Academic Policies

Requirements for Bachelor’s Degree

General Requirements

A candidate for the bachelor’s degree shall have:

1. completed the courses in one of the listed baccalaureate curricula with a minimum “C” overall grade point average (GPA of 2.0) in the major (required and designated subplan) courses, in all college-level courses taken at Cal Poly Pomona (CPP), and in all completed college-level course work;
2. completed the required general education courses;
3. completed the required courses in American history and government, including state and local government. This requirement is met by completing GE Sub-area D1 or HST 3340 , and D2 or PLS 4205 ;
4. spent not less than two terms in residence, one term immediately preceding graduation;
5. earned not fewer than 30 semester units in residence applicable to the bachelor’s degree; of which 24 units must be in upper division courses, and 9 units in general education courses;
6. earned a total number of grade points at least equal to twice the number of units attempted (achieve a “C” grade point  average e.g. GPA of 2.0) in all courses taken at Cal Poly Pomona and overall coursework;
7. a) completed all coursework requirements for the Bachelor of Arts degree, with at least 24 units required for the major and with at least 12 of these units being in 3000 or 4000 level courses; or
   b) completed all coursework requirements for the Bachelor of Science degree, with at least 36 units required for the major and with at least 18 of these units being in 3000 or 4000 level courses; or
   c) completed all coursework requirements for the Bachelor of Architecture degree, with at least 45 units required for the major and with at least 27 of these units being in 3000 or 4000 level courses; or
   d) completed all coursework requirements for the Bachelor of Fine Arts degree, with at least 12 of these units being in 3000 or 4000 level courses; or
   e) completed all coursework requirements for the Bachelor of Music degree, with at least 12 of these units being in 3000 or 4000 level courses;
8. met the Graduation Writing Test requirement*;
9. filed an application for graduation online through BroncoDirect prior to the deadline listed in the academic calendar.
   
   *On March 12, 2020, the CSU Chancellor’s Office temporarily suspended the Graduation Writing Test requirement due to COVID-19. On February 23, 2021, the CSU Chancellor’s Office extended the suspension through the Spring 2023 academic term. Students entering Cal Poly Pomona before Fall 2023 are not required to take the Graduation Writing Test.

Graduation Requirement in Writing Proficiency*

All students must demonstrate competency in writing skills as a requirement for graduation. Information on currently available ways to meet this graduation requirement may be obtained from The Office of Academic Programs.

Undergraduates

Prior to Spring 2020, all undergraduates subject to degree requirements listed in the 1977-78 and later general catalogs must demonstrate competency in writing skills as a requirement for graduation. Based on action taken by the Cal Poly Pomona Academic Senate in 1978, writing competence at Cal Poly Pomona is assessed primarily by means of a written test. All persons who receive undergraduate, or external degrees from Cal Poly Pomona must pass the Graduation Writing Test (GWT). The test is available to undergraduates at the completion of 60 units.

The test must be taken by the term following the completion of 75 units for undergraduates.  If the GWT is not taken by this time, a hold will be placed on a student’s records. While the student’s records are on hold, registration will not be allowed nor will transcripts of credits be released.

Under certain conditions, a student can fulfill the Graduation Writing Assessment Requirements by successfully completing a course: CPU 4010 , offered through the Learning Resource Center. A student may also, under special circumstances request to have the GWT requirements waived.  Information about the appeals process is located on the Office of Student Success website. An undergraduate who had the GWT requirement waived will not need to take it and pass it if they return to Cal Poly Pomona as a graduate student; however, that may not be the case at other CSU campuses.

*On March 12, 2020, the CSU Chancellor’s Office temporarily suspended the Graduation Writing Test requirement due to COVID-19. On February 23, 2021, the CSU Chancellor’s Office extended the suspension through the Spring 2022 academic term. Students graduating in Fall 2021 or Spring 2022 will not be required to complete the test: https://www.cpp.edu/admissions/testing-services/gwt.shtml

Graduates

Post-baccalaureate students who have met ONE of the following requirements are exempt from the GWT:

1. Received a degree from an accredited college or university in the United States; OR
2. Received a degree from an accredited non-US where instruction is conducted in English; OR
3. Received a score of 4 or higher on the analytical writing portion of the Graduate Record Exam (GRE) or the Graduate Management Admissions Test (GMAT).

Post-baccalaureate students who are not exempt from the requirement, may complete the requirement in one of the following ways:

1. Complete the course ENG 3151 Writing for the Professions  with a B- or better; OR
2. Complete and pass the Graduate Writing Test (GWT)

Minors

Minors are a formal collection of courses in a discipline or field other than a student’s major (or option, in the case of the College of Business Administration). A minor shall have a minimum of 18 units and a maximum of 36 units, at least 9 units must be upper division. Some minors may be greater than 36 units if prerequisites are included. Minor may be declared at any time in a student’s career; however, it is recommended that students declare their minor as soon as they decide, but before their senior year to avoid delays in graduation. Minors are tracked in a student’s Degree Progress Report in BroncoDirect (PeopleSoft) and appear on diplomas and transcripts. Students may declare a minor in the same department as their major or option if the college or department determines that that two sets of courses are clearly distinct.

Emphases

Emphases are a collection of courses advisory in nature. Emphases are not formally declared, are not tracked in a student’s Degree Progress Report in BroncoDirect (PeopleSoft) and do not appear on transcripts or diplomas.

Minimum Grade Point Average

In order to maintain good academic standing and to graduate, a student must have an overall Grade Point Average GPA of 2.0 in all university coursework, in Cal Poly Pomona coursework, and in major coursework (e.g., required and designated subplan courses). If an undergraduate student, at the time of the graduation check, has less than a 2.0 GPA, the student may attempt to raise the GPA to a minimum of 2.0 by the following courses of action:

1. Attainment of sufficient grades in all remaining courses in the student’s program;
2. Attainment of sufficient grades in all remaining courses in the student’s program plus the use of the Repeated Course Policy. (Refer to “Repetition of Courses” section in this catalog.)
3. Use of the Academic Renewal Policy, which allows the removal of up to three quarters or two term of previous academic work from baccalaureate degree consideration. (Refer to the “Academic Renewal” section in this catalog.)

Minimum Grades in General Education

Determination of Graduation Requirements (Election of Regulations)

In determining graduation requirements, students have three basic options open to them. They may decide to meet the degree requirements listed in the Cal Poly Pomona university catalog for any of these three situations:

1. The requirements in effect at the time they first entered the university.
2. The requirements listed in the university catalog at the time of their graduation.
3. The requirements in effect at the time they began study at a CSU campus or a California community college (if the student had continuous enrollment).

At Cal Poly Pomona, all colleges/schools evaluate incoming students on the current curriculum for their major requirements. Questions on this matter should be directed to the student’s advisor or department chair.

Whenever a student changes major, while this action is not considered a break in enrollment status, they may elect to use either the major department degree graduation requirements published in the Cal Poly Pomona university catalog at the time the major was changed or the requirements in the catalog at the time of graduation.

California community college students transferring to Cal Poly Pomona without a break in enrollment status will be evaluated on the graduation requirements listed in the Cal Poly Pomona university catalog at the time of entrance to Cal Poly Pomona. Students may elect via petition to fulfill graduation requirements at the time they began attending a California community college or in effect at the time of graduation. After entry to Cal Poly Pomona, any change of status or major will cause them to come under the major degree catalog provisions valid at the time of the change.

Students who are not in attendance for more than one term in any given calendar year are considered to have broken enrollment status and will be discontinued from the University. This will affect both major and other degree requirements and may require additional course work for degree completion and/or require the student to apply for readmission.

If a student wishes to complete requirements at another institution, that course work must be completed within one (1) semester of last enrollment at Cal Poly Pomona in order to maintain continuous enrollment status.

For purposes of this section “attendance” means attendance in at least one semester each calendar year (January 1 through December 31). Absence due to an approved educational leave or for attendance at another accredited institution of higher learning shall not be considered an interruption in attendance if the absence does not exceed two calendar years.

Cal Poly Pomona may prescribe that particular academic requirement(s) be met within as few as seven (7) years of the date of award of the degree.

Once the degree is awarded, the student’s record is permanent, and no further changes will be made. For additional information on compliance see the Registrar’s Office, Building 121.

Participation in Commencement Ceremonies

Undergraduate students can participate in commencement if they complete their degree within the same academic year. Students who apply for graduation in the fall, spring, and summer terms by the designated deadlines will be included in the ceremonies.

Academic Renewal

Under unusual circumstances, an undergraduate student may be permitted to disregard up to two semesters or three quarters of previous undergraduate coursework taken at any institution from all considerations associated with the requirements for a baccalaureate degree. Academic renewal is not available to graduate students.

This policy is not intended to permit the improvement of an undergraduate’s grade point average beyond what is required for graduation. Formal requests for Academic Renewal are made during the term in which the applicant plans to graduate.

The following conditions must prevail:

1. Five years have elapsed since the most recent course work to be disregarded was completed and the student’s GPA is too low to qualify for graduation.
2. Since the completion of the course work to be disregarded, the applicant has completed, at this university, 15 semester (22 quarter) units with at least a 3.0 GPA, 30 semester (45 quarter) units with at least a 2.5 GPA, or 45 semester (67 quarter) units with at least a 2.0 GPA. Course work completed at any other institution shall not be used to satisfy this requirement.

The student may formally request for the removal of course work from degree consideration in a letter to the Committee on Academic Renewal through the Office of Student Success. The letter shall specify which semester(s) or quarter(s) of previous course work are to be removed from consideration with supporting statements providing evidence that:

1. The course work under consideration is substandard and not representative of the student’s present scholastic ability and level of performance.
2. The level of performance represented by the course work under consideration was due to described extenuating circumstances.
3. All degree requirements except the earning of at least a “C” (2.0) grade point average have been met or will be met by the end of the term.

If the committee acts favorably upon the request, the student’s academic record will be annotated to show NO course work taken during the disregarded term(s), even if satisfactory, has been applied towards the meeting of degree requirements. All course work, whether or not discarded, will remain on the student’s permanent academic record.

If another institution has acted to remove coursework from consideration, such action shall be honored in terms of that institution’s policy.  Elimination of any coursework from degree consideration by another institution shall reduce by one term the two semester/three quarter maximum on the application of academic renewal to a student’s record.

Scholastic Requirements

Each student is expected to meet the academic standards required by the state, the university and by the instructor of a course. While class attendance is not recorded officially by the University, students are expected to attend all class meetings. Instructors’ standards, particularly as they impact grades, must be explained in the syllabus made available in each class near the beginning of the term. It is the students’ responsibility to make themselves aware of each faculty member’s guidelines by carefully reading the syllabus.

It is the student’s responsibility to notify the instructor in advance of any planned absence and to request arrangements to make up academic course work that is missed for any reason. The instructor is the judge of the validity of the reasons for absence and of what arrangements, if any, are to be provided for the student to make up class work. Instructors may require students to provide documentation for excused absences. It must be recognized that not all learning activities and exercises related to a class can be replicated.

It is possible for a student to have three final examinations scheduled for the same day. If that happens, the student has the liberty of asking the instructor of the middle exam to pick a mutually convenient time for the exam.

Students may not enroll in courses which have prerequisites without having successfully completed such prerequisites with the appropriate passing grade as designated by the offering department.

Assignment of grades and change of grades are the prerogative of the instructor of record. Students may appeal grades that they consider to be unfair. See section on “Grade Appeals Policy” for more details.

Retention of Student Work

1.1 Student work refers to examinations and other materials, including materials in electronic form, which contribute to the student’s final grade in a course and/or to the fulfillment of the requirements for a degree, program, or certification offered by the University. Duplicative copies in any format (such as digital or photographic copies) that preserve the content of the original work upon which grade evaluation is based are acceptable.

1.2 Students have the right to examine their course work even if the instructor chooses to retain it rather than return it. It is the student’s responsibility to review their work within one academic term after a grade is assigned for the related course(s). If a student does not review their work within this time, the faculty has no further obligation to produce said work for student review. After one academic term, faculty members have the right to determine the method of disposal of the work. This disposal shall be in accordance with the University records retention and disposal policies. For the purposes of this policy summer is not considered an academic term. If the instructor is on leave, on sabbatical, or is not currently on the faculty including those participating in the Faculty Early Retirement Program, the academic term in question is the term in which the faculty member returns.

1.3 Student work pertaining to a grade appeal or other official review that is not completed must be retained until the appeal process is completed; provided the appeal process or other official review commenced within the academic term as defined in the subsection 1.2 of this policy.

Academic Standing

Academic Standing - Undergraduate Students

1.0 Purpose

2.0 Good Standing

An undergraduate student is considered to be in good standing when a cumulative grade point average of 2.0 (C) for all university level work attempted and for all such work attempted at Cal Poly Pomona is earned.

3.0 Early Warning

All undergraduate students with a Cal Poly GPA or Major Core GPA of less than 2.2 will have an early warning/at-risk advising hold placed systematically on their record. These students will not be able to register until they have cleared this hold by completing the required advising intervention.

4.0 Academic Probation

An undergraduate student shall be placed on academic probation if at any time the cumulative grade point average in all college work attempted or cumulative grade point average for work attempted at Cal Poly Pomona falls below 2.0. The student shall be advised of probation status promptly. The first time an undergraduate student’s cumulative grade point average in either work attempted at Cal Poly Pomona or for all college level work attempted falls below 2.0 they shall be placed on academic probation, even in circumstances where their GPA falls below the Probation with Contract thresholds as described under section 4.0 of this policy. An undergraduate student shall be removed from academic probation when the cumulative grade point average in all college work attempted, and the Cal Poly Pomona cumulative grade point average is

2.0 or higher. After the first occurrence of the GPA falling below 2.0, students may be placed into Probation with Contract standing as detailed in section 54.0 of this policy without first being placed on probation.

Students on academic probation are required to complete an advising intervention and meet with an academic advisor prior to enrolling in future terms.

5.0 Probation with Contract and Disqualification

After attempting 12 semester units at Cal Poly Pomona, an undergraduate student is considered to have Probation with Contract standing if at any time:

1. As a freshman (less than 30 semester units of college work completed) the student’s cumulative grade point average falls below 1.50 in all units attempted at Cal Poly Pomona, or in all college level course work attempted overall.
2. As a sophomore (30 through 59 semester units of college work completed) the student’s cumulative grade point average falls below 1.70 for all units attempted at Cal Poly Pomona, or in all college level course work attempted overall.
3. As a junior (60 through 89 semester units of college work completed) the student’s cumulative grade point average falls below 1.85 for all units attempted at Cal Poly Pomona, or in all college level course work attempted overall.
4. As a senior (90 or more semester units of college work completed) the student’s cumulative grade point average falls below 1.95 for all units attempted at Cal Poly Pomona, or in all college level course work attempted overall.

An undergraduate student who is assigned Probation with Contract standing will be permitted to attend for at least one term. These students shall be notified of their Probation with Contract Standing before the beginning of the term following the assignment of that academic standing.

Students who have Probation with Contract standing at the beginning of a summer enrollment break shall be notified at least one month before the start of the fall term. The notification shall advise the student that the Probation with Contract standing is effective immediately. The notification shall include any conditions which, if met, will result in permission to continue in enrollment. Failure to notify students does not create the right of a student to continue enrollment.

Students who have Probation with Contract standing have the right to be considered for continued enrollment each term. To do so, the student must complete the required advising interventions, meet with their advisor or retention and graduation specialist AND maintain a term GPA of a

2.0 or better each subsequent term until they are out of Probation with Contract. Students who have Probation with Contract standing may take no more than 13 units in the Fall and Spring terms (no more than 3 semester units in Winter terms, and 6 semester units in summer terms) until their overall and Cal Poly Pomona grade point average is 2.0 or better. If students meet these criteria, they will be permitted to continue enrollment. If students do not meet these criteria, they will be academically disqualified.

Students can fall into disqualification in two ways:

1. If students do not meet the term GPA of 2.0 or higher at the end of any term following their first Probation with Contract status, while they remain in Probation with Contract status.
2. If, after a first Probation with Contract status, students successfully raise their CPP and Overall GPA above the Probation with Contract threshold, but then their GPA falls below the threshold in a subsequent term, they will be automatically disqualified from CPP. All academically disqualified students shall be notified of their disqualification.

Students who are placed on academic disqualification and discontinued from the program will not be eligible for Veteran Military Education Benefits until they apply to return to the university and are in an acceptable academic standing.

Students who do not attend two terms consecutively in one calendar year are considered to have broken continuous enrollment status. Students have the right to appeal their eligibility to enroll after Disqualification by contacting the Office of Student Success. Only in extraordinary circumstances will appeals be considered. A successful appeal request is considered a reinstatement. However, no reinstatement petition or advising contract is required. Students may not appeal a second disqualification.

Upon initial disqualification, students may request consideration for reinstatement only after presentation to the university of satisfactory evidence that they have improved their chances of scholastic success. After reinstatement, students must maintain a grade point average of 2.0 or better each subsequent term and may take no more than 13 units until the overall and Cal Poly Pomona grade point average is 2.0 or better.

6.0 Administrative-Academic Probation

An undergraduate student may be placed on administrative-academic probation for any of the following reasons:

1. Withdrawal from more than two-thirds of a program of study in two successive terms or in any three terms. A student whose withdrawal is directly associated with a chronic or recurring medical condition or its treatment is not to be subject to Administrative-Academic probation for such withdrawal.
2. Repeated failure to progress toward the stated degree objective or other program objective, including that resulting from assignment of 15 semester units of No Credit, when such failure appears to be due to circumstances within the control of the student. This may also include students who have note declared a major, and students who are no longer taking courses in their declared major.
3. Failure to comply, after due notice, with an academic requirement or regulation, as defined by campus policy, which is routine for all students or a defined group of students (example: failure to complete a required CSU or campus examination, failure to complete a required practicum, failure to comply with professional standards appropriate to the field of study, failure to complete a specified number of units as a condition for receiving student financial aid or making satisfactory progress in the academic program).

When such action is taken, the student shall be notified in writing and shall be provided with the conditions for removal from probation and the circumstances that would lead to disqualification, should probation not be removed.

7.0 Administrative-Academic Disqualification

A student who has been placed on administrative-academic probation may be disqualified from further attendance if:

1. The conditions for removal of administrative-academic probation are not met with in the period specified.
2. The student becomes subject to academic probation while on administrative-academic probation.
3. The student becomes subject to administrative-academic probation for the same or similar reason for which they have been placed on administrative-academic probation previously, although not currently in such status.

When a student has been placed on administrative-academic disqualification they shall receive written notification including an explanation of the basis for the action.

In addition, the Office of Student Success may disqualify a student who at any time during enrollment has demonstrated behavior so contrary to the standards of the profession for which the student is preparing as to render them unfit for the profession. In such cases, disqualification will occur immediately upon notice to the student, which shall include an explanation of the basis for the action, and the campus may require the student to discontinue enrollment as of the date of the notification.

Academic Standing - Postbaccalaureate/Graduate Students

1.0 Purpose

The purpose of this policy is to establish the criteria for assignment of probationary and disqualification academic standings to postbaccalaureate students. The minimum requirements for academic probation and disqualification are established under Executive Order No. 1038, Sections 41300 and 41300.1 of Title 5 of the California Code of Regulations, and Chapter III, Sections 1 and 2 of the Standing Orders of the Board of Trustees of the California State University. Probation and disqualification criteria of post-baccalaureate and graduate students may not be less than those established for undergraduate students.

2.0 Academic Probation

A postbaccalaureate student shall be removed from academic probation when the cumulative grade point average in all postbaccalaureate course work attempted overall, and the Cal Poly Pomona cumulative grade point average is 3.0 or higher. The student shall be provided with any additional conditions for removal from probation and the circumstances that would lead to disqualification, should probation not be removed.

After the first occurrence of the GPA falling below 3.0, postbaccalaureate students may be placed on Probation with Contract without first being put on probation.

3.0 Probation with Contract and Academic Disqualification

A postbaccalaureate student will be assigned Probation with Contract status if:

1. After the completion of 8 semester units of postbaccalaureate work, the student’s cumulative grade point average falls below 2.3 for all postbaccalaureate work attempted at Cal Poly Pomona or for all postbaccalaureate work attempted overall.
2. After the completion of 16 semester units of postbaccalaureate work, the student’s cumulative grade point average falls below 2.7 for all postbaccalaureate work attempted at Cal Poly Pomona or for postbaccalaureate work attempted overall.
3. After the completion of 24 semester units of postbaccalaureate work, the student’s cumulative grade point average falls below 2.9 for all postbaccalaureate work attempted at Cal Poly Pomona or for all postbaccalaureate work attempted overall.

A postbaccalaureate student who has Probation with Contract status will be permitted to attend at least one semester. These students shall be notified of their Probation with Contract standing before the beginning of the semester following the assignment of that academic standing.

Students who have Probation with Contract standing at the beginning of a summer enrollment break shall be notified at least one month before the start of the fall term. The notification shall advise the student that the Probation with Contract is to be effective immediately. The notification shall include any conditions which, if met, will result in permission to continue in enrollment. Failure to notify students does not create the right of a student to continue enrollment.

Students who have Probation with Contract standing have the right to be considered for continued enrollment each term. To do so, the student must meet with their graduate coordinator AND maintain a term GPA of a 3.0 or better each subsequent term. Students on Probation with Contract may take no more than 13 units per term until their overall and Cal Poly Pomona grade point average is 3.0 or better. If students meet these criteria, they will be permitted to continue enrollment. If students do not meet these criteria, they will be academically disqualified.

Students can fall into Disqualification in two ways:

1. If students do not meet the term GPA of 3.0 or higher at the end of any term following their first Probation with Contract status, while they remain in Probation with Contract status.
2. If, after a first Probation with Contract status, students successfully raise their CPP and Overall GPA above the Probation with Contract threshold, but then their GPA falls below the threshold in a subsequent term.

All academically disqualified postbaccalaureate students shall be notified of their disqualification before the beginning of the term following the assignment of that academic standing. Students disqualified at the beginning of a summer enrollment break shall be notified at least one month before the start of the fall term. The disqualification notification shall advise the student that the disqualification is to be effective immediately*. Failure to notify students does not create the right of a student to continue enrollment. Students will not be allowed to attend the term following academic disqualification.

Students who do not attend two terms consecutively in one calendar year are considered to have broken continuous enrollment status. Students have the right to appeal their eligibility to enroll by after Disqualification by contacting the Office of Student Success. Only in extraordinary circumstances, will appeals be considered. A successful appeal request is considered a reinstatement. However, no reinstatement petition or advising contract is required. Students may not appeal a second disqualification. Students who are disqualified at the end of the spring semester shall have until the end of the following fall term to appeal. Upon initial disqualification, students may request consideration for reinstatement only after presentation to the university of satisfactory evidence that they have improved their chances of scholastic success. After reinstatement, students must maintain a grade point average of 3.0 or better each subsequent term and may take no more than 13 units until the overall and Cal Poly Pomona grade point average is 3.0 or better. All Academically Disqualified postbaccalaureate students shall be notified of their disqualification before the beginning of the term following the assignment of that academic standing. Students disqualified at the beginning of a summer enrollment break shall be notified at least one month before the start of the fall term. The disqualification notification shall advise the student that the disqualification is effective immediately. The disqualification notification shall include any conditions which, if met, will result in permission to continue in enrollment. Failure to notify students does not create the right of a student to continue enrollment.

Postbaccalaureate and graduate students will normally be ineligible for reinstatement or readmission after a disqualification. However, in exceptional circumstances, a student may be allowed to petition for reinstatement or readmission after a disqualification.

4.0 Administrative-Academic Probation

1. Withdrawal from more than two-thirds of a program of study in two successive term or in any three terms. A student whose withdrawal is directly associated with a chronic or recurring medical condition or its treatment is not to be subject to Administrative-Academic probation for such withdrawal.
2. Repeated failure to progress toward the stated degree objective or other program objective, including that resulting from assignment of 15 semester units of No Credit, when such failure appears to be due to circumstances within the control of the student.
3. Failure to comply, after due notice, with an academic requirement or regulation, as defined by campus policy, which is routine for all students or a defined group of students (example: failure to complete a required CSU or campus examination, failure to complete a required practicum, failure to comply with professional standards appropriate to the field of study, failure to complete a specified number of units as a condition for receiving student financial aid or making satisfactory progress in the academic program).

When such action is taken, the student shall be notified in writing and shall be provided with the conditions for removal from probation and the circumstances that would lead to disqualification, should probation not be removed.

5.0 Administrative-Academic Disqualification

A student who has been placed on administrative-academic probation may be disqualified from further attendance if:

1. The conditions for removal of administrative-academic probation are not met with in the period specified.
2. The student becomes subject to academic probation while on administrative-academic probation.
3. The student becomes subject to administrative-academic probation for the same or similar reason for which they have been placed on administrative-academic probation previously, although not currently in such status.

When a student has been placed on administrative-academic disqualification they shall receive written notification including an explanation of the basis for the action.

In addition, the Office of Academic Programs may disqualify a student who at any time during enrollment has demonstrated behavior so contrary to the standards of the profession for which the student is preparing as to render him/her unfit for the profession. In such cases, disqualification will occur immediately upon notice to the student, which shall include an explanation of the basis for the action, and the campus may require the student to discontinue enrollment as of the specified date.

Academic Satisfactory Progress

Full-time undergraduate students are considered to be maintaining academic satisfactory progress toward their degree requirements when the student has completed a minimum of 24 semester units per academic year of which a minimum of 16 semester units directly apply to satisfying requirements of their major curriculum according to their Degree Progress Report (or until such time as all major requirements are satisfied). Good standing is defined as 2.0 or above GPA.

Half-time undergraduate students are considered to be maintaining academic satisfactory progress toward their degree requirements when they have completed a minimum of 18 semester units per academic year of which a minimum of 12 semester units directly apply to satisfying requirements of their major curriculum according to their Degree Progress Report (or until such time as all major requirements are satisfied).

Super Senior Policy

Super Seniors are students who have accumulated more than 100% of the units required for one or more of their academic majors. Excess Unit Seniors are students who have accumulated more than 125% of the units required for one or more of their academic majors (and have earned at least 90 semester units at Cal Poly Pomona). Excess Unit Seniors receive a registration hold each term until the student graduates. The first term the student receives such a hold, they are expected to meet with a designated advisor in their department to complete a graduation plan. Each subsequent term Excess Unit Seniors are expected to meet with their advisor to discuss their progress.

If an Excess Unit Senior fails to follow the graduation plan and does not have a reasonable explanation for doing so, the student may be placed on academic/administrative probation by the Associate Dean of the College. If the student continues to deviate from the Plan without cause, the student may be forwarded to Office of Student Success for possible academic/administrative disqualification.

Change of Major

Undergraduate students declaring a major for the first time or students changing from one degree program to another must submit a Petition to Change Major Curriculum to the Registrar’s Office. This form is available on the Registrar’s Office webpage under “Forms”

Link to https://www.cpp.edu/studentsuccess/guides/change-of-major.shtml

Undeclared Students

Undergraduate students who have entered the university with an undeclared major should work with their undeclared advisor to ensure that they meet the requirements for the intended major and submit a declaration of major form by the deadlines. Students may not change from a major to undeclared major status. Students should view the Change of Major Guide and the Change of Major requirements tool to determine the steps required to declare into a particular major.

Military-affiliated Students

Students receiving military benefits should consult with the certifying official and obtain approval by the Veterans Administration before a change of major can be made.

International Students

International students are required to notify the International Student Advisor after changing majors so that the student’s immigration documents can be updated.

Non-impacted Majors

Non-impacted Majors: Lower-division students requesting a change of major must be in good academic standing (i.e., 2.0 grade point average for all college-level course work attempted, all Cal Poly Pomona course work attempted, and all course work attempted in the major).

Additional requirements for change of major may be established for upper-division students. In addition to good academic status, upper-division students may be required to meet a minimum number of units or complete specific courses with grades of C or better to qualify for a change of major. Specific requirements are available at https://www.cpp.edu/~studentsuccess/guides/change-of-major.shtml.

Change of major petitions for non-impacted majors may be submitted at any time during the term. However, change of major petitions must be submitted no later than the end of the fourth week of the term to be effective in the following term.

Impacted Majors

Lower-division and upper-division students requesting a change of major to an impacted program must meet the supplemental requirements required for that major. Acceptance into the new program will be on the same basis as for new applicants. This policy is subject to further change and students are advised to check with the Registrar’s Office for up-to-date information. Students are advised to check with the department office of the major in which they are interested in declaring.

Students requesting a change of major into an impacted program must file the required change of major petition no later than the last day of the initial application period for the term of the desired change (i.e., November 30 for fall; August 31 for spring).

Closures or Limits of Changes of Major: Departments may close or limit changes of major for a specific term to ensure that the number of students in that major can be accommodated.

Declaration of Minors and Additional Majors

Transfer Credit

A student who has attended a regionally accredited two-year or four-year institution and has submitted official transcripts will be given credit for those courses at the post-secondary level that were successfully completed. Students will be given specific course credit where approved articulation agreements exist and will fulfill curriculum requirements where applicable; all other courses will be given general elective credit.

A maximum of 70 semester units of community college course credit may be applied toward the bachelor’s degree. No more than 6 semester units of education coursework taken at a community college may count towards a bachelor’s degree or the professional preparation requirements of a teacher education basic credential program. No upper division credit may be allowed for courses taken at a community college.

A maximum of 24 semester units of extended university course credit may be applied toward the bachelor’s degree. This limit applies to the overall unit requirement for the degree. A student may still receive specific course credit where appropriate, but the University will only count up to 24 semester units of Extended Education coursework towards the minimum units required for the degree.

No limit is placed upon the number of transferable credits from a four year college or university, except that no student will be granted a bachelor’s degree in any curriculum without having met the general unit, grade, and residence requirements.

No credit will be given for course work taken at a (non-regionally accredited) institution until the student has successfully earned 20 semester units at Cal Poly Pomona. At that time, and upon recommendation of the student’s major department via approval of a petition, transfer credits may be granted for the specific course work.

Once a student has begun course work at Cal Poly Pomona, advisor approval is required prior to taking courses at another institution for credits toward major requirements at this university. (See also Intrasystem and Intersystem Enrollment Programs section and eligibility for intercollegiate athletics section.)

Course Numbering System

Courses are grouped into number series indicating the level academic career at which the students are presented.

Credit Hour

On July 1, 2020, the United States Department of Education changed its definition of the student credit hour. Fundamentally, the change now shifts responsibility for credit hour compliance to the accreditation agency and/or to the state.

As such, WSCUC has published its own updated definition of student credit hour and related accreditation processes. The new regulations no longer require an accrediting agency to review an institution’s credit hour policy and procedures. It does require WSCUC to review the institution’s definition of credit hour and an institutions’ processes and policies for ensuring the credit hour policy is followed.

The CSU credit hour definition is consistent with federal law (600.2 and 600.4 revised July 1, 2020) and the requirements of WSCUC. The CSU defines a credit hour as an amount of work represented in stated learning outcomes and verified by evidence of student achievement. Such evidence is an institutionally established equivalency that:

1. Approximates not less than:
   1. One hour of direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately 15 weeks for one semester or trimester hour of credit (or 10 to 12 weeks for one quarter hour of credit) or the equivalent amount of work over a different amount of time; or
   2. At least an equivalent amount of work as required in paragraph 1.a. of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work and other academic work leading to the award of credit hours; and
2. Permits an institution, in determining the amount of work associated with a credit hour, to take into account a variety of delivery methods, measurements of student work, academic calendars, disciplines and degree levels. Institutions have the flexibility to award a greater number of credits for courses that require more student work.

For purposes of accreditation, all CSU campuses are required to develop, communicate and implement procedures for regular, periodic review of this credit hour policy to ensure that credit hour assignments are accurate, reliable and consistently applied. WSCUC published new draft guidelines that took effect in June 2021. Campuses are responsible for publishing a clearly stated practice or process that ensures they are in compliance with the student credit hour definition.

Compliance review of the credit hour policy is conducted at the time of the periodic academic program review process. New or revised academic programs will be reviewed for compliance with the credit hour policy by the Associate Vice President for Academic Programs.

Last updated 08/23/2023

Grading System

The university uses a basic four-point system when assigning grades to students. Grade points assigned for each grade are: A, four points; B, three points; C, two points; D, one point; F, zero points. Plus and minus grading symbols are granted at the discretion of the instructor with the exclusion of an A+. Grades of CR, NC, I, IC, RP, W, AU, WU, and RD are also assigned.

At the discretion of the instructor of record, plus and minus (+/-) grading symbols may also be granted with the exclusion of A+. The grade points associated with each grade are as follows:

*Grade points associated with a CR grade in Spring 2020 is 2.0. CR grade is not included in the student’s grade point average (GPA) calculation but will be counted as units completed.

Retroactive Withdrawal

The administrative grade of “WU” and/or “F” will be given for a course if a student discontinues attendance and participation without officially dropping the course or withdrawing from the university. It is the sole responsibility of the student to formally drop courses by filing the appropriate forms with the Registrar’s Office in a timely manner. Retroactive Withdrawal will not be approved for students who did not withdraw from a course or courses because they did not report for the first meeting of a class and were not dropped. 

Students may request to retroactively withdraw from courses for which they have received a failing grade (WU and/or F) if they have documented evidence of having serious and compelling reasons beyond their control.  If the student receives any passing grades in the term, they are requesting a retroactive withdrawal, the student must provide an explanation for the circumstances that caused them hardship in only some but not all courses in that term. Courses approved for retroactive withdrawal will be changed to an administrative grade of “WX”. 

Petition forms are available from the Office of Student Success website and must be submitted by the fifteenth day of classes in order to be considered by the Retroactive Withdrawal Committee for the current term.

Grade Appeals Policy and Procedure

Under the provisions of Executive Order 1037, “Assignment of Grades and Grade Appeals,” and the University’s “Statement of Student Rights, Responsibilities, and Grievance Procedures,” students may appeal grades that they consider to be unfair.

The Executive Order governs the assignment of grades by faculty and requires an appeal procedure to ensure that the rights and responsibilities of faculty and students are properly recognized and protected. Occasionally, a circumstance will prevent assignment of an earned grade or will cause an assigned grade to be questioned by a student.

The following policy has been adopted by Cal Poly Pomona to provide the mechanism to deal with such unusual occurrences:

Course grades assigned by instructors are presumed to be correct. It is the responsibility of the student who appeals an assigned grade to demonstrate clerical error, prejudice, or capriciousness in the assignment of the grade, or that a reasonable accommodation for a documented disability was requested and not appropriately provided; otherwise, the judgment of the instructor is final.

A student who believes that a course grade has been assigned inappropriately must follow the proper steps in the appeal process, observing the time limits for completion of various steps in the process as follows:

Step 1: The student should speak face-to-face with the instructor during the first three weeks of the term following the assignment of the grade. If the grade is assigned in the spring term, the student should follow these procedures in the following fall term. If the instructor is on leave, on sabbatical, or is not currently on the faculty including FERP faculty at the time of the appeal, the University shall attempt to contact the instructor on behalf of the student.*

If an appointment cannot be arranged, the student should attempt to communicate with the instructor by phone, e-mail or fax. If a grade has been assigned in error, the instructor can quickly correct the error by submitting an Online Change request in the BroncoDirect Faculty Center.

*The grade appeal process is suspended during the summer when fewer students and faculty members are expected to be on campus. The grade appeal process is also suspended if the faculty member is on leave or on sabbatical. Thus, for spring semester, “the following term” will be the following fall term. For appeals of summer grades, the following semester is the following fall term. For appeals when the faculty member is either on leave or on sabbatical “the following term” is the term the faculty member returns to CPP.

Step 2: If the grade dispute is not resolved with the instructor and the student intends to appeal the grade, the student must appeal to the next level as soon as possible, but no later than the sixth week of the following term. In most cases, the student will appeal to the chair of the academic department that offered the class. If the instructor is a department chair, the student should appeal to the associate dean or dean of the college that offered the class. If the instructor is a dean, the student should appeal to the Provost. The person to whom the student appealed will discuss the issue with the instructor and respond to the student, usually within two weeks.

Step 3: If the student is still not satisfied after receiving the response from this second level of appeal, the student may submit a written statement within ten working days to the University Course Grade Appeal Committee through the Office of the Student Success. The formal grade appeal should be submitted prior to the end of the regular term following the term for which the grade was assigned.

Step 4: The Chair of the University Course Grade Appeal Committee will forward the student’s statement to the instructor. The instructor will be asked to respond in writing by a specified date (normally within two weeks). The student’s statement and the instructor’s response will then be reviewed by the entire committee, normally within two weeks of receipt of the instructor’s response.

The Committee will take one of the following actions:

1. Request additional information from the student and/or the instructor.
2. If the University Course Grade Appeal Committee finds that the student has grounds for complaint based on discrimination, caprice, or clerical error, then the instructor of record will be asked to reevaluate the grade. If the instructor refuses to reevaluate the grade or the instructor’s reevaluation results in the same grade, then the chair of the academic department that offered the class shall be asked to find a qualified faculty member with academic training comparable to the instructor of record to evaluate the student’s course work and assign a grade. If the instructor is a department chair, the associate dean or dean of the college that offered the class shall be asked to find a qualified faculty member with academic training comparable to the instructor of record to evaluate the student’s course work and assign a grade. If the instructor is a dean, the Provost shall be asked to find a qualified faculty member with academic training comparable to the instructor of record to evaluate the student’s course work and assign a grade.
3. Recommend to the instructor that the grade be maintained as given.
4. Call for a formal hearing.

Step 5: When the Committee has made its recommendation, the student will be notified of it in writing, and be given a copy of the instructor’s written response to the student’s statement. This grade appeal procedure may take six to eight weeks to complete. The outcome of the formal grade appeal procedure is final; there is no higher level of appeal.

The Office of Student Success shall ensure that the university website, catalog and other publications reflect this policy. Additional information on preparing a written grade appeal is available from the Office of Student Success or the website at https://www.cpp.edu/~studentsuccess/oss/academic-advising/university-policy-information/grade-appeals.shtml.

Grade Change

In general, all course grades are final when assigned by the instructor of the course at the end of the term.  A student may view the grades via the BroncoDirect Student Center.  A grade may only be occurred in cases of a clerical or a calculation error.  The instructor of the course can make grade changes through the Online Grade Change Process.  The Online Grade Change process is available to the instructor within the timeframe except for a grade has been excluded from the GPA as a result of an approved grade forgiveness, “IC”, “NC”, or a “W”.  In such case the instructor of the course may submit a Grade Change Form that is available on the Registrar’s Office website: https://www.cpp.edu/registrar/faculty-staff-resources/faculty-grading.shtml.

When circumstances necessitates that a grade change occur without the signature of the instructor of record, the change of grade form must be accompanied by a memo to the Registrar’s Office, signed by the Dean of the College or the Department Chair, stating the reason for the absence of the instructor of record’s signature.

Course Repetition

• Students will be prevented from registering for a course in which a grade of C or higher has been assigned.*
• Undergraduate students are limited to 28 semester units of course repetition through regular enrollment.
• Courses repeated prior to Fall 2009 that are included in the calculation of the GPA (not forgiven) will not contribute to this limit. However, units of courses taken prior to Fall 2009 that have been “forgiven” will contribute to this 28 semester unit limit.
• Undergraduate students may attempt to improve their GPA by repeating a course.
• Only grades of C-, D+, D, D- F, WU or IC may be repeated and forgiven (excluded from GPA calculation).
• The course can be repeated no more than two times for a maximum of three attempts. The number of repeats of individual courses prior to Fall 2009 will contribute to this two repetition (three attempts) limit.  
• Withdrawing from a class and receiving a W grade is NOT considered an attempt. Such attempts will NOT be taken into account when determining how many times a student has taken a course, and in the calculation of the 28 semester unit course repetition limit.
• Grades received in courses taken through Extended Education in excess of the 28 semester unit limit can be used to satisfy content and prerequisite requirements, but will not be used in GPA calculations. These courses will appear on the student’s transcript.
• Students may request waivers of this policy. A waiver will be granted only to students with a minimum overall GPA of 2.0 and documentation of demonstrated effort. Courses explicitly designated as repeatable in the University Catalog are not included in this policy. In order to be considered for a waiver, students must submit a Petition to Waiver Restriction on Course Repeats with the necessary approval signatures to the Office of Student Success.
• Courses explicitly designated as repeatable in the University Catalog are not included in this policy.
  
  *Students may subsequently repeat a course with a CR grade earned in Spring 2020 for a letter grade.

Grade Forgiveness

Students may receive Grade Forgiveness through course repetition. When a grade is forgiven due to course repetition, the grade and units for the excluded course work will not be used in the calculation of the grade point average and the units will not be used to satisfy the requirements toward graduation. The excluded course work will remain on the student’s permanent record, but will be annotated as excluded from the grade point average through grade forgiveness.

• Effective Fall 2018, Grade Forgiveness through course repetition is automatically invoked when a student repeats the course if the new grade is better than the original grade. If a student retakes an eligible class in which the student earned a grade of C- or lower, grade forgiveness will automatically apply as long as the student had remaining units. (See note below for Grade Forgiveness prior to Fall 2018.)
• Grade Forgiveness through course repetition is limited to 16-semester units. These 16 semester units contribute to the 28 semester unit limit for course repetition.*
• Students may repeat an additional 12 semester units for grade replacement, meaning the repeat grade will not nullify the original grade, and both grades will be factored into the student GPAs.
• Units of courses where grade forgiveness has already been applied prior to Fall 2009 will contribute to the 16 semester unit limit.
• For students who wish to repeat a quarter course under semesters, or a course that has undergone a number change, the Grade Forgiveness through Course Repetition Form should be filed to that effect. Such petitions should be approved as a matter of course, assuming all existing conditions for grade forgiveness apply.
• Grade Forgiveness can be applied only to courses taken for undergraduate credit and before awarding of a bachelor’s degree.
• Grade forgiveness shall not apply to courses for which the original grade was the result of a finding of academic dishonesty. For advisement purposes, the letter J will be affixed after the grade awarded to the student in the class in question, e.g., D+J for a grade of D+. The suffix J will not appear on official transcripts.
• A Cal Poly Pomona course may be used to forgive the grade of a course taken at another institution if the two courses are determined to be equivalent by the chair of the department offering the CPP course. Courses taken at other institutions cannot be used to forgive the grade of a course taken at Cal Poly Pomona.
• A Challenge by Examination Course cannot be used as a repetition of a regularly enrolled course. 
• Students that prefer to use grade forgiveness differently than facilitated by automatic grade forgiveness, a general academic petition may be filed to this effect.
• Students and advisors will be able to view on BroncoDirect the number of units repeated and forgiven.
• Effective Fall 2009, the grade forgiveness policy will apply to IC grades.
  
  *Units earned for a repeated course in Spring 2020 shall be excluded from the 16-semester unit maximum for grade forgiveness.

For course taken prior to Fall 2018, Grade Forgiveness through course repetition will only be automatically applied when:

• A quarter course forgave the same quarter course
• A semester course forgives a quarter course that was a 1:1 conversion equivalent in the semester conversion guide
• A semester course forgives a quarter course that was included as part of a department memo on grade forgiveness for Many: 1 and  1: Many courses.

For courses that are not automatically forgiven student mayseek grade forgiveness by submitting the Grade Forgiveness through Course Repetition Form (PDF) to the Registrar’s Office.

Graduate Courses Taken By Undergraduates

An undergraduate may petition for up to nine semester units of graduate coursework taken as an undergraduate student for postbaccalaureate credit providing that:

1. The courses are at the 3000, 4000, or 5000 level;
2. None of the courses to be taken for graduate credit is applied to the bachelor’s degree;
3. The student has senior standing (has completed 90 semester units) and an upper-division grade point average of 2.75 or better; some departments may specify a higher GPA;
4. A Graduate Credit Petition must be submitted before the end of the last week of instruction in the semester in which the course work is performed; retroactive credit will not be granted;
5. And approved by the student’s undergraduate Academic Faculty Advisor, Graduate Studies, and student’s Major Department Chair. 

If the petition is approved, the courses for which such credit is requested will be identified on the transcript as postbaccalaureate coursework as applicable, and grades earned will be considered in the cumulative postbaccalaureate-GPA as applicable.  If no petition is filed, or petition is denied, the coursework will be considered undergraduate course work.

Petitions for consideration of coursework taken as an undergraduate student will not be considered from students after completion of the undergraduate degree. 

When an undergraduate student takes a graduate course, there will be no differential evaluation procedure.  All students in the class will be considered graduate students and evaluated according to postbaccalaureate standards established by the associated graduate college.

Contact the Graduate Studies Office for further information.

Honors Policy

1.0 Honors at Entrance

First time freshmen shall be awarded “Honors at Entrance” if during their tenth, eleventh, and twelfth grades they earned a GPA of at least 3.5 in all subjects excluding physical education and military science, and have received a commendation from their high school principals for having contributed in the areas of citizenship and leadership.

2.0 Dean’s List

The Dean’s List, announced at the end of each term, honors undergraduate students who have completed, at Cal Poly Pomona, 12 or more letter grade semester units during the term with a 3.5 or better grade point average for Cal Poly coursework.

Each student on the Dean’s List should be celebrated by the University with a minimum of a letter from the appropriate Dean and any further honors the College wishes to bestow.

3.0 President’s List

The President’s Honor List, announced at the end of the spring term, honors undergraduate students who have a grade point average of 3.5 or better for completion at the University (Cal Poly Pomona) of 12 or more semester units during any two terms of a university year.

Graduating seniors may still achieve either the Dean’s or President’s Honor’s list who have a grade point average of 3.5 or better for completion at the University (Cal Poly Pomona) of 12 or more semester units during one term, but the final term may be 9 semester units if this is all that is required for graduation.

4.0 Honors at Graduation

The University grants honors at graduation to students who have demonstrated academic excellence during their cumulative career in higher education. The grade point average for the determination of honors is based on the overall grade point average (GPA), which is calculated on all grades earned at this institution as well as all other institution of higher education attended. The honors designations with the grade point averages required are Summa Cum Laude-3.80-4.00; Magna Cum Laude-3.65-3.79; Cum Laude-3.50-3.64.

Students who complete their graduation requirements in the fall will have their overall GPA’s determined before the commencement program is printed and their designated honors will be identified in the program. Students who complete their graduation requirements in the spring or summer terms will not have their final overall GPA’s determined until final grades are submitted for the term. In order to identify these students in the commencement program, their most recent overall GPA on the permanent record should be used as the determining overall GPA for graduation honors recognition. If the GPA status (as to Graduation Honors) changes for spring or summer graduates as a result of grades earned during the spring or summer term, this will be recorded on their transcripts and diplomas. This status change will not occur in the commencement program. 

Students who have completed all of their graduation requirements before the spring term or students who are registered and complete the remaining graduation requirements in the spring or summer term will be eligible for honors at graduation.

The label “Graduation Honors” is printed next to the student’s name in the commencement program and announced at the college convocations.

University Honorary Societies

Sigma Xi

The members of the Society of the Sigma Xi are scholars who have produced significant research in the pure or applied sciences. The object of the society is to encourage original investigation in the physical, life, agricultural, earth, medical, and behavioral sciences, mathematics, and engineering. Membership is gained by being elected by an institutional chapter, by a duly authorized club, or by the Chapter-at-Large. The membership of the Cal Poly Pomona Sigma Xi Authorized Club consists of faculty and students. The Club has the authority to elect Associate Members.

Golden Key National Honor Society

The Golden Key National Honor Society is a non-profit organization which was founded by undergraduate students in 1977 at Georgia State University to recognize and encourage scholastic achievement and excellence among upper division students in all undergraduate fields of study. It is through the recognition of scholastic achievement, the presentation of scholarships to outstanding members, and the involvement of members in educational programs that the society promotes excellence in academics.

Phi Beta Delta

Phi Beta Delta is an honor society formed to recognize and encourage professional, intellectual, and personal achievements in international education. The Cal Poly Pomona chapter was founded in 1986 and at present primarily consists of students who have spent a year of study abroad in one of the 34 California State University overseas study programs in 16 different countries. Other students and also faculty and administrators may be invited to become members. The society fosters community and dialogue within an international perspective.

Alpha Lambda Delta

Alpha Lambda Delta is a national honor society open to freshmen who are full time students and rank in the top 20 percent of their freshman class at the end of their first term. Its goals include the promotion of high standards of learning. The Society has numerous awards, national workshops, program guidance and fellowships and loans for graduate and professional study.