federal Unsubsidized Direct Loan.

Grant amounts are determined after the end of the Add Period each term.

CSU Graduate Business Grant
Available to students enrolled in the State Support Master’s in Business Administration or Master’s in Accountancy programs, the CSU Graduate Business Grant is funded from a percentage of Cal Poly Pomona Graduate Professional fee revenues. Funds are limited and awarded beginning with students who have the lowest EFC, until exhausted. To be eligible, students must be a California Resident, must meet all standard eligibility criteria for financial aid, must be enrolled in a minimum of 6 units of courses assessed the Graduate Professional Fee, must demonstrate an Expected Family Contribution (EFC) of no greater than 50% of the standard academic year Cost of Attendance for students residing off-campus, and not be receiving a fee waiver or 3rd Party Payment covering the Professional Fee. 

Grants amounts are fixed at $1,620 per semester (the amount of the Professional Fee for 6 units), and are determined after the end of the Add Period. 

Educational Doctorate Grant
Available to students enrolled in the Educational Doctorate Program, the CSU Educational Doctorate Grant is funded from a percentage of Doctoral student tuition fee revenues. To be considered for the grant, students enrolled in the Educational Doctorate program must have completed a Free Application for Federal Student Aid (FAFSA) and shall demonstrate financial need in accordance with federal methodology needs analysis.  Students shall demonstrate an Expected Family Contribution (EFC) of no greater than 50% of the standard academic year Cost of Attendance for Educational Doctorate Students residing off-campus. Funding is limited; Grants are determined after the end of the Add Period in the Spring term.  Typical grant amounts range between $500-$4,000.

Loans

All loans must be repaid after the student graduates, leaves school or drops below half-time enrollment. Students are encouraged to only borrow the amount needed to cover educational expenses and to understand their rights and responsibilities as a borrower.  All student loan borrowers must complete a Federal Direct Loan Master Promissory Note (MPN), Entrance Loan Counseling and Exit Loan Counseling.

The Federal Direct Subsidized Loan is a long term, fixed interest rate loan for undergraduate students and is need-based. Interest is deferred until 6 months after the student graduates or ceases to be enrolled.


The Federal Direct Unsubsidized Loan is a long term, fixed interest rate loan for eligible undergraduate and graduate students and is non-need based. Interest begins to accrue at the time of disbursement. Students are highly encouraged to make interest only payments while in school to avoid the accruing interest being added to the principal amount of the loan at time of repayment.
Repayment of both Federal Direct loans begins 6 months after the student graduates, leaves school or drops below half-time. Students must have completed their financial aid file and accepted their loan offer before a loan can be processed. Additionally, borrowers must complete the required Direct Loan Entrance Loan Counseling and a Master Promissory Note (MPN) before loan funds can be disbursed (released). 

In general, students may borrow the following maximum amounts annually:

Direct Loan Annual Loan Limits By Class Level

Direct Loan Annual Loan Limits

Class Level Dependent Independent (Max Subsidzed)
Freshmen $5,500 $9,500 ($3,500)
Sophomore $6,500 $10,500 ($4,500)
Junior/Senior $7,500 $12,500 ($5,500)
Credential $5,500 $12,500 ($5,500)
Graduate   $20,500 N/A

Lifetime Loan Limits By Degree Objective
Lifetime Loan Limits

Degree Objective Dependent Independent (Max Subsidized)
Undergraduate $31,00 $57,500 ($23,000)
Graduate N/A $138,500 ($65,500)

Federal Direct PLUS Loans (Parent Loans)
The Federal Direct Parent PLUS Loan is a long term, fixed interest rate loan for eligible parents of dependent undergraduate students. The annual loan limit is the student’s cost of attendance minus other financial aid assistance. The parent borrower must begin repayment of principal and interest 60 days following the date of full disbursement. If the parent is denied the PLUS loan because of adverse credit history, the dependent student may request consideration for additional unsubsidized loan eligibility.

Federal Direct Graduate PLUS Loans
The Federal Direct Graduate PLUS Loan is a long term, fixed interest rate loan for eligible graduate students who demonstrate credit worthiness. Repayment begins 6 months after the student graduates, leaves school, or drops below half-time enrollment.  Credential and Certificate Students are not eligible for a Graduate PLUS loan.

CA Dream Loan
The CA Dream Loan is a long term, fixed interest rate loan for Dream students attending a CSU or UC campus.  The loan is need-based. Interest is deferred until 6 months after the student graduates or ceases to be enrolled.  Loan amounts are limited to $4,000 per academic year - with a lifetime limit of $20,000.  

Scholarships

The Financial Aid & Scholarships Office administers Institutional, Departmental, and Community scholarships. Typically, scholarships are disbursed at the beginning of the Fall and Spring semesters. Scholarships are considered a resource and must be coordinated as part of the student’s overall financial aid package and therefore, may reduce other financial aid awards.

The Scholarship Program at Cal Poly Pomona
Cal Poly Pomona has over 300 scholarship opportunities to support our students’ educational goals. Funding for our scholarships has been provided by generous donors to Cal Poly Pomona who believe in higher education and our students’ ability to achieve academic success. 

Our application portal, Bronco Scholarship Portal (BSP) (https://csupomona.academicworks.com/) , allows students to apply for university scholarships via one application. At Cal Poly Pomona, scholarships are awarded to qualified students based upon a variety of criteria, including academic achievement, leadership, financial need, specific areas of study and/or special talents and abilities. Scholarship eligibility requirements and award amounts may vary from scholarship to scholarship.  
The application cycle is open from mid-October through mid-March each year for the following Fall and Spring.

The President’s Council Scholars Program
This program, established in 1983, recognizes the academic and extracurricular excellence of selected Cal Poly Pomona students. Funded by private contributions from members of the President’s Council, this award provides $1,500 in scholarships each year to over ten students. President’s Council Scholars are invited to participate in several special activities throughout the year. One student is selected from each of the University’s six academic colleges, the Collins College of Hospitality Management, and the College of Education and Integrative Studies.

To be eligible, students must have an overall grade point average of at least 3.5, be either a junior or senior at the beginning of the academic year of the award, and must attend Cal Poly Pomona throughout the year of the award. Financial need is not a criterion for this award.

Additional information about the President’s Scholars Program can be found on the President’s Scholars website.  Applications will be mailed to eligible students in February, for the following academic year.

The Honors Fellows Program
This program, established in 1995 as the Kellogg Scholars Program, recognizes and rewards the academic excellence and outstanding achievement of high school seniors graduating from California high schools.

Honors Fellows receive a four-year, renewable scholarship for fees and a reduction in room charges for each year they choose to live on campus.

Applicants must complete the application for admission to Cal Poly Pomona by November 30, have earned an unweighted high school grade point average of 3.75 or better, and plan to enroll as a first-time freshman at Cal Poly Pomona on a full-time basis beginning the fall of the academic year of the award. Final selection is based on a review of grade point average, strength of academic program, rank in class, leadership, community and work experience. Financial need is not a criterion for this award.

The university scholarship application is required for initial consideration as a candidate and application/transcripts must be submitted by January 31. Final award decisions will be made by April 1.

Information about the program may be obtained by contacting the Kellogg Honors College.

Other Scholarship Programs
Other various scholarship programs may be available from community organizations and private industry. Students should contact any service and religious organizations, and other professional affiliations they may be involved in for possible scholarship opportunities.

Visit the Scholarships section of our website for more information and links to the various opportunities.

Employment

Federal Work-Study (FWS)
Federal Work Study is a federally funded, need-based employment program that provides eligible students the opportunity to earn funds for their educational expenses through job opportunities. Many different types of job opportunities are available, ranging from library attendants to research assistants. A wide range of choices exists in the University as well as in nonprofit agencies in the metropolitan area, including community service opportunities. Recipients may work up to 20 hours per week.  Job opportunities may be found by checking with our Career Center.

Other Types of Employment & Internship Opportunities

  • Student Assistant (on campus) and Part-time (off campus) Employment
    • Student Assistant employment is available on campus and eligibility is not based on financial need. Part-time, off-campus employment is available to students as well. Positions are advertised on Handshake, Cal Poly Pomona’s online job search site.  For more information, visit the Career Center website.
  • The Career Development Center
    • The Career Center assists students with locating part-time employment, internship opportunities, on-campus federal work-study, and off-campus positions. If you are having problems finding a job you may want to seek assistance from the Career Center. They can help you develop a resume, prepare for interviews, explore careers and have many other important and valuable resources.

For more information, visit the Career Center website.

Fee Waivers and Exemptions

The California Education Code provides for the waiver of mandatory systemwide tuition fees as summarized below:

Section 66025.3(a) Dependent eligible to receive assistance under Article 2 of Chapter 4 of Division 4 of the Military and Veterans Code; child of any veteran of the United States military who has a service-connected disability, has been killed in service, or has died of a service-connected disability, and meets specified income provisions; dependent, or surviving spouse who has not remarried of any member of the California National Guard who, in the line of duty, and while in the active service of the state, was killed, died of a disability resulting from an event that occurred while in the active service of the state, or is permanently disabled as a result of an event that occurred while in the active service of the state; and any undergraduate student who is a recipient of a Medal of Honor, or undergraduate student who is a child of a recipient of a Medal of Honor who is no more than 27 years old, who meets the income restriction and California residency requirement. 

Section 66025.3(b) - Current or former foster youth who are 25 years of age or younger; has been in foster care for at least 12 consecutive months after reaching 10 years of age; meet any of the following:

  1.  Is under a current foster care placement order by the juvenile court
  2.  Was under a foster care placement order by the juvenile court upon reaching 18 years of age
  3.  Was adopted, or entered guardianship, from foster care;
  4. Completes and submits the Free Application for Federal Student Aid (FAFSA);
  5. Maintains a minimum grade point average and meets other conditions necessary to be in good standing at the university; and 
  6. Meets the financial need requirements established for Cal Grant A awards under Chapter 1.7 (commencing with Section 69430) of Part 42.

The waiver of mandatory systemwide tuition and fees under this section applies only to a person who is determined to be a resident of California pursuant to Chapter 1 (commencing with Section 68000) of Part 41 of the California Education Code.

Section 66602 - A qualifying student from the California State University (CSU) who is appointed by the Governor to serve as Trustee of the California State University (CSU) for the duration of the student member’s term of office.

Section 68120 - Surviving spouse or child of a deceased California resident who was employed by a public agency, or was a contractor or an employee of a contractor, performing services for a public agency, or was a firefighter employed by the federal goverment whose duty assignment involved the performance of frefighting sercices in this state. The deceased person’s principal duties consisted of active law enforcement services or active fire suppression and and was killed in the performance of active law enforcement or active fire suppression and prevention dutie (referred to as Alan Pattee Scholarships).  Additionally, a person who qualifies for the waiver under this section as a surviving child of a contractor or of an employee of a contractor, who performed services for a public agency, must be enrolled as an undergraduate student at the California State University and meet the applicable income restriction requirement with supporting documentation (i.e. his/her income, including the value of parent support, does not exceed the maximum household income and asset level for an applicant for a Cal Grant B award).

Section 68120.3 - Surviving spouse (until January 1, 2033) or surviving child (until attaining the age of 30) of a deceased California resident who was a licensed physician or licensed nurse employed by or under contract with a health facility regulated and licensed by the State Department of Public Health to provide medical services, or a first responder employed to provide emergency services as described in Section 8562 of the Government Code. The deceased person’s principal duties consisted of providing medical services or emergency services during the COVID-19 pandemic state of emergency (started March 4, 2020, until the Governor lifts the state of emergency), and the deceased person died of COVID-19 during the COVID-19 pandemic state of emergency. The person who qualifies for this waiver must enroll as an undergraduate student at a CSU, was a resident of California during the COVID-19 pandemic state of emergency, and the annual income (including the value of parent’s support) does not exceed the maximum household income and asset level for an applicant for a Cal Grant A award, as set forth in Section 69432.7.

Section 68121 - A qualifying undergaduate student (until attaining the age of 30) who is the surviving dependent of any individual killed in the September 11, 2001, terrorist attacks on the World Trade Center in New York City, the Pentagon building in Washington, D.C., or the crash of United Airlines Flight 93 in southwestern Pennsylvania, if the student meets the financial need requirements set forth in Government Code Section 69432.7 for the Cal Grant A Program and either the surviving dependent or the individual killed in the attacks was a resident of California on September 11, 2001.

Section 69000 - A California resident who has been exonerated, as that term is defined in Section 3007.05 of the Penal Code; completes and submits the FAFSA; and meets the financial need requirements established for Cal Grant A awards. The student’s mandatory systemwide tuition and fees waived pursuant to this subdivision shall not have in excess of the equivalent of six years of full-time attendance in an undergraduate program.

Students who may qualify for the above benefits should contact the Admissions/Registrar’s Office for furtherinformation and/or an eligibility determination.

The California Education Code provides for the following nonresident tuition exemptions as summarized below:

Section 68075 - A student who is a member of the Armed Forces of the United States stationed in this state, except a member of the Armed Forces assigned for educational purposes to a state-supported institution of higher education, is entitled to resident classification only for the purpose of determining the amount of tuition and fees. If that member of the Armed Forces of the United States who is in attendance at an institution is thereafter transferred on military orders to a place outside this state where the member continues to serve in the Armed Forces of the United States, the member shall not lose the member’s resident classification so long as the member remains continuously enrolled at that institution.

Section 68075.7 - A nonresident student is exempt from paying nonresident tuition or any other fee that is exclusively applicable to nonresident students if the student

  1. Resides in California
  2. Meets the definition of “covered individual” as defined in Section 3679(c)(2) of Title 38 of the United States Code, or
  3. Is eligible for education benefits under the federal Montgomery GI Bill-Active Duty program (Chapter 30 (commencing with Section 3001) of Title 38 of the United States Code), the Veterans Readiness and Employment program (Chapter 31 (commencing with Section 3100) of Title 38 of the United States Code), the Post-9/11 GI Bill program (Chapter 33 (commencing with Section 3301) of Title 38 of the United States Code), or the Survivors’ and Dependents’ Educational Assistance program (Chapter 35 (commencing with Section 3500) of Title 38 of the United States Code), as each read on January 5, 2022.

Section 68122 - A student who is a victim of trafficking, domestic violence, and other serious crimes who has been granted a status under Section 1101(a)(15)(T)(i) or (ii), or Section 1101(a)(15)(U)(i) or (ii), of Title 8 of the United States Code shall be exempt from paying nonresident tuition to the same extent as individuals who are admitted to the United States as refugees under Section 1157 of Title 8 of the United States Code.

Section 68130.5 - A nonresident student, other than a person excluded from the term “immigrant” for purposes of the federal Immigration and Nationality Act (8 U.S.C. Sec. 1101), pursuant to paragraph (15) of subsection (a) of Section 1101 of Title 8 of the United States Code, shall be exempt from paying nonresident tuition if the student meets the requirements of (1) through (4), below.

  1. Satisfaction of the requirements of either subparagraph (A) or subparagraph (B).
    1. A total attendance of, or attainment of credits earned while in California equivalent to, three or more years of full-time attendance or attainment of credits at any of the following:
      1. California high schools;
      2. California high schools established by the State Board of Education;
      3. California adult schools established by a county office of education, a unified school district or high school district, or the Department of Corrections and Rehabilitation (subject to the class hours’ requirement);
      4. Campuses of the California Community Colleges (subject to the credit requirements); or
      5. A combination of those schools set forth in clauses (i) to (iv), inclusive.
    2. Three or more years of full-time high school coursework in California, and a total of three or more years of attendance in California elementary schools, California secondary schools, or a combination of both.
  2. Satisfaction of any of the following:
    1. Graduation from a California high school or attainment of the equivalent thereof;
    2. Attainment of an associate degree from a campus of the California Community Colleges; or
    3. Fulfillment of the minimum transfer requirements established for the California State University for students transferring from a campus of the California Community College.
  3. Registration as an entering student at, or current enrollment at, an accredited institution of higher education in California not earlier than the fall semester or quarter of the 2001-02 academic year.
  4. In the case of a person without lawful immigration status, the filing of an affidavit with the institution of higher education stating that the student has filed an application to legalize the student’s immigration status or will file an application as soon as the student is eligible to do so.

Federal and State Regulations

The information contained in this publication accurately reflects regulations and policies at the time of printing. Be aware that Federal and State regulations governing financial aid processing and eligibility are subject to change at any time.  Please visit our website at https://www.cpp.edu/financial-aid for the most up-to-date information.